**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2022 31 08 2023
**From**
## Section A Reference and administration details
**Charity name** Boldmere Schools PTA
**Other names charity is known by Registered charity number (if any)** 1053697
**Charity's principal address** FEDERATION OF BOLDMERE SCHOOLS
COFIELD ROAD BIRMINGHAM **Postcode B73 5SD**
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Simon Clifford|Chair|||
||Katerin Pierart|Secretary|||
||Alex Housden|Treasurer|||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
CONSTITUTION ADOPTED 14 JUL 1995 AS AMENDED ON 04 FEB Type of governing document 2004 AS AMENDED BY RESOLUTION DATED 04 OCT 2004 as (eg. trust deed, constitution) amended on 04 Oct 2022
Type of governing document
Unincorporated association How the charity is constituted
- (eg. trust, association, company)
Nominated, seconded and voted for at AGM and between AGM co-opted Trustee selection methods by committee members at committee meetings (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The organisation is a member of Parentkind.
The association works closely with the school and a representative from the school leadership team attends the AGM and other committee meetings.
The association holds regular meetings in addition to the AGM, usually at least once per term.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The object of the Association is to advance the education of pupils in the school by:
**Summary of the objects of the charity set out in its governing document**
- 1) Developing effective relationships between the staff, parents and
- others associated with the school
- 2) Engaging in activities or providing facilities or equipment which
- support the school and advance the education of the pupils.
**TAR**
March **2012**
2
The PTA organised several community fundraising events at the school, including fireworks, Christmas fair, Christmas cards, “Elfridges” gift buying for Christmas, Mothers Day and Fathers Day, school discos, the summer fair.
The PTA communicates with the school community through weekly contributions to the school newsletter, a website and Facebook and Twitter pages. Parents are openly invited to attend the AGM and volunteer their time or ideas.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The PTA provides financial grants to the school following written applications by any teacher. These are then reviewed by committee members who vote whether to support each request in full or in part, taking into account the financial reserves available and the relevance of the request to the purposes of the PTA and the benefit to pupils.
All funds raised are to be used for the benefit of the school via the provision of grants. Neither the trustees nor any volunteers receive any remuneration other than for expenses properly incurred in the running of the organisation and its activities **.**
The PTA provided nine such grants to the school totalling £13,547. The PTA also provided gifts for the children of the school including Christmas selection boxes, seeds and bookmarks to celebrate HM the Queen’s Platinum Jubilee. The value of these gifts was £1,502 and this value is included in the PTA accounts as a School Donation. Therefore the total value indicated for School Donations in the PTA accounts is £15,049.
**The trustees have had regard to the guidance issued by the Charity Commission on public benefit throughout all the activities of the association.**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The PTA has successfully raised funds totalling £17,639 as set out below:
||**Net Funds**
**Raised £**|
|---|---|
|Fireworks Night|6,077|
|Christmas Fair|1,644|
|Christmas elfridges|880|
|Christmas cards|380|
|Iftar|441|
|Ice cream Fundays|870|
|Summer Fair|2,767|
|Uniforms|1,171|
|Elfridges - Mothers day|417|
|Elfridges - Fathers day|343|
|YSL Deposits|606|
|Easyfundraising|263|
|Amazon smile|80|
|School Disco|1,647|
|Other Income|52|
|||
|**TOTAL**|**17,639**|
The PTA provided nine grants to the school totalling £23,425 as summarised below:
|School Classroom Decoration - Infants|650|
|---|---|
|School Classroom Decoration - Juniors|600|
|Selection Boxes|940|
|TT Rockstars Badges|360|
|Mathletics subscription|1,590|
|Toscana Strings|985|
|Platinum Jubilee Seeds|202|
|Water Playequipment|2,500|
|School Donation for science equipment|289|
|Fundingrequest - Y6 leavers|1,696|
|Infant School musical instruments|1,237|
|Junior School ipads|4,000|
|||
|**TOTAL**|**15,049**|
|||
**TAR**
March **2012**
4
## **Section E Financial review**
The association does not have a formal policy on reserves, however the **Brief statement of the** Treasurer seeks to ensure a sufficient balance is held in the bank **charity’s policy on reserves** account to cover all forthcoming expenses such as float for events, stock for events and any commitments made for donations to the school.
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Alex Housden **Position (eg Secretary, Chair,** Treasurer **etc) Date** 30/06/24
**TAR**
March **2012**
5
**Boldmere Schools Parent Teachers Association**
**2022-23 Accounts**
**Registered Charity 1053697**
## Income and Expenditure Summary
**For the period from 01 September 2022 to 31 August 2023**
||**Income**
**£**|**Expenditure**
**£**|**Net Funds**
**Raised**
**2022/23**
**£**|**Net Funds**
**Raised**
**2021/22**
for comparison only
**£**|**inc/dec**
**£**|
|---|---|---|---|---|---|
|**EVENTS**||||||
|Fireworks Night|11,028|4,951|6,077|4,081|1,995|
|Christmas Fair|2,752|1,108|1,644|2,072|(428)|
|Christmas elfridges|1,746|865|880|1,014|(134)|
|Christmas cards|388|8|380|474|(94)|
|Coin Wars|-|-|-|2,115|(2,115)|
|Y2 Leavers Hoodies|-|-|-|94|(94)|
|Ball|-|-|-|3,625|(3,625)|
|Iftar|1,270|829|441|-|441|
|Ice cream Fundays|1,697|827|870|1,221|(351)|
|Summer Fair|4,148|1,381|2,767|3,950|(1,184)|
|Uniforms|1,219|48|1,171|543|628|
|Elfridges - Mothers day|784|367|417|406|11|
|Elfridges - Fathers day|657|314|343|350|(6)|
|YSL Deposits|606|-|606|811|(205)|
|Easy fundraising|263|-|263|117|146|
|Amazon smile|80|-|80|319|(239)|
|School Disco|2,454|807|1,647|1,977|(331)|
|Other Income
**SUB TOTAL - EVENTS**|52
**29,143**|-
**11,505**|52
**17,639**|44
**23,214**|7
**5,576**
**-**|
|**OTHER EXPENDITURE**||||||
|Operational expenses|46|468|(422)|(1,397)|975|
|Birmingham City Council Licensing|-|62|(62)|(62)|-|
|Bank Charges|-|94|(94)|(125)|31|
|NCPTA Subscription including PTA Insuran|-|140|(140)|(128)|(12)|
|Stock Held for future events|-|-|-|(314)|314|
|Deposit for Fireworks for following year
**SUB TOTAL - OTHER EXPENDITURE**
**TOTAL**
**School Donations**|-
**46**
**29,190**|405
**1,170**
**12,674**|(405)
**1,123**
**-**
**16,515**
**15,049**|(188)
**2,214**
**-**
**21,001**
**23,425**|(218)
**1,090**
**4,485**
**-**
**8,376**
**-**|
**Boldmere Schools Parent Teachers Association**
**Registered Charity 1053697**
## **2022/23 Accounts**
## Balance Sheet
**At 31 August 2022**
**----- Start of picture text -----**
31/08/23 31/08/21
£ £ £ £
CURRENT ASSETS 17,403 16,229
Cash
Current Account (HSBC) - 14,064
Savings Account (HSBC) - 1,051
Current Account (Co-Op) 13,622
Floats retained 800 800
Stripe balance 2,741 -
Cash awaiting deposit (ice creams + £10 Xmas Elfridges cash) 241 -
Debtors
None -
Fixtures and equipment
Commercial ice cream freezer (approx purchase value £390)
Outdoor festoon lighting (approx purchase value £275)
Sumup card readers x 2 (approx purchase value £70)
Stock
Sweets purchased for summer fair but not sold - for future sale 314
CURRENT LIABILITIES 116 95
Creditors
Sum owed to A Housden for cash payment made to Claire Butlin ref Xmas Elfridges 116
Sum owed to Bronwyn Farrell for Ball - awaiting receipts - 29
Cheque to Anna Bottrill £55 cashed in Sept 2023 - 55
Bank Charges for August 2022 - paid in September 2022 - 12
**----- End of picture text -----**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report
on the accounts
R•p¢)rt to the trusteesl
members of
On accounts for Ihe year
Charlty no
(If any)
0536qTr
Sel out on pag
FYA kn_.
I report lo the trustees on my examination of the
accounts of the above charity {Ihe Trusl") for the year
ended 3 11 CJ812£y2
As the tharity Iruslees of the Trust, you are responsible
for the preparation of the accounts in accordance wilh the
requirements of the Charities Acl 2011 {"the Act.).
Respon8lbllltl•$ and bas1#
of report
I report in resped of my examination of the Trust's
accounts carried out under section 145 of the 2011 Act
and in carrying out my examination, I have followed the
applicable Directions given by the Charity Commission
under section 145{51(b) of the Act.
I have completed my examination. I confimi that no
material matters have come to my attention (other than
that disclosed below "l in conneclion with the
examination vthich gives me cause to believe that in, any
material respect:
' accounting records were not kept in accordance with
section 130 of the Acl or
• the accounts do not accord wrth the accounting
records
Independent examlnerfs
stat•mont
I have no concems and have come across no other
matters in connection with the examination to which
altenlion should be drawn in order to enable a proper
understanding of Ihe accounts to be reached.
. Hease delete the words in the brackets if they do not
apply.
Slgned:
06
202
Nam•:
Relevant professlonal
qualificatlon($) or body (If
any):
Address:
Only complete if the examiner needs lo highlight mallers
of concem {see CC32, Independent examination of
charity acwunts: directions and guidance for examiners).
Give here brief detalls of
any items that the
examiner wishe$ to
dSscloM.
IER
October 2018