FOR YEAR ENDED 31"AUGUST3J23
NG FCIITHE YEAR ENDED 31"AUGU5f 2023 Anra Rert dthe Trustees emert of Assetsand Uabillties r4)tsstothe Fina181 Statements
THE YEAR ENDED 31 AUG 23 Thetru5tee5 pre5entthdr teix)rtforthe ended 31"August 2023. As135t year. the Board of Trustees are as 5isfied as can be with the perfOrnian of the Charity during the year up to 31 August 2023. Hall hire ha5 seen a 5kr44 irSe on we¥iou5 year we have seena redudion witheveniptybkywhith lsfelttod1lftbythe ajrrentc0stof1m cri%5f1 byhousehold& al Thefull name of thedwity is Laurknn Playlr¢ FlekkAssoda Date offonnatton The PrinpaI OFfKe 15 Charty Registration wmber TdeplK)ne number 8September 1972 l Beeth Road, Launton. Bicester, OX26 SAP 1053408 01869 2416 Thetrust&s atthe datethereportand accountswere approved were:. Mrs Gemma Barrett Mr Ken Batsford Mr James Harris Mr David Baett Mr Paul Lovitt Mfs Ywjnne Barrett Mrs Vi(1 P(rfrtin8 Ms Claire Finn Mr P Van Der Kerkhof All ofthe abo astrustsf¢rthe)rto 31.51 2023. The charity is gMed by a Trn5t Deed dated 8 September 1972 is registered with the tharity Commisston. No. IOS3408. Individuals are asked to put their names fowward for selection at the Annual General Meeting. Where possible new trustees are briefed by the outgoing trustee. The trustes continue to leam h<>w the committee works through attendan at the monthly nieeting The LPFA th3rity manages the vil*e recreation ground incorporating a thildren's play area, an endosed muEti use game5 area and two fTr)tball pitd& It is also re5p)nsNI e fcr the administration and running of the hall adJacentto the recreatlon grou1
a) ALTr The trustees aim is to maintslUpkeep the complex and where p)55ibletryto imFKfft and add to the faalitie& The tNstees mttt monthtyto discu&sthe th1tS affair The Launton Playing Field Association provides a so(ial meetlng place. swtirg faulities and park for the illllagers to enjoy in their leisure tim In considering these aims and objects, theTnJstees have revie1 the guidan issued by the Charity Commission in relation to publlc benefit and CSIder that the public benefft test continues to be satisfied. Our two prinupal renue streams comefrom facitsty bookings {tor the hall and field) and any contribution from the bar. vthich is wn as a separate community interest company for legal reasons. If these can be supplemented by grants and fund-raisire acti17ties so rnuch the better. Our expenditures break down into thosethat are fixed or pretty much unavcmdable-those being rates. certain utilities insuran. building rnntenan. grass-cuttiFY& playground rna1ntenan, etc. and thosethat are entirdyvartable dependi on our daily booklngs or daily use- these being a550Ciated heat, water and eledriLIty costs, deaning and pitth maintenanc& Our respon5ibilty is to ensure that are both offering and runnin8 the faciltties as optirnally as P0bIe within our means and maintainlng a finanaally viable tharitable bu5ines& As we revlew the year ending 31 August 2023. we are rthryewing our second full financial year of trading since we took back control of the bar in Aw12019. This of course is due to the pandemic interrupting each of the prelious three financial years to warying ext However, it is still evident that there is an aftermath to the pandemic a5 people's habits and lrfestyles have changed and this In tum affects their usage of these lacilitie In terms of inc4)me there has been On ¥in a stark differen in fortune5 of thet revenue streams. Hall booki haNt neNw reco[ed to the preIemiC levels and worlthwide events have also subjected us to a cost-of4iving pressure not seen fi)r many In the bweWmonth period we have seen plenty of thildren's birthday parttes and a number of thristsnin8s, but it is the evening events that we are missing compared to those previous prtyandemic yeats. The LPFA made proflts throughout the yearthat were Insted back into improvements to the faclllty. The m¢)st 5ignfficant of these was the investment ID a new oil-ftred boiler, thus addressing the increasing costs constsnt Ixeakdown repairs to the old one. To fvrther address the high water usage costs. we replaced all tsps the gentslladres toilS with automatic c105ures. These, together with the water management systems previousfy instrlled in both men's toilets, have significantly reduced those costs.
4a) PLA ALTr DED The attached financial statements show the curTart state of the finanos whith the trustees consider to be sound. The balance shown on unrestricted income fund5 arnounted to £49.562. tt is the policy of the charity to maintsin unrestrictÈd funds. which are the free reserves of the tharity. at a levd whlch provides sufficient fundsto coyer any uTEent or unexperted repairs being necessary. The accwnts sTrKA¥S a WrU5fOrtheyear of £15,85712022: £15,533). The total restrirted and unrestricted reseThE5 at the year end stands at £52,701 of which £3,139 is restrlcted. The trustees ha rfng fenced monie5 in relation to the Multi Use Games Area and the Children's Hay Area-this latter item bel shown 35the Re5trtcted Fund. The balan on Restricted Funds is set aslde to coverfuture repair and maintenaTKe costs for the thildr'S Play Area. pi We recognise that there are potsntial longer-tenn savtnestofleld maintenance costs through the acquisition of our own mathirw and this is som£thing we intend looknng into. As well as the change in electriclty supplierwe are *0 lookir¥ at the potential savings that mitht be made usirg solar panels. We engaged wtth EWR thrwghout the yearto seek contilltOry help in irnproving the lane and parking areas. They commttted to look at this yet wgve nothing since then. This needs follow-up before they move on to projects further down the line. significant 2024 marks the %)th aM1verS olthe openIa of the dubhouse. We plan to mark this with a series of free or heavi (kscounted monthly events forthe community whKh we hope ¥e supported by the communtty throughout the sfar. We also hope that the Euros football toumament in June/July is successful l)oth on and (sff the pitch. and we will con5Fder how best to maximise that opp)rtunlty to our benefft. e. ourobjedi¥es will ith beFM)Ssiblethrough syiFKaTrtNYAuntsry efforts myfellow officers and members of the committee a5 indeed has been the case in all prthtyous years.
b) Fl ANN FOR ThE YEAR Investments are held in short to medium tenn bank or building society accounts in order to provide flebIlity and ease of acce55 whilst. atthe same time, rnaintsinir¥the purchasing power ofthe monie5 until they are required. Rl k mana Thetrustees haveexaminedthe majorstrategi4 business and operational wi5k5whiththecharty faces or mayfaee and conftrm thatsystems are in plat0 enable regular reportsto be produced, sothat the neSary steps can be taken to lessen any suth risks. The Trustee5 are reSnsIble for sepa the annual rewt and the finanaal statements in accordance wtth appllcable law and United Kingdom GenerallyAccepted Ac(xJuntlng Prartice. Law applicableto charitles in Eland and WalesrequlrestheTwstees to preparefinancial statemer for each financial year. whith give a true and fair vie4¥ of the Charitys financial activitie5 durirg the year and of its financial wsition at the end of the y. In preparing those financial Statements. the Trustees are required to: o selertsuitableactountiry (IdeS andthen applythem ccffisthnty, make judents and estimates that are reasonable and prndent; o stste wlther applicable accourt&ry standards and statements of reu)mmended [KactI have been followed. subjert to any material depathres (sdoSed and explained in the finanaal epare thefinancial statements on a going corKem basis Unl it is inappropriate to presume that the Charwty will contlnue in operation. The Trustees are restxytsible for kee accountiro remrds vthich disdose with reasonable accuracy at any time the financial position of the Charity and whith enable them to ascertain the financial position of the tharity and enable them to ensure that the finan(ial 5t*emeDts cgrnply with the Charlties Act 2011. They are also responslble for safeguarding the assets of the Charity and hence for takln8 reasonaNe steps forthe prevention and detection of fraud and other irregularities. In attordan with the constltthn of the tharlty, a rlUtIOn will be put to the members at the forthcoming annual general meeting to re-appolnt Accountancy as aCC(ntants for the coming year. On behalfotthetntstees Mrs G B•TTett Treasurer
ToThl Totrl Furrt15 Fund5 20Z3 JlP4 27,994 40.259 Wages. salaries and iyther staff c(&sts Rent, res and power costs Repairs & rew31S of property & equisxnent Telephone, fa4 5Lionery & othwofficecosts 3d Accountsnc¥, legal & other professional fts 3e 3b. 4.145 4,145 10,296 7,855 6,258 316 2,555 771 771 12.137 12,137 24,725 Net R{paYMe11IQrth21ry 15A57 15A57 IS33 Net m¢>vement in fvnds 15,857 IS57 15,533 Totsl funds broughtforward 33,705 3,139 36,844 21,310 Totslfubth carrfedloThYard 49 1139 51701 36 The note5 on pages 6t0 8fwrn partof theseaccount&
TEM AND UABIL ASAT31-AU¢XlSfzJ23 FIX Premlses 200.(KX) 2(Kl,( FixtureslFittings 27,995 227,995 2W813 Tradedebtor5 757 1.415 Other Debtors Prepayments Banvbuilding balanos Cash in hand 1.0 22.599 18,676 Totsl (wffentassets 24, 2l168 Total assets 243519 233,435 Trade cre(Ktors Deposits held Ac(alS Total current Il•blliles Total assets less liabllfties £ 251701 £ 239,981
ATEMErir ETSAND UABILMES ASAT 31- AIJGusf2023 Capftal rese 21KJ,000 Balance at start of year {Deficit)/Surplusfortheyw. 33,705 21,309 15,857 15,533 49,562 36,842 Balance at start of v $rps/{DefiLjl1fOrtheYear 3,139 3,139 3,139 252,701 239,981 Mr D Baffett-Trustee The notes on pages 6 to 8fomi partof theSeaccort&
THEF ATEME FOR THE YEAR ENI)ED 31-AUGusf 2023 The finanaal statements are prepared under the historlcal cost conventlon as modrfied by the rewaluation of investment assets and are In accordance wlth applicable a¢countlng stsndards and the Ststement of Recommended Practice ISORP) °Accountine and Reporting by arItIe issued ITr Marth 2005. (b) Income Income of all kinds Is accourrted for when received. No permanent endowments have been received in the period. Ic) Expenditure Is Induded on a paid basis and has been dassKled under headings that Income Hall hire Match f RerTt received Grants TablÈtennisfee Miscellaneous IIW7 2.1(X) 11,847 2.1(M) 15.677 2,100 20,110 14.046 14,046 1372 27.993 27.993 40,259 d and admin la}Wayg salaries & otherslaff msts aeanerfs w
LAuNfoN PLAYING F ATE EPITS FOR THE YEAR ENDED 31"AUGusf3023 (b) RWL rates and pwwcwts Rate5 Light & heat 3,057 7.239 l.Q55 4,145 4,145 10.296 Repairs & maintenan 7,855 7,855 Postage & stationery Other insurance costs Ol¢e and softwarec(* Telephone Sundryexpertses 387 3,138 912 821 LO(hJ 1,062 424 L(62 424 L(69 1555 Z555 6,258 Accountancy Legal fees 771 771 316 771 771 316
ON THEH FOR TIIE Gafns & LPFA geral fund Multi use gamesarea 27.994 12.137 15.857 27.994 12,137 15,857