Ryedale Youth Theatre
Charity Registration Number 1053362
Trustees’ Annual Report & Financial Statements for the year ended
30[th] June 2023
Charity Name Ryedale Youth Theatre
Registered Charity Number 1053362 Charity’s Principal Address 14 Pippin Road, Malton North Yorkshire YO17 7YT. Bankers: Barclays Bank PLC 23 Yorkersgate Malton YO17 0AW
Names of the charity trustees who manage the charity
Trustee name Office Barbara Wood Chairman Barbara Murray Secretary Helen Piercy Treasurer Teri Aldous Advertising Secretary Lisa Rich resigned 2 February 2023 Helen Robinson Kerry Myers Jane Gledhill
Structure, governance and management
Type of governing document
How is the charity constituted Trustee selection method
Deed of Trust dated 1[st] February 1996 Unincorporated Association Trustees are appointed or re-appointed annually at the Annual General Meeting
Additional governance issues
There is a child protection policy in place. Criminal records
checks (DBS) are carried out prior to the commencement of the production activities.
Ryedale Youth Theatre is a member of North Yorkshire Youth which provides helpful advice and funding opportunities.
All trustees give their time voluntary and receive no remuneration or other benefits.
Objectives and Activities
Summary of the objects of the charity set out in its governing document:
The trustees shall hold the trust fund and its income upon trust to apply them for the following objects in Ryedale: To advance the education of the public in the arts and in particular in the art of drama
Summary of the main activities undertaken for the public benefit in relation to these objects:
This year 49 young people took part in the Easter production of The Addams Family which was performed at the Milton Rooms, Malton from 5[th] – 8[th] April. There were 6 performances attended by the public from Ryedale and the surrounding area.
The charity is dependent on fundraising throughout the year to help towards the cost of running its annual Easter production. Funds are also accrued from ticket sales, advertisers, friends and members’ subscriptions. We rely on a vast amount of voluntary help.
In 2016 we were honoured to receive the Queen’s Award for Voluntary Service, the highest award given to local groups across the UK to recognise outstanding work in the communities and is the equivalent to an MBE.
In April 2020 we were delighted to be recognised once again, as deserving the Duke of York's Community Initiative Award for our work in the community. Brief statement of the charity's policy on reserves: We aim to hold at least £8,000 and no more that £30,000 in reserves at the year end. This is to enable us to make a start on our next production, ie obtain a licence, before we have received any income from other sources. Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees. Signature: Full Name: Barbara Wood Position. Chairman Date: /6. 02 2(yX+
RECEIPTS & PAYMENTS ACCOUNTS SUMMARY
| For year ended | 30 June 2023 | 30 June 2022 |
|---|---|---|
| Unrestricted | ||
| RECEIPTS | £ | £ |
| Ads | 2,000 | 2,520 |
| Donations | 2,435 | 215 |
| Fundraising | 1,370 | 3,091 |
| Ices | 1,702 | 171 |
| Membership | 3,230 |
3,060 |
| Misc | 36 | 590 |
| Friends | 500 | 605 |
| Programmes FOH | 958 | 2,841 |
| Raffle | 663 |
0 |
| Tickets |
11,756 |
17,503 |
| T-shirts | 508 |
1,170 |
| Interest | 28 |
0 |
| Restricted | 0 | 0 |
| £25,186 |
£31,766 |
Unrestricted PAYMENTS
| Unrestricted PAYMENTS |
||
|---|---|---|
| £ | £ | |
| Admin | 588 | 659 |
| Costumes |
1,096 | 1,143 |
| Ices/Sweets | 611 | 292 |
| Insurance | 302 | 97 |
| Licences | 3,118 | 3,561 |
| Lighting | 2,830 | 1,450 |
| Misc | 0 | 457 |
| Music | 6,476 | 234 |
| Printing | 1,817 | 2,271 |
| Props | 0 | 303 |
| Publicity | 767 | 167 |
| Rehearsals | 2,170 | 3,664 |
| Room Hire | 3,713 | 3,514 |
| Scenery | 2,418 | 2,957 |
| Sound | 2,309 | 2,489 |
| T-shirts | 707 | 1,683 |
| Website | 180 | 174 |
| Restricted | 0 | 0 |
| £29,102 | £25,115 | |
| Surplus or (Deficit) | ||
| for this period |
(£3,916) |
Ryedale Youth Theatre STATEMENT OF ASSETS & LIABILITIES As at June 2023 As at June 2022 FIXED ASSETS DEBTORS CASH AT BANK Resèrve A0Unt DepositAccount 6,609 6,582 Current Account 18,031 21,974 Petty Cash 28,556 CREDITORS NET CURRENT ASSETS 24,640 26,556 RESTRICTED FUNDS UNRESTRICTED FUNDS 28.558 21,905 Surplus (Deficit) for year (3,916> 6.651 The financial ststements were approved by the trustees on and signed on their behalf by . Date. /{: 02.
Ryedale Youth Theatre
Independent examiner’s report on the accounts
Report to the trustees of Ryedale Youth Theatre On accounts for the year ended 30[th] June 2023
Respective responsibilities of trustees and examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charity’s Act 2011 (the 2011 Act) and that an independent examination is needed
It is my responsibility to:
-
examine the accounts (under section 145 of the Act)
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act) and
-
to state whether particular matters have come to my attention
Basis of Independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the reporting limited to those matters set out in the next statement.
Independent examiner's statement: In the course of my examination, no matter has come to my attention l. which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which in accord with the accounting records and compty with the accounting requirements of the 2011 Act; have not met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed. Name: Luke S Fenton Relevant prof essional qualif ication(s) or body (if any) ACCA Address: The Old Rectory Kirby Underdale York Y041 IQY