## **West Thorpe Pre School – Committee Agenda** **AGM Meeting to be held on** 7[th] October 2024 Attendees: Helen (Secretary), Charlotte (Site Manager), Vicky (Deputy) Chris Chittock (Treasurer) Nicola Cook, Rebecca Wilsher, Camilla Hill-Maturana, Abby Garcia, Apologies – Claire Martin, Melissa (Chair) Emailed to Claire Gorwood to be stored in committee – gorwood@btinternet.com ## **Agenda Items** - **1** Welcome to new parents - **2** Overview of AGM for committee led Pre Schools - **3** Approval of previous minutes & Treasurers report - **4** Managers’ Report & Review of Policies and Procedures. - **5** Fundraising – plan for the year - **6** Next meeting date. ## **Notes** - Claire Treasurers report read by Charlotte- Report included to Claire in email of AGM Mtgs - Key Points - Numbers low - First Aid Training Completed - Woodthorpe - Rent increase. - Discussed requesting Wednesday from the church. - **Action:** Discussed Charlotte attending church committee meetings - Charlotte to arrange meeting with church administration. - Can we have a banner outside? - Charlotte staffing update – key points - Mat Leave returner in the term - Numerous on NVQ training programmes - First Aider training plan discussed and in place. - Charlotte gave an overview of the groups in the pre school. - Staff sickness was discussed - Policy review required. - **Action -** Policies are needing a reviewing/agreeing and training out. - CIO – continue to look into – Helen and Claire – contact local pre schools who have already changed for advice - Claire has done cost comparisons across various regularly used items – happy we are getting the best prices - Feedback asked from the parents. - Lovely feedback given by parents of the services supplied by the Pre School. - Advertising discussed. - Asked for parenting support around communications. - Woodthorpe local news - Dringhouses - Tesco - Mumbler - All other schools – could we send an advertisement out. Page212 WEST THORPE PRE-SCHOOL STATEMENT OF ACCOUNTS For the year ended 31 August 2024 Charity Number 1053289 West Thorpe Pre School Statement of cash resources at at 31st August 2024 Receipts Fees Funding Donations and fundraising Bank interest Grants consumables donations sale of uniform other sundry income 2024 2023 23766 87462 1926 582 750 14318 83849 1518 301 500 1203 174 3421 561 Total incoming receipts 118,472 101,872 Payments Rent Salaries and payroll costs staff trainin8 Snack cleanin8 Insurance and registration fees Costs of fundraising Play materials equipment and toys Advertising Outings and visits Stationery Uniform Phone and internet 17772 91014 565 446 144 1322 31 1907 15892 79877 150 288 189 1295 1311 120 862 332 688 348 380 240 303 Gifts staff and children 430 346 repairs and maintenance audit fee sundry expenses 20 144 50 14 15 Total reciepts 115,925 100,570 surplus/defecit for year 2,547 1,302 West Thorpe Pre School Statement of cash resources at at 31st August 2024 2024 2023 Balance as at 31st August 2023 46182 44880 Surplus defecit for year 2547 1302 Balance as at August 2024 48789 46182 Represented by Unrestricted funds floats current accounts deposit account petty cash 50 72 48548 119 50 1201 44766 165 Restricted fund Deposit account Re ort b the inde endent examiner to the members of West Thor re school This is to confirm that I have examined the receipts and payment accounts for the year ended 31st August 2024. together with the Statement of Cash Resources in accordance with the Instructions given to me I confirm that these have been prepared from, and are in accordance with the underlying book books and records Signed Month 2024 Accountant CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sf On accounts for the year ended Charity no (if any) IDg8i8'1 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended gi o g I c L4- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparaiion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other thafvthat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statsment I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets if they do not apply. Signed: Date: Name: Relevant professional qualification(s) or body (if any): '8ooL ILeep en . Address: VOLLL, YOZLP ZQY IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of f fftotLCG P(LÉ Gl*Jf) On accounts for the year ended Charity no (if any) IDg8i8'1 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended .gi o g 2 C Lltr Responsibilities and As the charity trustees of the Trust, you are responsible for the preparaiion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Comrnission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (ether thaFtrthat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: TLry) C TcL<-LL Relevant professional qualification(s) or body (if any): '600)L Leep èn . Address: L4U Ci l)")"fi-K)£ pg_ , Wo&￿, WOZW Zfl IER October 2018