WEsf TOWN PRESCHOOL Charity Commission Registered No: 1053421 ANNUAL REPORT AND ACCOUNTS For the period 1° August 2022 to 31° July 2023
West Town Preschool Play8roup Trustee Annual Report For the year ended 31° July 2023 The trustee5 present thelr report and independently examined financial statements for the year ended 315t July 2023. Reference and Admlnlstratlve Detalls: Reglstered Name: West Town Pre-sch<1 Playgroup Charlty No: 1053421 Operatlonal Address: West Town Primary Academy Midland Road West Town Peterborough PE3 6DD Trustees at date of Report: Chairperson Vice Chair Members Izabela Woznlak Geraldine Powell Julanta Ahmed Munawar Bi Fakhra Kousar Grazyna Gruchel Ismat Nawaz Bankers: Santander Bank Independent Examlner: Mark J Ruffles & Co 4 Baron Court Werrington Peterborough PE4 7ZE 5trurture Governance and Manayment This is a membershlp organisation govemed by the model Pre-school Learning Alllance Constltution 2011, which was adopted at the Annual General Meeting held on 28th June 2021. Members can be parents or guardians of all thildren who attend playgroup or other interested Indildual5 approved by the Commlttee. Commtttee members are appointed / confirn)ed at the Annual General Meetin8. All Committee members glve their time on a voluntary basis and re1ve no remuneration or other benefits.
West Town Preschool Playgroup Trustee Annual Report For the year ended 31" Juty 2023 ObJects and A¢tlvltles The aims of the Preschool are to enhano the development and education of children primarily under statutory school age by encouraglng parents to understand and provide for the needs of their children through communitygroups and by: a) offerlng appropriate play. education and care frdcilities, family leaming and extended hours groups, together with the right of parents to take responsibllity for and to become Involved in the attivities of such groups, ensuring that such groups offer opportunitie5 for all children whatever thelr race. culture, reli8lon, means or ablllty. b) encouraglng the study of the needs of the children and their familles and promotlng publlc Interest In and reco8nitlon of such needs in the local areas. c) instigatin8 and adherin8 to and furthering the aims and objects of the Prtrschool Learnlng Alllance. Publk beneflt The trustees and staff carefully conslder the Charity Commisslon's guldance on publlc benefit when 5ettin8 objectlves and plannlng activitles. All families within the local community are encoura8ed to use our servlces. Fees are kept low so that our childcare remains affordable to all. All children are eligible for Nursery Education Fundin& which15 provlded by the Local Authorlty, the term after thev become 3 years old. Achlevements and P•rforman¢e The preschool has been In regular communicatlon with the head teacher regardinB the tenancy agreement. and we are pleased to confirm that we have secUd a new tenancy from July 2024 to July 2027. We have a good relationshlp wh the school. working very closely wh the Safeguardin8 Offlcer. SENCO. and reception class teacher The preschool rooms are now fully booked, wlth the appropriate staff-ttrchild ratlos. Full day sesslons have si8niflcantly beneffted the thildren, with children settling in easier and achievln8 more throu8hout the day. Our staff have been able to build doser relatlonshlps with the Children, better supportlng thelr learnin8 and development and any additional needs. We have three members of stsff working towards Level 3 childcare qualificatlons, whlle the remainder of the team has already achieved a Level 3 qualificatlon. The rest of the staff are already quallfled at Level 3. The Manager and DepKIty manager continue to work closely together to achieve the preschool goals, and support stsff, children. and parents. Each member of staff has undergone training In Special Educational Needs and Behavlour Management durin8 half-term baks. Additionally, they are up to date with mandatory Flrst Aid,
West Town Preschool Playgroup Trustee Annual Report For the year ended 31" July 2023 Food Hygiene, and Saftguarding Trainlng. staff are encouraged and supported to enhance their professional development through access to training courses. ensuring they remaln up to date with requirements and continuously improve their knowled8e and understandln8 of thelr role in supporting chlldren's learnin8. We are proud to have been selerted by Earfy Years to participate In a pilot stheme for sing and learn, for which we will receive a grant. The preschool received posltive feedback when Early Years vislted to observe the children's progress. The autism team has vislted the preschool to help staff, whlch has worked well. We have also had visits from OT. Physlo. and Speech and Language, and we have received a lot of posltSve feedback on how well the setting are deallng Wtth children with additlonal need5. Althou8h th15 year has presented challen8es, due to the growing number of children wlth special needs and more children attendin& our dedlcated team has successfully supported the children throu8h their time at preschool and starting school. Staff have supported children and families who are unable to communicate In English and where children have learnln8 or developmental delays. Peterborough Early Years Team and the school have complimented the preschool on 8etting the right support In place before children start school. which ha5 a si8nificant impact on the child's transition Into school Ilfe. The managerfs ongoin8 SENCO Level 3 trainin8 will help her to galn MO knowledgq and confldence In supportlng children and families to access the help they need. We are contlnuing to use Tapestrf and every child has a personal onllne learnin8 journey which records photos, observations, and comments, which will build a record of the chlld's experiences during their tlme wlth us. This also helps us to clearly see the children's development. and parents can participate In the children's leamln& sharing comments, photos. and videos from home. Tapestry has streamlined some of our work, allowing us to spend more quallty tlme wlth the children. We are slowly Introduclng rnore parents, involvernent and pr&school Is encoura8lng parents to Joln different sesslons, for example Stsy and pla where parents are invited to spend time with their children at pre-sch<)ol and share their experien05. We were also able to inwte parents to Motherfs and Fatherfs Day. We have finished the year with a lovely graduation for the school leavers. We hold parents, con5ultatlon days over the phone and in the settin8. We have had visits this year from the police. zoo lab, road safety and the children seemed to really enjoy this. We took the chihgren out for walks and visited the Maltings to sSn8 son8S to the elderly at Easter. We continue to work closely with the school's reception class teacher whlch helps the children to settle easier when transitioning into reception class. and a150 provides families of children with special need5 the opportunity to share Information to help the school to prepare. Ear Years have fed back that they are very impressed with the setting. It has been rewarding for the team to receive acknowledgement lor their hard work and to know that they are making a difference to the community.
West Town Preschool Playgroup Trustee Annual Report For the year ended 31" July 2023 Reserves pollcy Reserves act as a cushion for anyloss of income and unforeseen sltuations. Throughout the year the balance5 remained over the reserve5 level. currently set at £123,068. Reserves are calculated using the amounts needed to settle any redundancy payment5 in case of an unplanned closure, plus £100,0 has been set aside to help towards the cost of new premises if these are needed. Flnanclal Revlew The Trustees are requlred to prepare financial ststements whlch glve a true and falr vlew of the flnancial p051tion of the Charlty. In preparing these financlal statements the Trustees are requlred to make Judgements and estimates that are reasonable and prudent. They are also SPOnsIble for safeguarding the assets of the Charity and takin8 reasonable steps for the prevention and detection of fraud and other irregularities. The Committee aim to apply all funds recelved to the charitable oblects. Recelpts and Payments accounts track payments In out of the bank account and there are no adjustments made at year-end. The total receipts flgures Increased by £30,458 cornpared to the previous year. Thls was a result of Increased SEND funding to support children with addltlonal need5 (from £9.653 last year to £31,812 thls yearl and increases in NEF fundln8 rates. Interest rates on the savings account have also Improved and we recelved £3.S32 interest. The total payments figure has also Increased to £179.(K)7 lan increase of £19,064 from last yearl. The maln increase can be seen In staffing costs followln8 the recruitment of two stsff on temporary appointments to support hi8her needs within the settlng and to reduce the pressure of existlng staff, but also due to the 6.6% Increase in National VIre Wage. Spending across all other areas has also Increased because of infiation. The school also Introduced a new charge for utilities with effert from September 2022 Igas. electricity. and waterl which cost an addltional £1.818 over the year. Overall, the preschool made a surplus of £40,792, leaving a final closing cash balance for the year of £285,825. Thi5 Report ha5 been approved bythe Trustees and has tn slgned on their behalf by: Si8nature: Full Name: Date: Ollcty/2.02...tr..._
WEsf TOWN PRESCHOOL Re8iStered Charity No: 1053421 RECEIPTS AND PAYMEiifs FOR THE FINANaAL PERIOD ENDING 31sfJuLY 2023 UNREsfRicfED FUNDS Year Ended 3y0712023 TOTAL FUNDS Year Ended 3110712022 RECEIPTS NEF Fundlng Other Fundln8 (Local Authority) Fees 169,752 31,812 14,301 163,949 9,914 14,502 Bank Interest 3,532 146 Other Income 81 734 Grants Fund Ralslng and Donatlons 321 96 TOTAL RECEIFrs 219,799 189,341 Wa8es inc Inland Revenue payments Tralnln8 Total Other Staff Costs 1136,9191 {1,504) (909) 1126,3171 15511 (179) Resources for Chlldren Resources for Setting Resources for Outside 16,143) (2,947) 1244} 14,9611 {3,702) 1283) Food and Drlnk Consumables Premises Fees and Subscrlptlons Admlnlstratlon Bank Charges Other Costs {1,217) (1,168) (15,6851 {9.610) (1.846) 16191 (196) {7691 {1,170} {12,3661 {7,6201 {1,2671 15161 {199) Fundraisin8 (431 TOTAL PAYMENTS 1179.007 1159.943 Net of Receipts/{Payments} Balance b/fwd 40,792 29,398 245,032 215,634 Balan c/fwd 285,824 245.032 Pap1
Registered Charity No: 1053421 srATEMENT OF ASSEfs AND UABiimES A5AT 31STJULY 2023 UNREsTricfED FUNOSASAT 3110712023 TOTAL FUNDS ASAT 3110712022 Santander Icurrentl Santander1Savlnqs) Petty Cash 111.757 I74.7 174,4 70,535 97 Total Cash Furnts 245,032 HMftC- PAYE PCC- summer 2023 NEF Fundln8 8 Za8- Photo Commlsslon L617 153 L617 153 Independ•nt Examlnatl( Tandem Payroll Zero Dry Tlme 105 293 225 105 623 ios l approve the Recelpts and Paymerrts Accourts set out on p48e l and al)Dve and confim that all relevont records and Inft>miatlon has been made aValble forthelr preparatlon. s18ned.on behall of the Trustees: Signature Iz£2&14._..k&n£dk Name Is l. No trustees reIved renumeratlon or relmtsjtsements in the pèriod abovè.
Thls independent examlners report relates to the accounts of WEST TOWN PRESCHOOL Charlty COmmi10n Re8iStered No: 1053421 Accounts are prepared for the period ended 31st July 2023 nsiblllties of trustees and Iner The charlty's trustees are responsible for the preparation of the accounts. The charTty'5 trustees considerthat an audlt is not required for thls period under sertion 144{2) of the Charities Art 2011 (the 2011 Artl and that an independent examination is needed. It Is my responslbillty to: examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Dlrections 8iven by the Charlty Commlsslon under sectlon 14515llb) ofthe 2011 Att; to state whether partlcular matters halp come to my attentlon. sls of Ind mlnerfs An examlnatlon Includes a revlew of the accountlng records kept by the charfty and a comp3rlson of the accounts presented wlth those records. It also Includes consideration of any unusual ttems or disclosures In the accounts, and seeklng explanatlons from you as trustees concernln8 any such matters. The prOdureS undertaken do not provlde all the evldence that would be requlred In an audlt and consequently no oplnSon Is glven as to whether the accounts present a 'true and falr ¥lew' and the report Is IlmFted to those matters Set out In the statement below. Inèrf ststeme In connectlon wlth my examlnatlon, no matter has come to my attentlon: (l} whlch 8lves me reasonable cause to belleve that In any material respert the requlrements: to keep accounting records In accordance wlth sertion 130 of the 2011 Act; to prepare accounts which accord with the accountlng records and comply with the accountlng requlrements of the 2011 Art have not been met; Or 12) to whlch, In my opinlon, attentlon should be drawn in order to enable a proper understandlng of the accounts to be reached. Sl8ned Date a 2/i//zJ2 7 Mark Ruffles & Co 4 Baron Court Werrington Peterborough PE4 7ZE