High Wycombe District Scout Council
Trustees Annual Report for the year ended 31[st] March 2021
Charity registration number: 1053232
Objectives and Activities
The High Wycombe District Scout Council co-ordinates the activities of all Scout Groups within the High Wycombe area as laid down in the Policy, Organisation and Rules of the Scout Association. It is responsible for the running of the District Explorer Section. The Council manages the District Headquarters building in Keep Hill Road, High Wycombe.
Income derives from an annual levy on all young members of the constituent Scout Groups and from fees from the hire of the District Headquarters building.
The High Wycombe District Scout Council is currently combined with Marlow Scout Council for management purposes which is through a committee, including Trustees, which meets 4 times a year. The finances of the 2 Districts are not combined.
Achievements and Performance
The High Wycombe Scout District continues to be active and the numbers of participating youngsters increasing.
Financial Review
The Finances are sound with reserves gradually increasing. The Reserves are in excess of the Scout Association requirements.
The accounts are drawn up on a receipts and payments basis.
The Council banks with HSBC with a small investment with the Scout Associations short term investment scheme.
Designated Funds
There are no designated funds
Trustees
Ron Cooper Chairman Steven Crawshaw Treasurer Michael Newman District Explorer Scout Leader Cllr Wendy Mallen Local Council representative
The Trustees are elected at the Annual General Meeting
Contact details
The Charity may be contacted at 9 The Briars, High Wycombe, Bucks HP11 1ED
High Wycombe District Scout Council STATEMENT OF FINANCIAL ACTIVITIES
Year Ended 31st March 2021
| 2020-21 | 2020-21 | 2019-20 | |||||
|---|---|---|---|---|---|---|---|
| Note | General | Property | Marquees | Total | DistrictTotal | ||
| £ | £ | £ | £ | £ | |||
| INCOME | |||||||
| MEMBERSHIP FEES | |||||||
| Collected from Groups 2020 (after 1/4/20) | 20,117.00 | 0.00 | 0.00 | 20,117.00 | 5,722.50 | ||
| Collected from Groups 2021 | 17,628.00 | 0.00 | 0.00 | 17,628.00 | 25,764.00 | ||
| Remitted to County and National HQ | -36,984.00 | 0.00 | 0.00 | -36,984.00 | -33,440.00 | ||
| District Membership Fees | 761.00 | 0.00 | 0.00 | 761.00 | -1,953.50 | ||
| OTHER INCOME | |||||||
| Building Hire Income (JWSC) | 0.00 | 2,625.40 | 0.00 | 2,625.40 | 3,161.00 | ||
| Marquee Hire | 0.00 | 0.00 | 0.00 | 0.00 | 450.00 | ||
| Donations | 0.00 | 0.00 | 0.00 | 0.00 | 2,530.60 | ||
| St George's Day collection | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Account interest | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Sands Project | 1 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| District Income | 5 | 21,674.53 | 0.00 | 0.00 | 21,674.53 | 90.00 | |
| Section Income | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Jamboree | 4 | 2,820.00 | 0.00 | 0.00 | 2,820.00 | 4,264.00 | |
| Misc | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Sub Total Other Income | 24,494.53 | 2,625.40 | 0.00 | 27,119.93 | 10,495.60 | ||
| TOTAL INCOME | 25,255.53 | 2,625.40 | 0.00 | 27,880.93 | 8,542.10 | ||
| EXPENDITURE | |||||||
| Membership Fees | |||||||
| JWSC maintenance | 2 | 0.00 | 11,082.55 | 0.00 | 11,082.55 | 3,618.09 | |
| Sands Maintenance | 0.00 | 0.00 | 0.00 | 0.00 | 50.00 | ||
| Sands Project | 3 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| Marquee expenses | 0.00 | 0.00 | 333.26 | 333.26 | 330.11 | ||
| District expenses | 931.28 | 0.00 | 0.00 | 931.28 | 386.99 | ||
| Section expenses | 500.00 | 0.00 | 0.00 | 500.00 | 1,079.49 | ||
| Administration | 8.00 | 0.00 | 0.00 | 8.00 | 86.00 | ||
| St George's Day costs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Jamboree | 4 | 2,667.94 | 0.00 | 0.00 | 2,667.94 | 5,340.00 | |
| Misc | 0.00 | 0.00 | 0.00 | 0.00 | 101.00 | ||
| Loan Interest | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Loan Repayment | 1 | 0.00 | 3,000.00 | 0.00 | 3,000.00 | 3,000.00 | |
| TOTAL EXPENDITURE | 4,107.22 | 14,082.55 | 333.26 | 18,523.03 | 13,991.68 | ||
| EXCESS / (DEFICIT) OF | |||||||
| INCOME OVER | |||||||
| EXPENDITURE | 21,148.31 | -11,457.15 | -333.26 | 9,357.90 | -5,449.58 |
| High Wycombe District Scout Council Balance Sheet AS AT: Bank Accounts and Cash Balances Cash Scout Association Short Term Investment Bank Accounts Total Bank Accounts and Short Term Balances Liabilities Sands Repayment Loan - 4 payments over 3 years 1 Funds brought forward Represented by Total Funds Brought forward Current Year Excess/(Deficit) Loan Movement in year Total Funds Carried Forward |
General £ 0.00 510.23 44,093.69 44,603.92 6,000.00 38,603.92 35,246.02 9,357.90 0.00 44,603.92 31st March 2021 |
3 | 1st March 2020 | |
|---|---|---|---|---|
| District Total | ||||
| £ 0.00 510.23 34,735.79 |
||||
| 35,246.02 9,000.00 |
||||
| 26,246.02 40,695.60 -5,449.58 0.00 |
||||
| 35,246.02 |
High Wycombe District Scout Council
Notes to the accounts
1 Loan A loan from Bucks Scouts of £12,000 was secured in February 2019 to fund part of the Sands demolition. The balance is repayable in four £3,000 installments - September 2019, May 2020, May 2021 & May 2022. Interest will be payable at the end of the loan period.
2 JWSC maintenance covered replacement kitchen, tiling, plumbing and replacement fencing
3 Sands HQ was demolished and site cleared in February 2019
4 Jamboree and European Adventure
£ £ EuroJam Refund from County 1,766.91 Refunds to EuroJam participants 2,667.94 Late Jamboree payment 300.00 2,066.91
- 5 Bucks County Council Covid Grants given due to loss of use of JWSC premises
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Adjustment following outstanding capitation receipts & payments
Collected from Groups 2021 (after 1/4/21) 9,635.00
Remitted to County and National HQ (after 1/4/20) -27,169.00
27,069.92
NON-MONETARY ASSETS:
John Wood Scout Centre, Keep Hill Road
Property acquired for £3,000
Refurbishment costs £30,969
Insured value £230,500
Marquee Van
Cost of purchase - replaced July 2017 £3,000
The above statement of assets and accompanying receipts and payments account and notes were approved
by the Executive Committee (Trustees) on 2021 and signed on its behalf by:
RON COOPER STEVE CRAWSHAW
Chairman Treasurer
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The above statement of assets and accompanying receipts and payments account and notes were approved by the Executive Committee (Trustees) on 2021 and signed on its behalf by:
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HIGH WYCOMBE DISTRICT SCOUT COUNCIL
I report on the Accounts of the District for the year ended 31 March 2021.
Respective responsibilities of Executive Committee (Trustees) and Examiner
As the charity's trustees you are responsible for the preparation of the accounts: you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures
Basis of Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 41 of the Act and
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* to prepare accounts which accord with the accounting records *** to comply with the accounting records of the Act
have not been met, or
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to which, in my opinion, attention should be drawn order to enable a proper understanding of the accounts to be reached.
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Which gives me reasonable cause to believe that in any material respect the accounting rules of the District's constitution have not been met.
PHILIP RACKSTRAW Chartered Certified Accountant
Dashwoods Accountants Limited 31 Dashwood Avenue High Wycombe Bucks HP12 3DZ
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