To
Trustees' Annual Report for the period
Period start date Period end date 01 09 2021 31 08 2022
From
Section A Reference and administration details
Charity name Boldmere Schools PTA
Other names charity is known by Registered charity number (if any) 1053697
Charity's principal address FEDERATION OF BOLDMERE SCHOOLS
FEDERATION OF BOLDMERE SCHOOLS |
FEDERATION OF BOLDMERE SCHOOLS |
|---|---|
| COFIELD ROAD | |
| BIRMINGHAM | |
| Postcode | B73 5SD |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Simon Clifford | Chair | 20/10/21 – 31/08/22 | ||
| Melanie Holloway | Chair | 01/09/21 – 20/10/21 | ||
| Joanne Kenyon | Secretary | |||
| Alex Housden | Treasurer |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
TAR
March 2012
1
Section B Structure, governance and management
Description of the charity’s trusts
CONSTITUTION ADOPTED 14 JUL 1995 AS AMENDED ON 04 FEB Type of governing document 2004 AS AMENDED BY RESOLUTION DATED 04 OCT 2004 as (eg. trust deed, constitution) amended on 04 Oct 2022
Type of governing document
Unincorporated association How the charity is constituted
- (eg. trust, association, company)
Nominated, seconded and voted for at AGM and between AGM co-opted Trustee selection methods by committee members at committee meetings (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The organisation is a member of Parentkind.
The association works closely with the school and a representative from the school leadership team attends the AGM and other committee meetings.
The association holds regular meetings in addition to the AGM, usually at least once per term.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The object of the Association is to advance the education of pupils in the school by:
Summary of the objects of the charity set out in its governing document
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1) Developing effective relationships between the staff, parents and
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others associated with the school
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2) Engaging in activities or providing facilities or equipment which
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support the school and advance the education of the pupils.
TAR
March 2012
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The PTA organised several community fundraising events at the school, including fireworks, Christmas fair, Christmas cards, “Elfridges” gift buying for Christmas, Mothers Day and Fathers Day, coin wars, school discos, a summer ball and the summer fair.
The PTA communicates with the school community through weekly contributions to the school newsletter, a website and Facebook and Twitter pages. Parents are openly invited to attend the AGM and volunteer their time or ideas.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The PTA provides financial grants to the school following written applications by any teacher. These are then reviewed by committee members who vote whether to support each request in full or in part, taking into account the financial reserves available and the relevance of the request to the purposes of the PTA and the benefit to pupils.
All funds raised are to be used for the benefit of the school via the provision of grants. Neither the trustees nor any volunteers receive any remuneration other than for expenses properly incurred in the running of the organisation and its activities .
The PTA provided nine such grants to the school totalling £23,425.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit throughout all the activities of the association.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
TAR
March 2012
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The PTA has successfully raised funds totalling £23,219 as set out below:
| Net Funds Raised £ |
|
|---|---|
| Fireworks Night | 4,081 |
| Christmas Fair | 2,072 |
| Christmas elfridges | 1,014 |
| Christmas cards | 474 |
| Coin Wars | 2,115 |
| Y2 Leavers Hoodies | 94 |
| Ball | 3,630 |
| Ice cream Fundays | 1,221 |
| Summer Fair | 3,950 |
| Uniforms | 543 |
| Elfridges - Mothers day | 406 |
| Elfridges - Fathers day | 350 |
| YSL Deposits | 811 |
| Easyfundraising | 117 |
| Amazon smile | 319 |
| School Disco | 1,977 |
| Other Income | 44 |
| Total | 23,219 |
The PTA provided nine grants to the school totalling £23,425 as summarised below:
| Gazebos for educational and fundraising purposes |
£2,147.41 |
|---|---|
| Classroom festive decorations Infants | £650.00 |
| Classroom festive decorations Juniors | £650.00 |
| Professor Brainstorm Science Show | £900.00 |
| Grand Garden Design | £6,148.35 |
| Bark Kitchen | £1,800.00 |
| Selection Boxes Christmas 2021 | £700.00 |
| Platinum Jubilee Bookmarks | £429.36 |
| Junior Playground | £10,000.00 |
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March 2012
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Section E Financial review
Brief statement of the charity’s policy on reserves
The association does not have a formal policy on reserves, however the Treasurer seeks to ensure a sufficient balance is held in the bank account to cover all forthcoming expenses such as float for events, stock for events and any commitments made for donations to the school.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Alex Housden Position (eg Secretary, Chair, Treasurer etc)
Date 23/06/23
TAR
March 2012
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Boldmere Schools Parent Teachers Association
2021/22 Accounts
Registered Charity 1053697
Income and Expenditure Summary
For the period from 01 September 2021 to 31 August 2022
| Income | Expenditure | Net Funds Raised |
Net Funds Raised |
inc/dec | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 2021/22 | 2020/21 | |||||||||
| for comparison only | ||||||||||
| £ | £ | £ | £ | £ | ||||||
| EVENTS | ||||||||||
| Fireworks Night | ( | 7,652) | ( | 3,571) | ( | 4,081) | ( | -) | ( | 4,081) |
| Christmas Fair | ( | 2,535) | ( | 463) | ( | 2,072) | ( | 1,430) | ( | 642) |
| Christmas elfridges | ( | 1,870) | ( | 856) | ( | 1,014) | ( | 813) | ( | 201) |
| Christmas cards | ( | 474) | ( | -) | ( | 474) | ( | 680) | ( | (206) |
| Coin Wars | ( | 2,202) | ( | 87) | ( | 2,115) | ( | -) | ( | 2,115) |
| Tea Towels | ( | -) | ( | -) | ( | -) | ( | 278) | ( | (278) |
| Y2 Leavers Hoodies | ( | 1,134) | ( | 1,040) | ( | 94) | ( | 273) | ( | (180) |
| Ball | ( | 7,257) | ( | 3,627) | ( | 3,630) | ( | -) | ( | 3,630) |
| Ice cream Fundays | ( | 2,150) | ( | 929) | ( | 1,221) | ( | 663) | ( | 558) |
| Summer Fair | ( | 5,895) | ( | 1,945) | ( | 3,950) | ( | -) | ( | 3,950) |
| Uniforms | ( | 544) | ( | 1) | ( | 543) | ( | 79) | ( | 464) |
| Elfridges - Mothers day | ( | 798) | ( | 392) | ( | 406) | ( | -) | ( | 406) |
| Elfridges - Fathers day | ( | 773) | ( | 423) | ( | 350) | ( | 444) | ( | (94) |
| YSL Deposits | ( | 811) | ( | -) | ( | 811) | ( | 809) | ( | 3) |
| Easy fundraising | ( | 117) | ( | -) | ( | 117) | ( | 131) | ( | (14) |
| Amazon smile | ( | 319) | ( | -) | ( | 319) | ( | 244) | ( | 76) |
| Bank interest | ( | -) | ( | -) | ( | -) | ( | 0) | ( | (0) |
| Big PTA Raffle (Summer 21) | ( | -) | ( | -) | ( | -) | ( | 171) | ( | (171) |
| School Disco | ( | 2,871) | ( | 894) | ( | 1,977) | ( | -) | ( | 1,977) |
| Other Income | ( | 44) | ( | -) | ( | 44) | ( | 98) | ( | (54) |
| SUB TOTAL - EVENTS | ( | 37,448) | ( | 14,229) | ( | 23,219) | ( | 6,112) | ( | 17,108) |
| OTHER EXPENDITURE | ||||||||||
| Operational expenses | ( | -) | ( | 1,397) | ( | (1,397) | ( | -) | ( | (1,397) |
| Birmingham City Council Licensing | ( | -) | ( | 62) | ( | (62) | ( | -) | ( | (62) |
| Bank Charges | ( | -) | ( | 125) | ( | (125) | ( | -) | ( | (125) |
| NCPTA Subscription including PTA Insurance | ( | -) | ( | 128) | ( | (128) | ( | (123) | ( | (5) |
| Deposit for Ball 2022 | ( | -) | ( | -) | ( | -) | ( | (500) | ( | 500) |
| Stock Held for future events | ( | -) | ( | 314) | ( | (314) | ( | (314) | ||
| Deposit for Fireworks for following year | ( | -) | ( | 188) | ( | (188) | ( | -) | ( | (188) |
| SUB TOTAL - OTHER EXPENDITURE | ( | -) | ( | 2,214) | ( | (2,214) | ( | (623) | ( | (1,591) |
| TOTAL | ( | 37,448) | ( | 16,442) | ( | 21,006) | ( | 5,489) | ( | 15,517) |
| School Donations | ( | 23,425) | ( | 7,201) | ( | 16,224) |
Boldmere Schools Parent Teachers Association
2021/22 Accounts
Balance Sheet
Registered Charity 1053697
At 31 August 2022
| CURRENT ASSETS Cash Current Account Savings Account Floats retained Stripe balance Cash awaiting deposit Debtors None Fixtures and equipment Commercial ice cream freezer (approx purchase value £390) Outdoor festoon lighting (approx purchase value £275) Sumup card readers x 2 (approx purchase value £70) Stock Sweets purchased for summer fair but not sold - for future sale CURRENT LIABILITIES Creditors Sum owed to Bronwyn Farrell for Ball - awaiting receipts Bank Charges for August 2022 - paid in September 2022 |
31/08/22 31/08/21 |
31/08/22 31/08/21 |
31/08/22 31/08/21 |
31/08/22 31/08/21 |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| ( 16,229) |
( 14,064) ( 1,051) ( 800) ( -) ( -) ( -) ( 314) |
( 17,839) |
( 13,937) ( 1,050) ( -) ( 1,982) ( 869) ( -) |
|
| ( 40) |
( 29) ( 12) |
( -) |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report Report lo the trustee On aOTrI5 for the year 3i/o8 /2Q Charity no (rf any) los S•t out on pag•• I rgwxt to the trusle8s on ry oxaminatrm d lh• actounts of the aExJv& chafty (Ih8 Twstl for the year endor131 laff12ts2X Re•poTr•lbllltl•s and As tl twste8s of tho Tnts( you te rn6Fr4nsblo f(Y tho tropwal basls of r•port of the accwnts in a{(daa with r•quY•ff4nls d the Charitios Act 2011 ftha Acf). I repcl in r8spad of my ex8mlnatbn of the Tnt'S aLrnts c11 under se£lK>n 145 ofthe 2011 Act and In cwn9 Out ry axamination. I havo fdkwed the Or8Lknns gr4•n by thè Chanty Commisslon under sln 145(SXb> of tt A(1. Ind•pond•Tht I hav8 Mted my oxaminaknn. I corf that mt8rial matt8Tr havo •xamln•rfs stat•nrt to my atttion (other tlw that dtsckjsod bekyw ') In conn0ct with th8 exami11 Wh gNes caw to ball that ), any mt181 respoci. accountirrfJ recrds wwo rKA k•0 In aCC(dan with Sodbn 130 01 tt Act crf th• accourrts th) not (ld wilh tho arn11n9 recuds I no Conc and havo com8 no olhor ffolter8 in ConrtIon with tlw examirHtb to whth attentrjn StrJ b8 drnyn in oar to onaljo a Fycper 13ndirg of the accounts to te ached. . Ple8s• the in the brnckets ilthey+Jo not apply. S&ned: Dalo: N•rn: R•l•v•nt prof•Mlonal qu•llficatlon(s) or body (rfany): Addr•TA: IER Octob•r 2018
Section B Disclosure Onty c¥>mpl81è rfthe examin T5 to hyhlyht fflatte of (g(rn (soe CC32. Indendrt examin*K>n of chartsi a{nts. d¥oClKx a•KI guKlanc8 for examinets). Giv& here brial details ot any Items Ihat the examiner wishes to dlsclos•. IER Octobor 2018