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2021-12-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1
Section A Reference and administration details
Charity name Warrington West District Scout Council
Other names the charity is known by
Registered charity number (if any) 1 0 5 3 7 4 1
HQ registration number
Charity’s principal address Vale Owen Road
Warrington
Cheshire
Postcode W A 2 8 T P
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Names of the charity trustees who manage the charity

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Dates acted if not for whole
Trustee Name Office (if any)
year
1 Paul Carey Chair
2 Debra Phillips District Commissioner
3 Mo Patheyjohns Secretary
4 David Goodfellow Treasurer
5 Robert Patheyjohns
6 Ian Turnbull
7 Andrew Mountain
8 Christopher Walls
9 Christine Ralston
10 Daniel Meadows
11 Adam Potts
12
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
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Names and addresses of advisers (optional information but encouraged as best practice)

1 LT700001 (1st February 2017)

Section B

Structure, governance and management

Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)		 The District's governing documents are those of the The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye Laws
of the Association and The Policy, Organisation and Rules of The Scout
Association.
How the charity is constituted
(e.g. trust, association, company)		 The District is a trust established under its rules which are common to all
Scouts.
Trustee selection methods
(e.g. appointed by, elected by)		 The Trustees are appointed in accordance with the Policy, Organisation and
Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them		 The District is managed by the District Executive Committee, the members of
which are the ‘Charity Trustees’ of the District which is an educational charity.
As charity trustees they are responsible for complying with legislation
applicable to charities. This includes the registration, keeping proper accounts
and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer
and Secretary together with the District Commissioner and Assitant District
Commissioner and ordinary members. The District Executive Committee
meets every 2 months.
Members of the Executive Committee complete_'Essential Information for_
_Executive Committee'_training within the first 5 months of joining the
committee.
This District Executive Committee exists to support the District Commissioner
in meeting the responsibilities of the appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than those who are
elected.

2 LT700001 (1st February 2017)

Section B Structure, governance and management (continued)
Risk and Internal Control
The District Executive Committee has identified the major risks to which they
believe the District is exposed, these have been reviewed and systems have
been established to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The District would request
the use of buildings, property and equipment from neighbouring organisations
such as the church, community centre and other Scout Groups. The District
has sufficient buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The District through the
capitation fees contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon
income from subscriptions and fundraising. The District does hold a reserve to
ensure the continuity of activities should there be a major reduction in income.
The Committee could raise the value of subscriptions to increase the income
to the group on an ongoing basis, either temporarily or permanently. In 2021
the reduction in fundraising due to coronavirus was mitigated by receipts of
government grants.
Reduction or loss of leaders. The District and the Groups within it are totally
reliant upon volunteers to run and administer the activities. If there was a
reduction in the number of leaders to an unacceptable level in a particular
section, group or the district as a whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case scenario
the complete closure of Group(s).
Reduction or loss of members. The District provides activities for all young
people aged 6 to 18. If there was a reduction in membership in a particular
group or the district as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the complete
closure of Group(s). This is a real concern for the resumption of Scouting in
2022.

3 LT700001 (1st February 2017)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal
development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with others and
make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Running of District events (hikes, camps, jamborees, parades and fundraising
events); Management of Warrington District Camp Site (jointly with Warrington
East District); Management of Explorer Scouts within the District; Management
of District premises and equipment, including stores and climbing wall
facilities; Hosting of Warrington Scout Shop; Managing appointments and
safeguarding within the District

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement		 The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.

4 LT700001 (1st February 2017)

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Section D Achievements and performance
Summary of the main achievements of Delivered on objectives for 900+ young persons in area, including delivery via
the charity during the year virtual activities and groups.
Training: Implemented zero tolerence policy on GDPR and safeguarding
training
Finances: Established financial model for Jamboree fundraising
Governance: Ensured continued governance via remote meetings during
periods when face to face was not possible.
Safeguarding: Ensured all leaders and helpers were DBSd
Section E Financial Review
Brief statement of the charity’s policy on
reserves The District's policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall
short. The District Executive Committee considers that the group should hold
a sum equivalent to 12 months running costs, circa £50000.
(NB: running costs in 2021 were artificially low due to Covid-19 pandemic
preventing most face-face scouting activities including work to upgrade HQ
buildings)
The Group held unreserved funds of approximately £45k against this at year
Quantify and explain any designations end. This is at the level required for operating expenses.
Details of any funds materially in deficit Scout shop owes £3,047 to the charity. It has been agreed that 50% of this will
(circumstances plus steps to eliminate) be reimbursed from the other stakeholder, the remainder will be written off.
The County Scout organisation is owed £6,400 which will be paid in 2022.
Matters relating to the Scout Shop financial management have been notified to
the Charity Commission and are in the hands of the Police.
Further financial review details (optional information)
You may choose to include additional The District's Income and Expenditure is very small and as a consequence
information, where relevant, about: does not have sufficient funds to invest in longer-term investments such as
• the charity’s principal sources of funds stocks and shares. The District has therefore adopted a low risk strategy to
(including any fundraising); the investment of its funds. All funds are held in cash using only mainstream
banks or building societies
• how expenditure has supported the key
The District Executive regularly monitors the levels of bank balances and the
objectives of the charity;
interest rates received to ensure the group obtains maximum value and
income from its banking arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be withdrawn,
before doing so the District Executive considers the cash flow requirements.
• investment policy and objectives
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5 LT700001 (1st February 2017)

Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)		 2022 is all about recovery and rebuilding of Scouting after the pandemic.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)		 Mo Patheyjohns
Paul Carey
Mo Patheyjohns
Paul Carey
Secretary
Chair
0
2
0
4
2
2

6 LT700001 (1st February 2017)

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Warrington West District Scout Council 1053741
Receipts and payments accounts CC16a
For the period 01/01/2021 31/12/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Funds
11 - Capitation 3,291 27,853 - 31,144 40,788
12 - Outgoing grants - - - - -
13 - Scout Shop Dividends - - - - -
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity - - - - 600
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - - - - -
Sections
15 - Beavers - - - - -
16 - Cubs - - - - 14
17 - Scouts - - - - 20
18 - Explorers - - - - -
19 - Network - - - - -
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - -
27 - Gang Show - - - - 2,048
28 - District Camp - - - - -
29 - Blakfoot Hike - - - - -
23 - Activities - - - - -
35 - District events - - - - -
37 - County parade - - - - -
51 - Back 2 Basics - - - - 100
Operating Expenses - - - - -
20 - Training - - - - -
20a - Personal Insurance - - - - -
26 - Equipment Repair - - - - -
30 - DC expenses - - - - -
32 - Postage - - - - -
33 - Comms/Admin - - - - -
38 - AGM expenses - - - - -
48 - DC discretion - - - - -
49 - Permits - - - - -
DHQ - - - - -
24 - Climbing Wall - - - - -
36 - District camp site - - - - -
39 - DHQ rent - - - - 128
40 - DHQ electric - - - - 350
41 - DHQ gas - - - - -
42 - DHQ insurance - - - - -
43 - DHQ refuse - - - - -
44 - DHQ water - - - - -
45 - DHQ management - - - - -
46 - Warden expenses - - - - -
Misc - - - - -
99 - Misc 290 16,369 - 16,659 12,468
Sub total (Gross income for
AR) [ 3,581 ] 44,222 - 47,803 56,517
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 3,581 44,222 - 47,803 56,517
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14/05/2022

CCXX R1 accounts (SS)

1

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A3 Payments
Funds
11 - Capitation - 27,853 - 27,853 34,077
12 - Outgoing grants - - - - -
13 - Scout Shop Dividends 79 - - 79 -
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity - - - - 600
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - - - - -
Sections
15 - Beavers - - - - -
16 - Cubs 20 - - 20 240
17 - Scouts - - - - 320
18 - Explorers - - - - -
19 - Network 44 - - 44 -
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - -
27 - Gang Show - - - - -
28 - District Camp - - - - -
29 - Blakfoot Hike 700 - - 700 -
23 - Activities - - - - -
35 - District events 365 - - 365 -
37 - County parade - - - - -
51 - Back 2 Basics - - - - -
Operating Expenses
20 - Training - - - - -
20a - Personal Insurance - - - - 84
26 - Equipment Repair - - - - -
30 - DC expenses - - - - -
32 - Postage - - - - -
33 - Comms/Admin - 62 - 62 50
38 - AGM expenses - - - - -
48 - DC discretion 20 - - 20 -
49 - Permits - - - - -
DHQ
24 - Climbing Wall - - - - -
36 - District camp site - - - - -
39 - DHQ rent - 2,000 - 2,000 1,200
40 - DHQ electric - 1,846 - 1,846 433
41 - DHQ gas - 402 - 402 832
42 - DHQ insurance - 1,756 - 1,756 1,637
43 - DHQ refuse - - - -
44 - DHQ water - 264 - 264 252
45 - DHQ management - 109 - 109 134
46 - Warden expenses - - - - -
Misc
99 - Misc 361 - - 361 361
Sub total [ 1,589 ] 34,292 - 35,881 40,218
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 1,589 34,292 - 35,881 40,218
Net of receipts/(payments) 1,991 9,930 - 11,922 16,299
A5 Transfers between funds - - - - -
A6 Cash funds last year end 54,488 13,008 - 67,496 51,198
Cash funds this year end 56,479 22,939 - 79,418 67,496
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14/05/2022

CCXX R2 accounts (SS)

2

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf
of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds
Signature
David Goodfellow
Paul Carey
Cheshire County Scouts re Scout Shop
Details
Details
None
Details
None
Details
None
Current Account
Savings Account
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
to nearest £
45,427
11,052
-		 Restricted
funds
to nearest £
22,939
-
-		 Endowment
funds
to nearest £
-
-
-
56,479 22,939 -
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
6,400
-
-
-
-
Print Name
David Goodfellow
Paul Carey		 OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
02/04/2022
02/04/2022

14/05/2022

CCXX R3 accounts (SS)

3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Warrington West District Scout Council members of

On accounts for the year 31 December 2021 Charity no 1053741 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: T Napier Date: 08/08/2022

Name: BI Accountancy Ltd

Relevant professional BI Accountancy Ltd is authorised and regulated by the AAT (no. 1031155) qualification(s) or body (if any): Address: BI Accountancy Ltd 80 Ashton Road, Denton, Manchester, M34 3JF

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER