WEST TOWN PRESCHOOL Charity Commission Registered No". 1053421 ANNUAL REPORT AND ACCOUNTS For the perlod I" August 2023 to 31" July 2024
West Town Preschool Playgroup Trustee Annual Report For the year ended 31" July 2024 The trustees present their report and independently examined financial statements for the year ended 31" July 2024. Reference and Admlnlstratlve Detalls: Reglstered Name: West Town Pre-school Playgroup Charity No: 1053421 Operational Address: West Town Primary Academy Midland Road West Town Peterborough PE3 6DD Trustees at date of Report: Chairperson Vlce Chalr Members Izabela Wozniak Geraldlne Powell Julanta Ahmed Munawar Bi Sally Jacklin Inna Klochko Fakhra Kousar Grazyna Gruchel Ismat Nawaz Bankers: Santander Bank Independent Examlner: Mark J Ruffles & Co 4 Baron Court Werrin8ton Peterborough PE4 7ZE Structure Governance and Management This is a membership organlsation governed by the model Pre-school Learning Alliance Constitution th 2011, which was adopted at the Annual General Meeting held on 28 June 2021. Members can be parents or guardians of all children who attend playgroup or other interested individuals approved by the Committee. Committee members are appointed / confirmed at the Annual General Meeting. All Committee members give their time on a voluntary basis and receive no remuneration or other benefits.
West Town Preschool Playgroup Trustee Annual Report For the year ended 31° July 2024 Objects and Artlvltles The aims of the Preschool are to enhance the development and education of children primarily under statutory school age by encouraglng parents to understand and provide for the needs of their children through community groups and by: al offering approprlate play, education and care facilitles, famlly learning and extended hours groups, together with the rlght of parents to take responsibility for and to become involved in the activities of such groups, ensurin8 that such groups offer opportunities for all children whatever their race, culture. religion, means or ability. b) encouraging the study of the needs of the children and their families and promoting public interest in and recognition of such needs in the local areas. cl instigatln8 and adhering to and furthering the aims and objects of the Pre-school Learnin8 Alliance, Achlevements and Performance The preschool has secured a new tenancy agreement, effectlve from July 2024 to July 2027. We maintain a strong relationshlp with the School and work closely with the Safeguardin8 Off icer, SENCO, and receptlon class teachers. Our children numbers have grown, and the preschool rooms are fully booked, with staffing levels meeting the required child-to-staff ratios. We have continued with full-day sessions, which have proven highly beneflclal for children. Thls structure helps them achieve more throughout the day and progress better across all areas of development. It also benefits staff, allowing them to build stronger relationships wlth the children, support their learning and development, and address additional needs. Currently, three staff members hold Level 2 qualiflcations, with one nearing the completion of her Level 3 qualification. The rest of the team is qualified at Level 3 or higher. The management team continue to work closely together to achieve the preschool's goals, SUPPOrting staff, children, and parents. There have been some staff changes during the year, but these have not impacted the children and have had a positive effect on the preschool, benefiting both the children and the team. Staff are up to date with First Aid, Food Hygiene. Safeguardin8 Trainln& and The Prevent Duty. Additionally, one staff member has completed the SENCO Level 3 qualification, enhancing our ability to support children with additional needs. We were selected by the Early Years Team to participate in the Early Years Professional Development Programme, which has had a positive impact on new ideas for mathematlcs, literacy, and personal, social, and emotional development. Staff are supported in their professional development through various training courses designed to enhance their knowledge and understanding of their roles, including an online learning platform available from the Early Years Alliance.
West Town Preschool Playgroup Trustee Annual Report st For the year ended 31 July 2024 To support staff in both rooms, we have appointed an Early Years Leader with extensive experience and knowledge. This has resulted in stsff feeling more valued and has improved overall well-being. We contlnue to work closely wlth Occupatlonal Therapists, Physiotherapists, Health Visitors, Speech and Language Theraplsts, and Portage who support us with the special educational needs of children attending our preschool. We have received positive feedback from the SEN Team, Early Years Team, and other professionals, such as Paediatricians and Portage staff, who are recommending us to families In the communlty. This is rewarding for our team. Thls year, we have seen a significant increase in the number of children with special needs across both rooms with 10 EHCPS being completed to support children throughout their time at preschool and transition to school. We have also supported children and parents with no En8llsh. We have worked hard to support children with learning or development delays, helpin8 parents through the referral process when necessary. These efforts have been praised by the Peterborough Early Years Team and schoolteachers, as it ensures chlldren have support In place for starting school. We are in recelpt of SEN funding which enables us to allocate resources and time effectlvely to support the indlvidual needs of each child. Our stafff s enhanced knowledge from training allow5 US to identify any chlldren who are not meeting their milestones earller and take appropriate action to support them and their families. We are Introducing more parents, Involvement by encouraging particlpatlon In activities such as "Stay and Play" sessions, where parents can spend time with their children at preschool. We also Invlted parents to Motherfs and Fatherfs Day and ended the year with a graduation ceremony for school leavers. Additionally, we hold parent5, consultation days both in person and over the phone. We continue to work closely wlth the school's reception class teacher, whlch helps children transltlon more smoothly into reception. This has been particularly beneficial for families of children with additional needs, allowing parents to share important information which helps the school to prepare their environment to support each child. Over the summer, we renovated our preschool with natural resources, including new flooring, resources and storage unlts. Thls has positively impacted how children settle in and learn. The transformation has been met with compliments from the school, parents, and professionals. We are continuing to improve our outdoor area with our grass being changed so far. We now have a small office which helps with staff well-being and serves as a confidentlal meeting area for parents and professionals. During her annual visit. our Early Years Adviser was very impressed with the preschool environment, noting there were many inviting opportunities for language development. She was pleased to see how the children engaged in indoor and outdoor activities wlth enthusiasm, and how the preschool embraces all cultures and nationalities, fostering a sense of well-being. We thank our Committee and parents for their support throughout the year.
West Town Preschool Playgroup Trustee Annual Report For the year ended 31° July 2024 Reserve5 poIIcy Throughout the year, the Preschool finances remained over the designated reserves level of £125,935. This reSere includes funds necessary for potential redundancy payments in the event of an unplanned closure. along with an additional £IOO,000 earmarked for future premises costs If required. The lease for our current premises has been extended for another three years. so this addltional provision is a proactive step for long-term planning. Flnanclal Revlew The Trustees are responslble for preparing financial ststements that provide a true and falr vlew of the Charity's financial positlon. In doing so, they must make judgements and estimates that are both reasonable and prudent. Additionally, the Trustees are tasked with safeguarding the Charity's assets and taking approprlate measures to prevent and detect fraud and other irregularities. The Trustees are committed to applying all received funds towards the charitable objectives. As the preschool's Income has surpassed the £250,000 threshold, It ha5 transltioned from preparing Receipts and Payments accounts to accruals accounting. Accruals accounts must adhere to the Statement of Recommended Practice (Charlties SORPI, offering a much clearer picture of the Charity's flnances throughout the year. The flnanclal statements for the perlods 2022-2023 and 2023-2024 have been adjusted to accruals accountlng by ensurlng transactlons are allocated to the correct perlod, rather than just trackin8 when they appeared In the bank account. Addltlonally, quallfylng assets (over £250) have been identified and included in the balance sheet, Total recelpts for the year increased by £45,892 compared to the previous period. Thls rise was primarily driven by an additional £41,463 in Nursery Education Funding {NEF). The preschool's interest income also increased to £8,667 from £3,532 in the previous year, due to generally higher interest rates. Expenditure for the year Increased by £18,354. totaling £197,077. Thls Increase was mainly due to a £17,325 rise in staffing costs following a restructure of the pay scale, which also reflected the 9.7% increase in the National Living Wage. Overall, the preschool achieved a surplus of £73,668, resulting in a final cash balance of £358,014. The majority of this surplus has been reinvested to enhance both the indoor and outdoor environments of the preschool, which has already contributed positively to the learning experience for the children. This Report has been approved by the Trustees and has been signed on their behalf by: Slgnature.. /Jayol Full Name: Iiokia.......kt.OzrLj Date:
WEST TOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 STATEMENT OF FINANCIAL ACTIVITIES For the Perlod 1st August 2023 to 31st July 2024 UNRESTRicfED FUNDS THIS YEAR REsfRicfED FUNDS THIS YEAR TOTAL FUNDS THIS YEAR TOTAL FUNDS LAST YEAR NOTE INCOMING RESOURCES Income from: Donatlons Charltable actlvltles Other tradlng actlvltles Investments Al A2 262,078 262,078 216,186 77 3,532 A4 8,667 8,667 Total 270,745 270 745 219,799 RESOURCES EXPENDED Expendlture on: Ralsing funds Charltable actlvltles Bl 82 1197,0771 (197,0771 1178,7231 Total 197 077 197.077 178.723 Net Incomlngloutzolng resources 73.668 73,668 41,076 Transfers between funds Net movement In funds 73,668 41,076 Reconclllatlon of funds: Total funds brou8ht forward Total fund$ carrled forward 284,346 358,014 284,346 358.014 243,270 284.346 Page 1
WEST TOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 BALANCE SHEET AS AT 31STJULY 2024 UNRESTRicfE D FUNDS THIS YEAR RESTRicfED FUNDS THIS YEAR TOTAL FUNDS THIS YEAR TOTAL FUNDS LAST YEAR NOTE FIXED ASSErs Tanglble Flxed Assets 3,118 3,118 309 Totsl Flxed Assets 3,118 309 Debtors and prepayments Cash at 8ank and In Hand 68 357,067 68 357,067 io 285,824 Total Current As$ets 357 135 357.135 CREDITORS Amount Falllng Due Wlthln One Year li 12,239} 12,2391 11,7871 TOT 358 014 284 346 FUNDS OF THE CHARITY Restrlrted Income funds Unrestrlcted funds 358.014 358.014 284,346 TOTAL IUND 358.014 358.014 284,346 The notes on pages 3- 8 form part of these financlal statements. Signed on behalf of the Trustees: Slgnature Name ate Page 2
WESTTOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 NOTES TO THE ACCOUNTS For the Period 1st August 2023 to 31st July 2024 NOTE I- BASIS OF PREPARATION The accounts have been prepared in accordance with the applicable accounting standards and comply with SORP FRS102 and with the Charitles Act 2011. The charity constitutes a public benefit entlty as defined by FRS 102. There are no material uncertainties related to events or conditlons that cast doubt on the charitvs ability to continue as a going concern. The accounts present a true and fair vlew and the accounting pollcies adopted are those outlined In Note No material prior year errors have been identifSed in the reporting perlod. NOTE 2- ACCOUNTING POLICIES .1 INCOME Recognltlon of Income These are included in the Statement of Financial Actlvlties (SOFA) when the charity becomes legally entitled to the resources and the amount can be quantlfled with reasonable accuracy. Offsetting There has been no offsettlng of assets and liabilities, or Income and expenses, unless required or permitted under FRS 102 SORP or FRS 102. Grants and Donatlons Grants and donatlons are only included in the SOFA when the charlty has unconditional entitlement to the resources. Volunteer Help The value of any voluntary help is not included in the accounts. Income from Interest This is included in the accounts when receivable. 2.2 EXPENDITURE AND LIABILITIES Resources Expended Expenditure and liabilities are recognised in the period to which they relate. Governance Costs Governance costs comprise all costs involving public accountabillty of the charity and its compliance with regulation and good practice. This includes cost of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional Matters. Page 3
WESTTOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 NOTES TO THE ACCOUNTS For the Period ISI August 2023 to 31rt July 2024 Support Costs Support costs are those costs that. whilst necessary to deliver an activity, do not themselves produce or constitute a direct charitable activity. Support costs include administration functions such as accounting, payroll, and IT. 2.3 FUNDS All incoming and out80ing resources are allocated to the fund to which they relate. Unrestrlrted Funds Unrestrlcted funds can be used in accordance with charitable objectives at the discretion of the Trustees. Restrlcted Funds Restricted funds are those funds where the donor has placed a restriction of use that is narrower than the general objects of the charity. 2.4 ASSETS Tanglble flxed assets for Use by charlty These are capltallsed if they can be used for more than one year, and cost at least £250. They are valued at cost or, if gifted, at the value to the charity on receipt. Depreclatlon Depreciation of fixed assets is provided at the rates shown below so as to wrlte off thelr costs over their expected useful Ilfe, a5 follows: Rate Equlpment 20% p.. Basls Straight line Page 4
WESTTOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 NOTES TO THE AccouNrs For the Perlod 1st August 2023 to 31. July 2024 NOTE 3- ANALYSIS OF INCOME Unrestrlcted Funds £ Restrlcted Funds £ Totsl Thls Year £ Total Last Year £ Al Donatlons Donations and gifts Grants from overnment/other charities Totsl Donatlons A2 Charltable Actlvltles Nurse Educatlon Fundln Local Authorlty Fundin Fees from Parents Other Income Total charltable Artlvltles A3 Other Tradln Actlvltle$ Fundraising Total Tradln Actlvltles A4 Income from Investments Interest Income 211.215 29,604 16,435 4,824 262,078 211,215 29,604 16,435 4.824 262.078 169,752 31,812 14,301 321 216,186 77 77 8,667 8,667 3,532 Totsl Income from Investments 8,667 8,667 3,532 TOTAL INCOME 270,745 270,745 219,799 NOTE 4- ANALYSIS OF RECEIPTS OF GOVERNMENT GRANTS/OTHER CHARITIES No government grants were recelved in the reporting perlod. Page 5
WEST TOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 NOTES TO THE AccouKrs For the Period 151 Au8USt 2023 to 315t July 2024 NOTE 5- ANALYSIS OF EXPENDITURE Unrestrlrted Funds £ Restrlrted Funds £ Bl Expendfture of Ralslng funds Fundraisin8 Expenses Total Expenditure Rab5in8 funds Total £ Prlor year £ B2 Expendlture on Charltsble Artlvltles Dlrect Choritoble Activities Wa8es including PAYE and Penslons Other Staff Costs Preschool Resources & Activities Premises Consumables Other costs Bank Char es Depreclatlon Su ort Cos Professional Fees Administration Governance Governance Totjl Charltable Artlvltles 1153,405) 11,871) 110,517} 113,819) 12,4411 13,9531 16331 831 153,4051 11,8711 {10,5171 13,8191 12,4411 3,9531 {6331 {8311 136,080) 12,4181 19,4011 115,9101 12,3851 {1,3911 16621 11031 17,8251 11,6281 17,8251 1,628 18,4231 1,8451 154 197,077 1541 197.077 105 178,723 83 OtherTradln Actlvltles Total Tradlng Actlvltles TOTAL EXPENDITURE 1197,077) 197,0771 (178,723) NOTE 6- DEfAILS OF CERTAIN ITEMS OF EXPENDITURE Note 6.1- Fees for Examlnatlon of the accounts Thls Year £ 108 Last Year £ 105 Independent examlnerfs fees Assurance servlces other than audlt or independent examinatlon Tax advisory fees Other fees paid to independent examlner, e.g. financial advice. consultancy, accountancy service51 Total 108 105 Page 6
WEST TOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 NOTES TO THE ACCOUNTS For the Perlod l August 2023 to 31" July 2024 NOTE 7- PAID EMPLOYEES Note 7.1- Staff Costs Thlsyear £ 133,581 16,850 2,974 Last Year £ 122,611 11.387 2,082 Salaries and Wages Social Security Costs Workplace Penslon Costs Other employee Benefits Total 153.405 I3630 No employees recelved employee benefits (excluding employer pension costs) for the reporting period of more than £60,000. Note 7.2- Average Head Count In the Year Thls Year No Last Year No Charltable Actlvltles NOTE 8- TANGIBLE FIXED ASSETS Preschool Equlpment Cost or Valuatlon At the beglnnlng of the year Addltlons Disposals At end of the year Depreclatlon Atbe Innln Dlsposals reciation At end ofthe year Net book value Net book value at the beglnnlng of the ear Net book value at the end ofthe year 516 3,640 4.156 of the ear 206 831 1.037 309 3.118 NOTE 9- DEBTORS AND PREPAYMENTS Thls Year £ Last Year £ Fees from Parents PrepaymentslAccrued income Totals 68 There are no debtors recoverable In more than I year included In the above figures. Page 7
WEST TOWN PRESCHOOL CHARITY COMMISSION REGISTERED NO: 1053421 NOTES TO THE ACCOUNTS For the Period 151 August 2023 to 3111 July 2024 NOTE 10-CASH AT BANKAND IN HAND Thls Year £ 174,145 182,734 188 357.067 Last Year £ 111,757 174,067 Santander Current Santander Savings Petty Cash Totals 285,824 NOTE 11- CREDITORS AND ACCRUALS Thls Year £ 1,544 108 587 2,239 Last Year £ 697 105 985 1,787 Trade creditors Accruals and deferred Income PAYE I Nl Contrlbutlons Totals There are no creditors payable in more than l year included in above figures. NOTE 12-TRANSAcfioNS WITH TRUSTEES AND RELATED PARTIES None of the trustees have been paid any remuneration or received any other beneflts from an employment with the charity or related entitv. No trustee expenses have been incurred. Page 8
Thls independent examlner5 report relates to the accounts of WEST TOWN PRESCHOOL Charlty Commlsslon Re8lstered No: 1053421 Accounts are prepared for the period ended 31st July 2024 ective nslbllltl s of trustees and examlner The charlty's trustees are responslble for the preparatlon of the accounts. The tharfty's trustees conslder that an audlt Is not requlred for thls perlod under sectlon 144(21 of the Charltles Act 2011 (the 2011 Act) and that an Independent examlnatlon15 needed. It Is my responslbllltyto: examlne the accounts under sectlon 145 of the 2011 Act; to follow the prOdureS lald down In the general Dlrectlons 8lven by the Charlty Comm1551on under sectlon 145{5){b) of the 2011 Act; to state whether partlcular matters have come to my attentlon. An examlnatlon Includes a revlew of the accountlng records kept by the charlty and a comparlson of the accounts presented wlth those records. It also Includes conslderatlon of any unusual Items or dlsdosures In the accounts, and seeklng explanatlons from you as trustees concernlng any such matters..The procedures undertaken do not provlde all the evldence that would be requlred In an audlt and consequently no oplnlon Is 8lven as to whether the accounts present a 'true and falr vlew, and the report Is Ilmlted to those matters set out In the ststement below. In connectlon wlth my examlnatlon, no matter has come to my attentlon: {1) whlch 8lves me reasonable cause to belleve that In any materlal respect the requlrements: • to keep accountlng records In accordan wlth sectlon 130 of the 2011 Act. to prepare accounts whlch accord wlth the accountln8 records and comply wlth the accountlng requlrements of the 2011 Act have not been met: Or {2} to whlch, In my oplnlon. attentlon should be drawn In order to enable a proper understsndlng of the accounts to be reached. Sl8ned Date 7J Mark Ruffles & Co 4 Baron Court Werrln8ton Peterborough PE4 7ZE