1st Broughton Gifford and Holt Scout Group
ANNUAL ACCOUNTS
for the year ending
31st March 2024
Charity Number 1053473
Trustees’ Annual Report for the year to 31 March 2024
Section A Objectives and Activities
| Summary of the objects of the charity as set out in its governing document |
The objectives of the group is as a unit of the Scout Association. The purpose of scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. |
|---|---|
| Summary of the main activities in relation to these objects |
The Group main function is to support the sections in achieving the aims of the Scout Association. As a Group the main activities during the last twelve months have been: • Significant fundraising • Purchasing new equipment to support programme activities • Equipment servicing and renewal • Hut maintenance The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers. |
| Public Benefit | The Trustees have paid due regard to the Charity Commission guidance on Public Benefit on deciding what activities the charity should undertake. Membership subscriptions are charged to cover the immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions Two key principles demonstrate scouting’s aims are for the public benefit are that through the scout method young people develop towards their full potential and there is a clear link between the benefits for young people and the purpose of scouting. The safety of young people is taken very seriously and the benefits scouting activities provide far outweigh the risks. Any private benefits from scouting are incidental, other than to those as beneficiary. |
Section B Achievements and performance
| Summary of the main achievements of the charity during the year |
In 2023-24 the group held many successful events for the children of the different sections. The Scouts and Explorers sections enjoyed a great camp in the New Forest in August, and all sections enjoyed very successful Group Camp including a caving bus. All sections participated in many exciting meetings. We held a ‘Work Day’ to tend to some urgent repairs of our hut and have purchased new blinds for the windows. Overall costs showed a small loss of £3061. This is due to the continued increased running costs and the reduced fundraising income from previous years as fewer events have been held. Running costs for the group remain high with the majority of the spend coming from meeting costs, utilities and insurances. Subs were increased in January 2024 to combat these increasing costs. Fundraising income was £2550 from the Great Chalfield run and our annual Bonfire Night food sales. |
|---|---|
| Section C Financial review | |
|---|---|
| Policy on Reserves | The Group policy on reserves is to hold sufficient resources to continue the charitable activities of the district should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, approximately. The Group held free reserves of approximately £3590 against this at year-end |
| Further financial review details | The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies |
Section D Structure, governance and management
| Type of governing document | The Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association |
|---|---|
| How the charity is constituted | The Group is a trust established under its rules which are common to all Scouts |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association |
| Additional governance issues | The Group is managed by the Group Executive Committee, the members of which are the “Charity Trustees” of the Scout Group that is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as applicable |
| The committee consist of 11 Independent members who meet 6 times a year Ex – officio8 Chairperson, Treasurer, Group Scout Leader Nominated3 Elected Members0 |
|
| This Group Executive Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
|
| The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure thatinsurablerisks are covered |
Section E Reference and administration details
| Charity Name | 1stBroughton Gifford & Holt Scout Group |
|---|---|
| Charity Number | 1053473 |
| Charity’s principal address | The Scout Hut, The Common, Broughton Gifford, Melksham, SN12 8LX |
Names of the charity trustees who manage the charity
| Trustee Name | Office | Dates acted if not for whole year |
|
|---|---|---|---|
| Ex Officio | |||
| 1 | Guy Mason | Chairperson | |
| Secretary | |||
| 2 | Seth Yates | Treasurer | |
| 3 | Chris Patterson | Group Scout Leader | |
| 4 | Jade Hurn | Cub Leader | |
| 5 | Claire Francis | Explorer Leader | |
| 6 | Georgina Szanto | Scout Leader | |
| 7 | Toby Crawley | Quartermaster | |
| 8 | Rosie Paines | Bookings Secretary | |
| Nominated | |||
| 9 | Charlotte Yates | Fundraising Lead | |
| 10 | Nick Plumber | ||
| 11 | Will Anstey | ||
| Elected | |||
Name and address of advisor
| Type of advisor | Name | Address |
|---|---|---|
| ependent Examiner | y Key |
Telford Drive, Melksham, SN12 6GF |
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature Full name Position held Date
Insert Scrutineer’s Report or Independent Examiner’s Report here, fully signed.
Broughton Gifford & Holt Scout Group Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
4/1/2023 | To | 3/31/2024 | |
| Receipts and payments | ||||
| Receipts | 2023/24 Unrestricted funds £ 6,650 800 - 1,511 - 8,961.09 - - - 11,666 1,042 25 214 1,574 268 5,110 19,898.02 120 - 754 874.21 43 - - - 43.45 29,777 - 29,777 |
2022/23 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membershipsubscriptions | 6,650 | 6,986 | ||
| Donations | 800 | 500 | ||
| Legacies | - | - | ||
| Gift Aid | 1,511 | 1,680 | ||
| Other similar income(Misc.) | - | 174 | ||
| Sub total | 8,961.09 | 9,340 | ||
| Grants | ||||
| Maintenenacegrant | - | - | ||
| Othergrants | - | - | ||
| Sub total | - | - | ||
| Fundraising events(gross) | ||||
| Detail 1(Scouts camps) | 11,666 | 4,700 | ||
| Detail 2(Explorers camps) | 1,042 | 221 | ||
| Detail 3(Groupcamp) | 25 | 799 | ||
| Detail 4(Meetingactivityincome) | 214 | 449 | ||
| Detail 5(Cubs) | 1,574 | |||
| Detail 6(Beavers) | 268 | |||
| Other fundraisingactivities | 5,110 | 3,338 | ||
| Sub total | 19,898.02 | 9,507 | ||
| Scout hut income | ||||
| Hire of building | 120 | 110 | ||
| Hire of equipment | - | - | ||
| Other Scout hut income(utilities rebate) | 754 | 30 | ||
| Sub total | 874.21 | 140 | ||
| Investment income | ||||
| Bank interest | 43 | 7 | ||
| BuildingSocietyinterest | - | - | ||
| The Scout Association Short Term Investment Service | - | - | ||
| Other investment income | - | - | ||
| Sub total | 43.45 | 7 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 18,993 | ||||
| - | ||||
| 29,777 | 18,993 |
Broughton Gifford & Holt Scout Group Receipts and payments account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
4/1/2023 | To | 3/31/2024 | |
| Receipts and payments | ||||
| Payments | 2023/24 Unrestricted funds £ 3,992 1,691 - - 1,556 1,741 1,844 519 - 11,443 346 - 160 - 102 2,376 479 1,063 1,949 29,261 3,577 3,577 32,838 - 32,838 - 3,061 27,929 24,868 |
2022/23 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Membershipsubscriptionspaid on(National/County/Area/District) | 3,992 | 4,066 | ||
| Youthprogramme and activities | 1,691 | 1,054 | ||
| Adult support and training | - | 570 | ||
| Rent | - | 100 | ||
| Water,Sewerage,Electricityand Gas | 1,556 | 1,926 | ||
| Insurance | 1,741 | 1,874 | ||
| Repairs and Renewals | 1,844 | 169 | ||
| Materials and equipment | 519 | 1,488 | ||
| Printingandphotocopying | - | - | ||
| Events Scouts Camp | 11,443 | 6,021 | ||
| Uniforms | 346 | 565 | ||
| AGM and trustee expenses | - | - | ||
| Other costs detail OSM and hosting | 160 | 341 | ||
| Other costs detail Misc. | - | 402 | ||
| Other costs detail donation | 102 | 2,400 | ||
| Other costs detail Cub events | 2,376 | |||
| Other costs detail Beavers events | 479 | |||
| Other costs detail Explorers events | 1,063 | |||
| Other costs detail GroupCamp | 1,949 | 1,474 | ||
| Sub total | 29,261 | 22,450 | ||
| Fundraising expenses | ||||
| Detail 1 | - | |||
| Detail 2 | - | |||
| Detail 3 | - | |||
| Other fundraisingcosts | 3,577 | 1,750 | ||
| Sub total | 3,577 | 1,750 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 24,200 | ||||
| - | ||||
| 24,200 | ||||
| - 3,061 | - 5,207 | |||
| 27,929 | 33,136 | |||
| 24,868 | 27,929 |
Broughton Gifford & Holt Scout Group Receipts and payments account
| Year start date | Year start date | Year start date | Year end date | |
|---|---|---|---|---|
| For the year from |
4/1/2023 | To | 3/31/2024 | |
| Statement of assets and liabilities at the end of the year | ||||
| 1/31/2024 Unrestricted funds £ Cash funds Bank current account(group) 17,406 Bank deposit account(scouts) 3,004 Bank deposit account(beavers) 10 Bank deposit account(explorers) 755 Bank deposit account(cubs) 67 Bank deposit account(reserve) 3,626 Buildingsocietyaccount - The Scout Association Short Term Investment Service - Cash/Floats - 24,868 (agree balances with receipts andpayments account) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investmentproperty- detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shopstock - Other stock - Land and buildings - Motor vehicles - Scoutingequipment,furniture etc - Other - Sub total - Liabilities Accounts notyetpaid - Expenses incurred but not invoiced - Subscriptions notyetpaid - Loan - detail - Other liabilities - Sub total - Total net assets 24,868 Total cash funds |
1/31/2023 Unrestricted funds £ |
|||
| 21,113 | ||||
| 2,494 | ||||
| 10 | ||||
| 657 | ||||
| 67 | ||||
| 3,588 | ||||
| - | ||||
| - | ||||
| - | ||||
| 27,929 | ||||
| ok | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Total net assets | 24,868 | 27,929 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on May 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature G. Mason S. Yates |
Print Name |
|---|---|
| G. Mason | Chair |
| S. Yates | Treasurer |
Scrutineerfs Report to the Trustees of the 6t 1 Broughton Gifford & Hott Seout Group I report on the accounts of the Group for the year ended 31 March 2024 Respectlve rnsponsibilities of Trustees and Scrutineer As the Group's trustees you are responsible for the preparation of the accounts., you consider that neither Ihe audit nor independent examination requirements of the Charities Act 2011 apply. It is my reswnsibility without carrying out an audit or independent examination to scruts'nise the accounts and to report to you. Basls of Scnrtlneefs Statement In aCCor(lan with the direclions given in the Group's constitution, I have sctulinised the records and the accounts. Scrutlneefs Statement In my opinion Ihe accounts ar8 in accordance with the records produced to me and comply with the constituti. Nane.. Address. Il+-. I fLFoaS 0u&, fvL&Lla"tf4th £1 i &C F r4k Joa4- Signature: LT700005