Westgate Whirlybirds
Trustees’ Report and Unaudited Accounts Year Ended
31 July 2022
WESTGATE WHIRLYBIRDS
Annual report and accounts for the year ended 31 July 2022
Contents
| Page: | |
|---|---|
| 1 | Report of the Trustees |
| 2 | Report of the Independent Examiner |
| 3 | Receipts and Payments account |
| 4 | Statement of Assets and Liabilities |
| __________________ |
Trustees Mrs L Burgess (Secretary) Mrs S Taylor (Treasurer & Acting Chair) Miss P Gordon Mrs S Asquith-Turner (appointed October 2023) Mrs C Robinson (appointed October 2023) Mr L Whyte (appointed October 2023)
Charity registration number
1053558
Principal address
Brooklands Close, Hospital Road, Bury St Edmunds, Suffolk, IP33 3JX
WESTGATE WHIRLYBIRDS
Report of the trustees for the year ended 31 July 2022
The trustees present their report together with the accounts for the year ended 31 July 2022.
Results
The receipts and payments account is set out on page 3 and shows the position for the year.
Charity objects, trading review and future developments
The charity was formed via the constitution adopted on 23 November 1995. The charity is also known by the names Earlybirds, Nightowls, Swallows and Pheonix Pre-School. The objects of the charity are to provide the necessary facilities for the daily care, recreation and education of children and to advance the education and training of persons in the provision of such care, education and recreational facilities.
All current users of the facilities are members. Trustees are appointed or reappointed at the Annual General Meeting.
The charity provides affordable childcare facilities to children of parents living or working in the Suffolk area. The charity is registered with Ofsted and can provide care for up to 30 children at any one time.
This year has continued to be affected by the Covid 19 Pandemic with lower numbers attending the out of school clubs. The pandemic resulted in schools in the area offering before after school services at a reduced rate. This has greatly impacted the number of school age children using our services for these clubs. We have extended the out of school services to incorporate the Pre-school age children. A number are now using their funding allocation to cover an extended day and we hope to grow this area further in the coming year. The Trustees are aiming to return to pre pandemic attendee levels and improve the profitability in the next twelve months. The charity is aiming to establish reserves equal to three month’s expenditure to cover the increased commitments of the new building.
Trustees
The trustees of the charity during the year were:
Mrs G Basson Mrs L Burgess Mrs S Taylor Mrs H Richmond (Resigned 10 May 2022) Ms L Matukynaite (Appointed 10 May 2022)
All trustees are appointed by resolution of the existing trustee body.
Reserves policy
The charity operates with minimal reserves. The trustees are endeavouring to increase the reserves to cover a months operating expenditure.
On behalf of the Trustees
Mrs S Taylor Treasurer
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WESTGATE WHIRLYBIRDS
Independent Examiner’s report to the trustees of the Westgate Whirlybirds 1053558
I report on the accounts of the Westgate Whirlybirds for the year ended 31 July 2022, which are set out on pages 3 to 4.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Act; or
-
the accounts did not accord with the accounting records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Stephens B.Sc. FCA Garden House Garden House Lane Rickinghall Suffok IP22 1EA
27 November 2023
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WESTGATE WHIRLYBIRDS
Receipts and payments account for the year ended 31 July 2022
| 2022 | 2021 | |
|---|---|---|
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Receipts | ||
| Fees | 35,615 | 30,739 |
| Early Years grant | 139,457 | 114,726 |
| CJRS grants | 1,424 | 28,958 |
| Other Covid-19 grants | - | 8,803 |
| Fundraising | 323 | 167 |
| Deposit interest | 3 | 1 |
| Donations | 50 |
- |
| Total Receipts | 176,872 |
183,394 |
| Payments | ||
| Staff costs | 161,560 | 172,099 |
| Staff welfare and training | 495 | 638 |
| Supplies and activities | 4,907 | 5,523 |
| Groceries | 1,063 | 759 |
| Association fees and insurance | 1,585 | 1,537 |
| Building Maintenance Charge | 3,311 | 3,311 |
| Rates | 917 | 324 |
| Utilities | 1,677 | 1,450 |
| Software and Communications | 1,877 | 2,102 |
| Repair & Maintenance costs | 2,760 | 6,914 |
| Printing postage and stationery | 463 | 424 |
| Fundraising costs | 310 | - |
| Purchase of equipment | 1,094 | 169 |
| Legal and professional fees | 120 | 240 |
| Bank charges and interest | 195 | 159 |
| Other administration costs | 3 |
16 |
| Total Payments | 182,337 |
195,665 |
| Net Receipts/(Payments) | (5,465) | (12,271) |
| Cash funds last year end | 10,506 |
22,777 |
| Cash funds this year end | 5,041 |
10,506 |
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WESTGATE WHIRLYBIRDS
Statement of Assets and Liabilities at 31 July 2022
| 2022 | 2021 | |
|---|---|---|
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Cash funds | ||
| CAF Cash Account | 4,789 | 1,929 |
| CAF Gold Account | 1 | 8,000 |
| Barclays Bank PLC (Community account) | 13 | 382 |
| Cash in hand | 238 |
195 |
| 5,041 |
10,506 |
The Trustees approved the accounts on 25[th] November 2023
Mrs S Taylor Treasurer
Mrs L Burgess Secretary
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