## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 1 2 0 to end date 3 1 1 2 2 0
Section A Reference and administration details
Charity name Warrington West District Scout Council
Other names the charity is known by
Registered charity number (if any) 1 0 5 3 7 4 1
HQ registration number
Charity’s principal address Vale Owen Road
Warrington
Cheshire
Postcode W A 2 8 T P
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Names of the charity trustees who manage the charity
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Paul Carey Chair
2 Debra Phillips District Commissioner
3 Mo Patheyjohns Secretary
4 David Goodfellow Treasurer
5 Robert Patheyjohns
6 Ian Turnbull
7 Andrew Mountain
8 Christopher Walls
9 Ian James Gornall
10 Christine Elizabeth Ralston
11 Daniel Peter Meadows
12 Adam Potts
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
1 LT700001 (1st February 2017)
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution) How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods (e.g. appointed by, elected by)
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Executive Committee members.
Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee.
This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected.
2 LT700001 (1st February 2017)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
District would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently. In 2020 the reduction in
fundraising due to coronavirus was mitigated by receipts of
government grants.
Reduction or loss of leaders. The District and the Groups
within it are totally reliant upon volunteers to run and
administer the activities. If there was a reduction in the
number of leaders to an unacceptable level in a particular
section, group or the district as a whole then there would
have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of
Group(s).
Reduction or loss of members. The District provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular group or the district
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of Group(s). This is a real
concern for the resumption of Scouting in 2021.|
3 LT700001 (1st February 2017)
|||
|---|---|
|**Section C**|**Objectives and activities**|
|Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Running of District events (hikes, camps, jamborees,
parades and fundraising events)
Management of Warrington District Camp Site (jointly with
Warrington East District)
Management of Explorer Scouts within the District
Management of District premises and equipment, including
stores and climbing wall facilities
Hosting of Warrington Scout Shop
Managing appointments and safeguarding within the District|
Additional details of the objectives and activities (optional information but encouraged as best practice) 4 LT700001 (1st February 2017)
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You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of Delivered on objectives for 900+ young persons in area,
the charity during the year including move to virtual activities and groups.
Training: Implemented zero tolerence policy on GDPR and
safeguarding training
Finances: Moved to restricted fund principle for specific
categories.
Governance: Ensured continued governance via remote
meetings during periods when face to face was not possible.
Safeguarding: Ensured all leaders and helpers were DBSd
Section E Financial Review
Brief statement of the charity’s policy on Reserves Policy
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the district
should income and fundraising activities fall short. The
District Executive Committee considers that the district
should hold a sum equivalent to 12 months running costs,
circa £50000.
(NB: running costs in 2020 were artificially low due to Covid-
19 pandemic preventing face-face scouting activities
including work to upgrade HQ buildings)
The District held unreserved funds of approximately £54k
against this at year end. This is at the level required for
operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit Scout shop owes £1500 in dividends and £600 in overdue
(circumstances plus steps to eliminate) utility apportionment invoices. The County Scout
organisation is involved in arbitration. The Scout Shop has
been closed since October 2019 and has no affect on the
2020 accounts.
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5 LT700001 (1st February 2017)
Further financial review details (optional information)
|You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the District Executive considers
the cash flow requirements.
The District's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
District has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies|
|---|---|
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Mo Patheyjohns
Paul Carey
Mo Patheyjohns
Paul Carey
Secretary
Chair
0
9
0
1
2
1|
|---|---|
6 LT700001 (1st February 2017)
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Warrington West District Scout Council 1053741
Receipts and payments accounts CC16a
For the period 01/01/2020 31/12/2020
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Funds
11 - Capitation 40,788 - - 40,788 40,026
12 - Outgoing grants - - - - 100
13 - Scout Shop Dividends - - - - -
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity 600 - - 600 -
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - - - - 10,083
Sections
15 - Beavers - - - - 230
16 - Cubs 14 - - 14 4,646
17 - Scouts 20 - - 20 220
18 - Explorers - - - - 246
19 - Network - - - - -
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - 3,470
27 - Gang Show - 2,048 - 2,048 -
28 - District Camp - - - - 2,760
29 - Blakfoot Hike - - - - -
23 - Activities - - - - -
35 - District events - - - - -
37 - County parade - - - - -
51 - Back 2 Basics 100 - - 100 -
Operating Expenses - - - - -
20 - Training - - - - -
20a - Personal Insurance - - - - -
26 - Equipment Repair - - - - -
30 - DC expenses - - - - 5
32 - Postage - - - - -
33 - Comms/Admin - - - - -
38 - AGM expenses - - - - -
48 - DC discretion - - - - -
49 - Permits - - - - -
DHQ - - - - -
24 - Climbing Wall - - - - -
36 - District camp site - - - - -
39 - DHQ rent 128 - - 128 3,258
40 - DHQ electric 0 350 - 350 149
41 - DHQ gas - - - - 24
42 - DHQ insurance - - - - -
43 - DHQ refuse - - - - 37
44 - DHQ water - - - - -
45 - DHQ management - - - - -
46 - Warden expenses - - - - -
Misc - - - - -
99 - Misc 360 12,108 - 12,468 397
Sub total (Gross income for
42,011 14,506 - 56,517 65,651
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 42,011 14,506 - 56,517 65,651
1 28/04/2021
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CCXX R1 accounts (SS)
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A3 Payments
Funds
11 - Capitation 34,077 - - 34,077 34,009
12 - Outgoing grants - - - - 100
13 - Scout Shop Dividends - - - - -
14 - Donations - - - - -
21 - Fund Raising - - - - -
22 - Nominated Charity 600 - - 600 -
34 - Transfer to BS - - - - -
47 - Support for sections - - - - -
Jamboree
31 - International - - - - 12,015
Sections
15 - Beavers - - - - -
16 - Cubs 240 - - 240 5,043
17 - Scouts 320 - - 320 212
18 - Explorers - - - - -
19 - Network - - - - -
50 - Rifle Club - - - - -
Activities
25 - St Georges Day - - - - 3,585
27 - Gang Show - - - - -
28 - District Camp - - - - 2,460
29 - Blakfoot Hike - - - - -
23 - Activities - - - - -
35 - District events - - - - 52
37 - County parade - - - - -
51 - Back 2 Basics - - - - 125
Operating Expenses
20 - Training - - - - -
20a - Personal Insurance 84 - - 84 84
26 - Equipment Repair - - - - -
30 - DC expenses - - - - 154
32 - Postage - - - - -
33 - Comms/Admin 50 - - 50 35
38 - AGM expenses - - - - 163
48 - DC discretion - - - - -
49 - Permits - - - - -
DHQ
24 - Climbing Wall - - - - -
36 - District camp site - - - - -
39 - DHQ rent - 1,200 - 1,200 1,600
40 - DHQ electric - 433 - 433 1,801
41 - DHQ gas - 832 - 832 578
42 - DHQ insurance - 1,637 - 1,637 1,585
43 - DHQ refuse - - - 220
44 - DHQ water - 252 - 252 255
45 - DHQ management - 134 - 134 1,824
46 - Warden expenses - - - - -
Misc
99 - Misc 361 - - 361 382
Sub total [ 35,731 ] 4,487 - 40,218 66,280
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 35,731 4,487 - 40,218 66,280
Net of receipts/(payments) 6,280 10,019 - 16,299 - 629
A5 Transfers between funds - 2,989 2,989 - - -
A6 Cash funds last year end 51,198 - - 51,198 51,827
Cash funds this year end 54,488 13,008 - 67,497 51,198
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28/04/2021
CCXX R2 accounts (SS)
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
Current Account
Savings Account
**_Total cash funds_**
**Details**
**B2 Other monetary assets**
None
**Details**
**B3 Investment assets**
None
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
None
**B5 Liabilities**
Outstanding rent invoice
Signature
David Goodfellow
Paul Carey|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**43,436**
**13,008**
**11,052**
**-**
**-**
**-**
**54,488**
**13,008**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**400**
**-**
**-**
**-**
**-**
Print Name
David Goodfellow
Paul Carey|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|
|||**-**|
|||OK|
|||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
09/01/2021
09/01/2021|
28/04/2021
CCXX R3 accounts (SS)
3
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of** Warrington West District Scout Council
**On accounts for the year** 31 December 2020 **Charity no** 1053741 **ended (if any) Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2020** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** T Napier **Date:** 18/10/2021 **Name:** BI Accountancy Ltd **Relevant professional** BI Accountancy Ltd is authorised and regulated by the AAT (no. 1031155) **qualification(s) or body (if any): Address:** BI Accountancy Ltd 80 Ashton Road, Denton, Manchester, M34 3JF
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**