4[TH] RUNCORN SCOUT GROUP TRUSTEES ANNUAL REPORT _1[st] January 2023 – 31[st] December 2023_ ## Trustees' Annual Report **----- Start of picture text -----**
For the period
From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 4th Runcorn Scout Group
Other names the charity is known by 4th Runcorn Scout Group C.W.B.
Registered charity number (if any) 1 0 5 3 2 0 5
HQ registration number 1 0 0 2 2 8 5 6
Charity’s principal address 4TH RUNCORN SCOUT GROUP
PARK ROAD
RUNCORN
Postcode W A 7 4 P U
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 KEITH MARNELL LEAD VOLUNTEER
2 CAROL WALKER CHAIRPERSON
3 DARROLL MCCULLOCH TREASURER
4 GILL FINDLOW SECRETARY
5 CARLY HARRIS TEAM LEADER
6 MARK HARRIS TEAM LEADER
7 MATTHEW MARNELL TEAM LEADER
8 DAVID WALKER TRUSTEE
9 JOHN FRODSHAM TRUSTEE
10 WENDY FRODSHAM TRUSTEE
11 DIANE LAGARES-BALLANTINE TRUSTEE
12 GLYN HAMMONDS TRUSTEE (HQ MANAGER)
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
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Type of advisor Name Address
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## **Section B** **----- Start of picture text -----**
Structure, governance and management
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Description of the charity’s trusts 1 LT700001 (27 February 2024) Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 9 Trustees (including 1 Ex Officio Trustee, and 2 co-opted Trustees) and meets every month. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 3 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| ## **Section C** Summary of the objects of the charity set out in its governing document ## **Objectives and activities** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, 3 LT700001 (27 February 2024) empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation The activities of the Group are: to these objects The provision of the Scouting programme for 4 –14 year old members Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||In 2023, 4th Runcorn celebrated its 100th anniversary. The
members of the Group were able to celebrate our celebratory
year due to the substantial fundraising efforts of 2021-2022
which raised over £25,000. In addition to this, during 2023 we
were also priveleged to receive an incredible donation from an
anonymous benefactor of £10,000 taking our Centenary
fundraising income to over £35,000. The Grup ran 16
Centenary Events across the year, in addition to our usual
programme which started off with the Mersey Gateway Bridge
being lit up in the Centenary Colours; an absolutely incredible| 4 LT700001 (27 February 2024) sight for everyone formerly and currently involved with the Group, we received photos of the landmark from as far away as Manchester. We also held an international trip for 61 members to Paris which was thoroughly enjoyed by every member. We also held a Group camp which was the largest ever gathering of 4th Runcorn members at Tatton Park and we would like to reiterate our thanks to all the volunteers who provided activities on that weekend, many of them outside of the Group. We also celebrated the King's coronation with a joint Garden Party for the Coronation and our centenary where over 150 people attended. We have continued to have a high number of members, increasing by 2 members and all of our sections are currently full. The Group also applied to permanently change 4th Runcorn's neckerchief colours to those of the Centenary after a survey of past and current members as well as other scouters brought back a 97% response in favour which was brought into place on 1st January 2024. We continue to look for ways to improve our facilities after the significant investments of 2022 and we hope to deliver a new mezzanine level in the Garage and are hoping to invest further in equipment and facilities in 2024. The Group would like to put on record our continued thanks to everyone who helped us to have such a fantastic 2023, which will hopefully continue to inspire us in the next 100 years. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £29,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained
by successful
fundraising in preparation for the coming year
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income and fundraising activities fall short. The Group Trustee
Board considers that the group should hold a sum equivalent
to 12 months running costs, circa £15,000| ||| ||| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.G167:S169 5 LT700001 (27 February 2024) • how expenditure has supported the key objectives of the charity;[The Group Trustee Board regularly monitors the levels of ] bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; ~~SS~~ **Section F Other Optional Information** Plans for future periods (details of any The Group plans to but is not limited to: 1. continue to invest significant activities planned to achieve in equipment and experiences for the members of the Group. them) 2. explore the possibilities of another international experience for the Group's members 3. Continue to look to maintain and i H d t ## ~~SS~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) ~~a~~ KEITH ANTHONY MARNELL CAROL ANN WALKER ~~|~~ Position (eg Secretary, Chair) GROUP LEAD VOLUNTEER GROUP CHAIRPERSON ~~a~~ Date 1 5 0 5 2 4 ~~es~~ 6 LT700001 (27 February 2024) Scouts 4th Runcorn C.W.B. ANNUAL ACCOUNTS st st l January 2023~ 31 December 2023 4th RUNCORN SCOUT GROUP ANNUAL ACCOUNTS 2023 TRESURERS REPORT FOREWORD 2023 marked a historic landmark commemorating the Groups 1 Ooth year since it was formed. Additionally, 2023 saw the Coronation of King Charles 111. Meticulous planning over multiple years in consultation with our Group, friends, and families, et al during 2022 and 2023 has meant a lot of work has had to be done at a frenetic pace to ensure the facilities within our HQ were suitably modernised and funding was secured to enable the full programme of events planned in 2023 to be delivered. OPERATING SURPLUS Given everything that was undertaken in 2023 the Group Income exceeded Expenditure by £1,741.76 which has been added to the Groups Monetary Resenies, TOTAL MONETARY ASSETS AT THE END OF THE YEAR At the end of the Year the total monetary assets held by the Group was £32,861.26 the composition of which is detailed in the Groups Balance Sheet highlighted in yellow. Detailed copies of the Groups Income & Expenditure can be made available on request. DECLARATION OF THANKS I wish to give my personal thanks to all volunteers, our Group, Patrons, Grant Funding Agencies, Fund Raising Sponsors, and those providing financial assistance through donations, who ensured the programme planned during the Groups Centenary Year was successfully delivered. I would also like to extend my personal thanks to my fellow Trustees for their consideration and support to me during 2023 and to Mrs S Wood who kindly inspected our accounts at very short notice. Darroll D. Mcculloch, BA(Hons), ACMA, CGMA, Group Treasurer 4th Runcorn Scout Group Income2023 Expendlture 2023 Notes Notes Note 1 Subscriptions Note 8 Premi$0$ & Insurdnces Total Subs¢ription$ £9,640.50 £5,730.01 less Subscriptions to district, County & Scout -£4,806.00 HQ (Capitalionl £4,834.50 Nole 2 Premise8 £2,065.C Note 9 Activitses £21,820.72 Note 3 Investment Income £224.69 Note 10 Fundraising £508.80 Note 4 Activities £7.703.45 Nole11 Equlpment £1,752.95 Note 5 Fundraising £4.744.21 Note 12 Badgeg. Networking. Books & Training £1,522.16 Note 6 Grants & Donations £13,996.54 Note 7 Other In¢ome £200.14 Note 13 Administration & Miscellaneous £692.13 Totsl Income £33,768.53 Total Expgnditsr¢ £32.026.77 Operating Surplus transferred to Reserves £1,741.78 TOTAL 33.768.53 TOTAL £33,768.53 Page 1 4th Runcorn Scout Group Balance Sheetforthe Year End 2023 RESERVES ASSETS Notes Notes alan￿ Brought forward 31112122 £31,119.50 FIXED ASSETS dd.. Operating Surplus 2023 £1,741.76 from page 1 Scout HQ Campsite Kit & Equipment Trailers Canoes & Trailers £322,496.00 Based on £21,666.00 Insurable £5,542.00 Values £3,544.00 Regerve Balance carrfed forward as at 31112122 £32,861.26 Totsl Flxed Assets £353,248.00 CURRENT {MONETARYI ASSETS Balance Lloyds Treasuresrs on-line Account as at 31112123 £19,350.43 Balan￿ Uoyds Classi¢ Account as at 31112123 £1,667.31 Equals Corporate & Card Balan￿Sa$ at 31112123 £1,401.52 Goup Cash Float £400.00 roup as ance £22,819.26 Lloyds Deposit Account £10,042.00 Includes interest Total Current (Moneta ) Assets £32.861.26 Page 2 4th Runc rn Scout Gr otes to Annual A nts Janu December 202 These accounts have been prepared on a Receipts and Payments Basis which means income and expenditures are shown in terms of cash received and paid in the during the year 2023. As everyone will undoubtedly be aware 2023 marked the Coronation of King Charles III and the Groups Centenary Year. The culmination of a multi-year planning programme an extensive programme of activities was undertaken to ensure our entire Group had a wonderful experience during this landmark Commemorative year. The notes that follow is intended to outline the key items that are covered under each of the main headings within the Income and Expenditure Statement. Note I Membershlp / Subscription: the first figure shows the total subscription income from our scouters during 2023. The second amount shown is the capitation fee we must pay to District, County, and the Scout Association. The balance left is used for the needs of the Group. Note 2 Premlses: _ This is income received from other groups such as the Cestrlan Explorer Unit, Mersey Weaver District Scout Council, and others for use of the HQ, Note 3 Investment Income: this was the interest received on the Groups investment account wlth the Scout Association up to the date the Scout association closed all short-term investment accounts. It also includes the interest arising from the reinvestment in Lloyds Bank Deposit Account. Note 4 Actlvities: this is the money pald Into the group by Squlrrels, Beavers, Cubs and Scouts for camps and other yearly activities. In addition, it includes a wide range of activities to commemorate the Groups Centenary Year. Note 5 Fundraising: this is the income from the various fund-ralsing activities carried out by the group during the year. Most of the money came from a range of very successful events to help deliver the programme of events planned during the Groups centenary celebrations in 2023. Note 6 Grants/Donations: Comprises a range of grants and personal donations from patrons and friends of the Group, including amongst others INOVYN Community Support, the Scout Association, Leslie Sells, Rotary and other anonymous donations. Note 7 other Income: This includes sales of some neckers etc enditure Note 8 Premises & Insurances: This is cost of the upkeep of the group's headquarters, which includes rates, Gas, electricity, telephone, cleaningi maintenance, improvements, and insurance of the buildings. Note 9 Activities: This is the amount spent on camps and other recurring activities throughout the year an extensive list of Centenary events including Euro Disney, Centenary Camp, Coronation and Centenary lunch, trip to see Concorde, trip to London/Gilwell, and BeWilLDerwood amongst other events. Note 10 Fundraising: These are the incidental costs associated with Fund Raising Activitles to ensure that the programme of activities is adequately funded. Note 11 Purchase of Equipment: _ This is the amount spent on items that tend to be expensive or last a long time such as tents and equipment e.g., New Group flags, New chairs, Step Ladders, and Buoyancy aids. Badges. Books & training: and Minibus Driver Training, Note 12 most of the money was spent on badges Note 13 Admlnlstration & Mlscellaneous: includes other expenditure such as Licencing, stationeryi AGM expenditure, postage, communications including telephone and internet, and other expenditures which do not naturally fall into other categories of spend. 4th RUNCORN SCOUTGROUP ANNUAL ACCOUNTS 2023 SOURCESOF INCOME £200.14 £4.834.50 £2.065.00 £224.69 £13,996.54 £7,703.45 £4,744.21 •Subscrlptlons IIPremlses •lnvestment Incomo •Activities •Fundraising •Grants & Donations •Other Income 4th RUNCORN SCOUTGROUP ANNUALACCOUNTS 2023 EXPENDITURE £1,752.95 £1,522.16_. £692.13 £5,730.01 £508.80 £21,820.72 Premise5 & Insurances Activities Fundraising Badges, Ne￿orking, Books & Tralnlng • Administration & MlscelLaneous Equipment CHARITY COMMISSION FOR ENGLAND ANO WALES 4th RUNCORN SCOUT GROUP 1053205 Receipts and payments accounts CC16a For the period from To 0110112023 3111212023 Section A Receipts and payments Unrestricted funds to th8 n￿r*S1 Restricted funds to the near8st £ Endowment funds to th• nearost £ Total funds Last year to tho n￿r&St £ to th8 nèarnst £ A1 Recei SUBSCRIPTIONS PREMISES INTEREST ACTIVITIES FUNDRAISING GRANTS AND DONATIONS OTHER 4,835 2,065 225 7.703 4.744 13,997 200 4,83S 2,085 225 7,703 4,744 13.997 200 4.715 1,967 17,496 11.552 119 Sub total (Gross income for AR) A2 Asset and Investment sales, see table . 33,769 33,769 56.587 33,769 56,5 A3Pa ments PREMISES AND INSRANCES ACTIVITIES FUNDRAISING EQUIPMENT BADGES, NECKERS ETC MISCELLANEOUS 509 509 692 692 Sub total 32.027 32,027 60,611 A4 Assot and Investment Sub total 32,027 32,027 60.611 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 1,742 1.742 4,024 31,119 32.861 31.119 32.861 35.143 31.119 CCXX R1 accounts (SS) 1510512024 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details 81 Cash fund8 BANK ACCOUNTS 22.419 Lloyds Deposit Account 10,042 CASH IN HAND 400 rotal cash funds 32.861 lagfft b￿lanCeS *ilh receipt5 and payrnents pKcounllsll Unrestrlcted funds to ngarest £ Restrlcted funds to nearest £ Endowment funds to n•ar¥$t £ Details 82 Other monetary assets Fund to whlch a$$ot b&lon Co•t loptlon•ll Curr•nt valuo on•1 Detalls Fund to whlch a8Bet bolon BUILf)INGS & Detalls SCOUT HQ Cost loptlonal Curmnt valu0 tlonal 322,496 B4 Assgts retsined for the charity's own uso CAMPSITE KIT & EQUIPMENT BUILDINGS & 21,666 TRAILERS BUILDINGS & 5,542 CANOES & MARINE EQUIPMENT MARINE 3,544 Fund to whlch Amount duo Whon du• Detsils 86 Liabilities Signed by one or ITuslees on behalf of all the trustees Signature Print Name Date of roval k A CCXX R2 accounts (SS) 1510512024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of TH 4 Runcorn Scout Group On accounts for the year ended 31" December 2023 Charity no (if any) 1053205 Set out on pages {r8member lo includo the p2ge numbpfs tyf additri(JnoI sheèt%i I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 31112 12023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent exarniner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address: 21 -H,' IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018