High Wycombe District Scout Council 

## **Trustees Annual Report for the year ended 31[st] March 2024** 

## **Charity registration number: 1053232** 

## **Objectives and Activities** 

The High Wycombe District Scout Council co-ordinates the activities of all Scout Groups within the High Wycombe area as laid down in the Policy, Organisation and Rules of the Scout Association. It is responsible for the running of the District Explorer Section. The Council manages the District Headquarters building in Keep Hill Road, High Wycombe. 

Income derives from an annual levy on all young members of the constituent Scout Groups and from fees from the hire of the District Headquarters building. 

The High Wycombe Scout Council is currently combined with Marlow Scout Council for management purposes which is through a committee, including Trustees, which meets 4 times a year. The finances of the 2 Districts are not combined. 

## **Achievements and Performance** 

The High Wycombe Scout District continues to be active and the numbers of participating youngsters increasing. 

## **Financial Review** 

The Finances are sound with reserves gradually increasing. The Reserves are in excess of the Scout Association requirements. 

The accounts are drawn up on a receipts and payments basis. 

The Council banks with HSBC and Metro Bank with a small investment with the Scout Associations short term investment scheme. 

## **Designated Funds** 

There are no designated funds 

## **Trustees** 

Ron Cooper Chairman Steven Crawshaw Treasurer Michael Newman District Explorer Scout Leader Paul Cleaver District Commissioner 

The Trustees are elected at the Annual General Meeting 

## **Contact details** 

The Charity may be contacted at 9 The Briars, High Wycombe, Bucks HP11 1ED 



## ~~TF~~ High Wycombe District Scout Council **STATEMENT OF FINANCIAL ACTIVITIES** ~~eee~~ Year Ended 31st March 2024 

||||**2023-24**|**2023-24**||**2022-3**|
|---|---|---|---|---|---|---|
||||||||
|Note||General|Property|Marquees|Total|DistrictTotal|
|||£|£|£|£|£|
|**INCOME**|||||||
|**MEMBERSHIP FEES**|||||||
|Collected from Groups 2023 (after 1/4/23)||21,018.50|0.00|0.00|21,018.50|12,650.50|
|Collected from Groups 2024||27,324.00|0.00|0.00|27,324.00|34,061.50|
|Remitted to County and National HQ||-42,552.00|0.00|0.00|-42,552.00|-37,804.00|
|District Membership Fees||5,790.50|0.00|0.00|5,790.50|8,908.00|
|**OTHER INCOME**|||||||
|Building Hire Income (JWSC)||0.00|3,072.00|0.00|3,072.00|3,931.00|
|Marquee Hire||0.00|0.00|505.00|505.00|300.00|
|Donations||0.00|0.00|0.00|0.00|0.00|
|St George's Day collection||0.00|0.00|0.00|0.00|379.40|
|Account interest||2.50|0.00|0.00|2.50|4.44|
|Sands Project|1|0.00|0.00|0.00|0.00|0.00|
|District Income|5|7,796.94|0.00|0.00|7,796.94|2,922.32|
|Section Income||0.00|0.00|0.00|0.00|1055.00|
|Jamboree|4|6,445.00|0.00|0.00|6,445.00|8,055.00|
|Explorers||14,622.23|0.00|0.00|14,622.23|0.00|
|Misc||258.94|0.00|0.00|258.94|0.00|
|Sub Total Other Income||29,125.61|3,072.00|505.00|32,702.61|16,647.16|
|**TOTAL INCOME**||34,916.11|3,072.00|505.00|38,493.11|25,555.16|
|**EXPENDITURE**|||||||
|Membership Fees|||||||
|JWSC maintenance|2|0.00|5,893.03|0.00|5,893.03|8,508.63|
|Sands Maintenance||0.00|0.00|0.00|0.00|0.00|
|Sands Project|3|0.00|0.00|0.00|0.00|0.00|
|Marquee expenses||0.00|0.00|398.00|398.00|0.00|
|District expenses||13,095.70|0.00|0.00|13,095.70|12,014.04|
|Section expenses||0.00|0.00|0.00|0.00|1,895.78|
|Administration||0.00|0.00|0.00|0.00|0.00|
|St George's Day costs||0.00|0.00|0.00|0.00|917.00|
|Jamboree|4|3,180.00|0.00|0.00|3,180.00|18,940.01|
|Explorers||7,075.19|0.00|0.00|7,075.19|0.00|
|Misc||258.94|0.00|0.00|258.94|548.39|
|Loan Interest||0.00|0.00|0.00|0.00|0.00|
|Loan Repayment|1|0.00|0.00|0.00|0.00|0.00|
|**TOTAL EXPENDITURE**||23,609.83|5,893.03|398.00|29,900.86|42,823.85|
||||||||
|**EXCESS / (DEFICIT) OF**|||||||
|**INCOME OVER**|||||||
|**EXPENDITURE**||11,306.28|-2,821.03|107.00|8,592.25|-17,268.69|



|High Wycombe District Scout Council|||||
|---|---|---|---|---|
|**Balance Sheet**|||||
|AS AT:|**31st March 2024**|**31st March 2024**||**31st March 2023**|
||General|||District Total|
|**Bank Accounts and Cash Balances**|£|||£|
|Cash||0.00||0.00|
|Scout Association Investment (closed)||0.00||526.36|
|Metro Bank Account|44,355.68|||29,930.76|
|HSBC Bank Account (closed)||0.00||5,306.31|
|Total Bank Accounts and Short Term Balances|**44,355.68**|||35,763.43|
|**Liabilities**|||||
|Sands Repayment Loan - 4|||||
|payments over 3 years<br>1||0.00||0.00|
|**Funds brought forward**|44,355.68|||35,763.43|
|**Represented by**|||||
|Total Funds Brought forward|35,763.43|||53,032.12|
|Current Year Excess/(Deficit)|8,592.25|||-17,268.69|
|Loan Movement in year||0.00||0.00|
|Total Funds Carried Forward|**44,355.68**|||35,763.43|
|**High Wycombe District Scout Council**|||0.00||
|**Notes to the accounts**|||||



1   Loan A loan from Bucks Scouts of £12,000 was secured in February 2019 to fund part of the Sands demolition. The balance is repayable in four £3,000 installments - September 2019, May 2020, May 2021 & May 2022. The loan was settled early with two payments of £3,000 paid in May 2021. 

2   JWSC maintenance covered remaining fencing, tree pruning & boiler repairs 

3   Sands HQ was demolished and site cleared in February 2019 

- 4   Jamboree and European Adventure 

£ 

EuroJam fund 0.00 World Jamboree payment 0.00 



**0.00** 

5  Bucks County Council Covid Grants given due to loss of use of JWSC premises 


**----- Start of picture text -----**<br>
Adjustment following outstanding capitation receipts & payments<br>Collected from Groups (after 1/4/23) 21,018.50<br>Remitted to County and National HQ (after 1/4/23) -42,552.00<br>22,822.18<br>NON-MONETARY ASSETS:<br>John Wood Scout Centre, Keep Hill Road<br>Property acquired for £3,000<br>Refurbishment costs £30,969<br>Insured value £290,000<br>The above statement of assets and accompanying receipts and payments account and notes were approved<br>by the Executive Committee (Trustees) on                                   2024 and signed on its behalf by:<br>RON COOPER STEVE CRAWSHAW<br>Chairman Treasurer<br>**----- End of picture text -----**<br>



## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HIGH WYCOMBE DISTRICT SCOUT COUNCIL** 

I report on the Accounts of the District for the year ended 31 March 2023. 

## **Respective responsibilities of Executive Committee (Trustees) and Examiner** 

As the charity's trustees you are responsible for the preparation of the accounts:  you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply.  It is my responsibility to state, on the basis of procedures 

## **Basis of Examiner's Report** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

1.  Which gives me reasonable cause to believe that in any material respect the requirements 

   - to keep accounting records in accordance with section 41 of the Act and 

   - ***** to prepare accounts which accord with the accounting records ***** to comply with the accounting records of the Act 

have not been met, or 

2.  to which, in my opinion, attention should be drawn order to enable a proper understanding of the accounts to be reached. 

3.  Which gives me reasonable cause to believe that in any material respect the accounting rules of the District's constitution have not been met. 

## **PHILIP RACKSTRAW Chartered Certified Accountant** 

Dashwoods Accountants Limited 31 Dashwood Avenue High Wycombe Bucks HP12 3DZ 

**Dated:** 



combe District Scout Council
STATEMENT OF FINANCIAL ACTIVITIES
Year Ended 31st March 2024
Scouts
High Wycomtx &
2022-3
2023-24
stnct Total
Note
General
Pro
ert
Mar
uees
Total
INC
MEMBERSHIP FEES
Collected from Groups 2023 (after 114123)
Collected from Groups 2024
Remitted to County and National HQ
12,650 50
34,06150
-37.804.00
21,018.50
27,324.00
42,552.00
0.00
0.00
0.00
0.00
0.00
0.00
21,018 50
27,324.00
42,552.00
0.00
5 790.50
8,908.00
Distnct Membership Fees
5 790.50
0.00
OTHER INCOME
Building Hire Income (JWSC)
Marquee Hire
Donations
St George's Day collection
Account inter8St
Sands Project
District Income
Section Income
Jamboree
Explorers
Misc
Sub Total Other Income
3,072.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,072.00
0.00
505.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
505.00
3,072.00
505.00
0.00
0.00
2,50
0.00
7,796.94
0.00
6,445.00
14,622.23
258.94
32,702.61
3,931.00
300.00
0.00
379.40
0.00
0.00
0.00
000
2.50
0.00
7,796.94
0.00
6,445.00
14,622.23
258.94
29,125.61
0.00
2,922.32
1055.00
8,055.00
0.00
0.00
16,647.16
25,555.16
TAL INCOME
34,916.11
3,072.00
505.00
38,493.11
EXPENDITURE
Membership Fees
JWSC maintenance
Sands Maintenance
Sands Project
Marquee expenses
Distnct expenses
Section expenses
Administration
St George's Day costs
Jamboree
Explorers
Misc
Loan Interest
Loan Repayment
TOTAL EXPENDITURE
5,893.03
0.00
0.00
398.00
13,095.70
0.00
0.00
0.00
3,180.00
7,075.19
258.94
0.00
0.00
29,900.86
8,508.63
0.00
0.00
0.00
12,014.04
1,895.78
0.00
917.00
18,940.01
0.00
548.39
0.00
0.00
42,823.85
0.00
0.00
0.00
0.00
13,095.70
0.00
0.00
0.00
3,180.00
7,075.19
258.94
0.00
0.00
23.609.83
5,893.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5,893.03
0.00
0.00
0.00
398.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
398.00
EXCESS I
DEFICIT
INCOME OVER
EXPENDITURE
OF
-17,268.69
11,306.28
-2,821.03
107.00
8,592.25
ombe District Scout Council
Balance Sheet
31st March 2023
AS AT:
31st March 2024
General
District Total
Bank Accounts and Cash Balances
0.00
526.36
29,930.76
5,306.31
Cash
Scout Association Investment (closed)
Metro Bank Account
HSBC Bank Account (closed)
0.00
0.00
44,355.68
0.00
Total Bank Accounts and Short Temi Balances
44,355.68
35,763.43
Llabllltles
Sands Repayment Loan - 4
payments over 3 vears
Funds brou
ht forward
0.00
35,763.43
0.00
44,355.68
Represented by
Total Funds Brought forward
Current Year Excess/(Deficit)
Loan Movement In year
Total Funds Camed Forward
35,763.43
8,592.25
0.00
44,355.68
53,032.12
-17,268.69
000
35,763 43
h W combe Dlstrlct Scout Council
es to the accoun
0.00
No
1 Loan
A loan from Bucks Scouts of £12,000 was secured in February 2019 to fund part of the Sands demolition, The
balance is repayable In four £3,000 Installments - September 2019, May 2020, May 2021 & May 2022. The loan
was settled early with two payments of £3,000 paid in May 2021.
2 JWSC rnaintenance covered remaining fenclng, tree pruning & boiler repairs
3 Sands HQ was demolished and site cleared in February 2019
4 Jamboree and European Adventure
Eur￿arn fund
World Jamboree payment
0.00
000

0.00
5 Bucks County Council Cowd Grants given due to loss of use of JWSC premises
Ad
ustment followln
utstandln
Collected from Groups (after 11￿23)
Remitted to County and National HQ (after 114123)
Itatlon recel ts &
ents
21,018.50
22,822.18
NON-MONETARY ASSETS:
John Wood Scout Centre. Keep Hlll Road
Property acqulred for
Refurbishment costs
£3,000
£30,969
Insured value
£290,000
The above statement of assets and accompanylng recelpts and payments account and notes were approved
by the Executlve Committee (Trustees) on IISF t4Joioa>e/2024 and slgned on Its behalf by:
RON COOPER
Chalrman
STEVE CRAWSHAW
Treasurer
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
HIGH WYCOMBE DISTRICT SCOUT COUNCIL
I report on the Accounts of the District for the year ended 31 March 2023.
Respectlve responslbllltles of Executlve Commlttee (Trustees) and Examlner
As the charitys trustees you are responsible for the preparation of the accounts: you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act)
does not apply. It is my responsibility to state, on the basis of procedures
Basls of Examlnerfs Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounling records
kept by the charity and a comparison of the accounts presented with those records.
Independent Examlnerfs Statement
In connection with my examination. no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 41 of the Act and
to prepare accounts which accord with the accounting records
to comply with Ihe accounting records of the Act
have not been met. or
2 to which, In my opinion, attention should be drawn order to enable a proper understanding of the
accounts to be reached.
3. Which gives me reasonable cause to believe that in any material respect the accounting rules of the
District's constitution
av
not been met.
PHIUP RACKSTRAW
Chartered Certlfied Accountant
Dashwoods Accountants Limited
310ashwood Avenue
High Wycombe
Bucks HP12 3DZ
Dated:
51iiliY