2022-12-31-accounts - 4th Runcorn Scout Group

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Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

Charity no. 1053205

Scout Group Registration No.: 10022856

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Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

1 Reference and Administration Details

Charity Name: 4[TH] RUNCORN SCOUT GROUP Charity Number: 1053205 Scout registration 10022856 Principal Address: 4[TH] RUNCORN SCOUT GROUP, PARK ROAD, RUNCORN, CHESHIRE, WA7 4PU

1.1 Trustees

CAROL WALKER Group Chair GILLIAN FINDLOW Group Secretary DARROLL MCCULLOCH Group Treasurer KEITH MARNELL Group Scout Leader CARLY HARRIS Squirrel & Beaver Leader MARK HARRIS Cub Scout Leader MATTHEW MARNELL Scout Leader

DAVID RATCLIFFE, MICHAEL BERRIDGE, DAVID WALKER, DIANE LAGARES-BALLANTINE, JOHN FRODSHAM, WENDY FRODSHAM GLYN HAMMONDS, SEAN GIBSON, REBECCA TAYLOR*

Part of year

2 Structure, Governance and Management

2.1 Governing Document

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.

2.2 Group Scout Council

The Group Scout Council is the electoral body to which the Group Board of Trustees is accountable. Membership of the Group Scout Council is open to:

Scouters
Group Active Support Managers and members
Colony Pack and Troop Assistants
Skills Instructors
Administrators
Advisers
Patrol Leaders

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Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

All Parents of Beavers, Cubs and Scouts
Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Board of Trustees or the Group Scout Council
Explorer Scout Leaders (if stated in a Partnership Agreement)
the District Commissioner and District Chair are ex-officio members of the Group Scout Council.

2.3 Constitution

The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.

2.4 Trustee Selection

The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association

2.5 Group Board of Trustees

The Group is led by a Group Scout Leader and managed by a Board of Trustees. They are accountable to the Group Scout Council for the satisfactory running of the Group.

The Board of Trustees exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

Members of the Board of Trustees must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:

Comply with the Policy, Organisation and Rules of The Scout Association
Protect and maintain any property and equipment owned by and/or used by the Group
Manage the Group finances.
Provide insurance for people, property and equipment.
Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities.
Promote and support the development of Scouting in the local area.
Manage and implement the Safety Policy locally
Ensure that a positive image of Scouting exists in the local community.
Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees
Ensure that Young People are meaningfully involved in decision making at all levels within the Group
The opening, closure and amalgamation of sections as necessary.
And all other duties as set out in Policy, Organisation and Rules.

2.6 Risk and Internal Control

The Group Board of Trustees has identified the major risks to which they believe the Group is exposed which are:

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Trustees Annual Report 1[st] January 2022 – 31[st] December 2022

2.6.1 Injury to Leaders, Helpers, Supporters or Members

The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.

In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.

2.6.2 Damage to Buildings, Property or Equipment

The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

2.6.3 Reduced Income from Subscriptions and Fund Raising

The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.

2.6.4 Reduction or Loss of Leaders

The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.

2.6.5 Reduction or Loss of Members

If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.

2.6.6 Material Mismanagement

The Group has in place systems that are designed to provide reasonable assurance against material mismanagement or loss, these include 3 signatories for all payments and a prior approval of expenditure from the Group Chairperson or Group Scout Leader.

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Trustees Annual Report 1[st] January 2022 – 31[st] December 2022

3 Objectives and Activities

The primary objective of the Group is that of the Scout Association generally, namely:

‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’

The Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we cooperate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.

The activities of the Group are:

The provision of the Scouting programme for 4 –14 year old members

4 Achievements and Performance

In 2022 4[th] Runcorn became the first Scout Group in Runcorn to open a Squirrel Drey – which has been a great success and has now expanded to 16 Squirrels. A big thank you goes to all of those who have worked hard to launch 4[th] Runcorn’s newest section and to the leadership team who have done a great job in providing scouting to our new members. We also saw a growth in our sections taking total youth membership to 84.

The Group continued to invest in its HQ, including the upgrade of electrical systems – the lights across the HQ have been upgraded to provide new security lighting and energy efficient lighting in the main rooms and storerooms.

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Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

We were lucky enough to get the opportunity to apply for the Youth Investment Fund for larger funds to go towards capital projects. We applied for funds to refurbish our kitchen and we received notification that we had been successful with our application. We then had a tight one month time frame in order to completely spend the funds and complete the project on budget. The Group’s thanks must go to the suppliers and contractors who were able to do this for us and to our very own Dave Walker who led the project from planning to completion.

We set ourselves an ambitious target of raising £25,000 to go towards events for our Centenary year. We held many fundraising events across the year including some community favourites such as the Gin & Prosecco evening, Beer Festival, Christmas Fayre and Bingos. We also ran many more events and a Raffle for an evening dining at LuBan Restaurant – we really cannot thank Mike Mounfield and the staff at LuBan enough for their extremely generous prize and hospitality. We were delighted on 24[th] December 2022 when we received a letter from the Leslie Sells Charitable Trust to confirm that they were awarding us £1800 towards our fundraising total – an amount that took us over our £25,000 target with one week left before our Centenary – a truly phenomenal result that still fills us with pride as we are in Centenary year.

We can’t stress enough the amount of time and effort that has gone into ensuring that our Centenary year is successful, including fundraising, completing HQ works and planning events. Our thanks go to all of the leaders, the Active Support Unit and the Board of Trustees that have helped to make 2022 such a successful year.

4.1 Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

5 Financial Review

5.1 Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £10,000.

The Group held reserves of approximately £27,000 against this at year end. This is above the level required for operating expenses. However this can be explained by the fact that these funds are to be used and have been used for the Centenary Celebration events for which we performed many more fund raising events in this financial year.

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Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

5.2 Investment Policy

The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

6 Future significant activities or major projects

The Group plans on celebrating its Centenary year in 2023 and therefore there will be significant expenditure and investment in activities for our young people including, but not limited to :

An International Experience to Paris in February 2023
Adventurous activities for all sections
A Group Camp for all sections
A celebration of the Centenary for past and present membership

7 Declaration

The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees:

Signature: Date: 29/05/2023

Full Name: KEITH ANTHONY MARNELL

Position: Group Scout Leader

Signature: Date : 29/05/2023

Full Name: CAROL ANN WALKER

Position: Group Chair

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Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

Page 8 of 11

Trustees Annual Report 1[st] January 2022 – 31[st] December 2022

Page 9 of 11

Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

Page 10 of 11

Trustees Annual Report

1[st] January 2022 – 31[st] December 2022

Page 11 of 11

Scouts 4th Runcorn C.W.B. ANNUAL ACCOUNTS st l January 2022- 31st December 2022

4th RUNCORN SCOUT GROUP ANNUALACCOUNTS 2022 SOURCES OF INCOME £4,023.88 £4,715.35 £1,967.33 £119.40 -£7.34 £20.731.14_ £17,496.03 £11.551.64 Subscrlptlons PremisÈs Investment Income Grants & Donatlons Fundraisine Oper3tin8 Deficit Met frorn Reserves Other Income 4th RUNCORN SCOUT GROUP ANNUAL ACCOUNTS 2022 EXPENDITURE £1,729.95.._ £1,695.42 £1,287.42 £22.257.67 E3.335.49 E30,306.16 Premlsès & Insurances Activitles Fundralsing Badges, Networking, Book5 & TralnlnE • Admlnlstratlon & Mlscellaneous Equiptnent

4th Runcom kout Group Income 2022 Expenditure 2022 Notes Notes SutrAcriptior Note 9 Premise5 & Insurances Note 1 Totsl Subscriptions 8.$80.85 222S7.67 less Subscriplion5 to &tfit, County & Scout .3,965 SQ HQ (Capitation) 22,257.67 4.715.35 N02 Premises 1.967.33 Note 10 A¢¥vlties 30.306.16 1,967.33 30.306.16 Nots3 Invesknert In¢om See Below Note 11 Pu[raIsIng 3.335.49 3 335.49 Note 4 Activili8s 17,496.03 17.498.03 Note 12 Equiwnt 1,729.95 1.729.95 Fundrni$ing 11,551.64 11,1.64 Note 13 Badges. Networking, Books & Training 1.695.42 Not8 6 Ornnts & DoNbixis 2Q,731.14 1695.42 20,731.14 Note 7 Other Income 119.40 Note 14 AdMinislI0n & Mi$cellaneous 1,287.42 119.40 1,287.42 Totsl In¢om $6,588.23 Note 8 Opernting Defiryt Met from Reserves 4,023.88 TOTAL fj0.612.11 TOYAL 80,612.11

4th Runcom Scout Group Balance Sheetforthe Year End 2022 RESERVES 8SETS Notss Notes Balance Brought foNwdrd 31112121 35,143.37 FIXED ASSErs Less Operating Defid 222 4.023.88 Scout HQ Campsite Kf( & Equiprnenl Trailers Canoes & Trailers 322.496.00 21.666.00 S.542.00 3,544.ry) Reserve BalancerArried forward as at 31112122 Based on Insurable Values 31.119.49 Ttstal Fixed Assets 353.248.00 CURREKf IhlONETARY) ASSETS Balan Lloyds Treasuresrs on-line Accountas at 31112122 19,248.86 Balance Lloyds Classic Account as at 31112122 2,874.12 Goup Petty Cash Flckt 400.(J) Squirrels Petty Cash Float Beavers Pety Cash Float 86.12 Cubs Petty Cash Float 58.19 roup ance 21715.59 Short terrn investsnentAttount 31112121 8,403.90 Indudes interest Total Current Moneta l Assets 31.119.49

4th Ilvncorn5cout Group Income 2022 Tolal Subs¢rlptlons Squirrels Beavers Cubs Scwts 1.136.28 2.057.85 2,004.80 3,479.92 6 880.85 mlses Hall Hire.. MWDSC Ceslrfan Explorers H811 Hlre.. Community Use H811 hire.. Childron5 Parties Waler Charges Refund 1,500.00 210.21 80.00 177.t2 1,7.33 Investmont Short Tern Investment Account Acerul Inte$t Camp$ & Seper8 Chamboree Pari$ Disney Blngo Even18 Child$ Quiz Halloween Oi8co SnowTubing Biindley Panto Chrfslmas M8a Volunteers Dlnnpr e8vers 351h Birthday Other 1,082.70 1,910.80 fl,247.32 1,273.30 34.14 140.20 172.79 351.80 360.00 20.00 27.40 B75.58 17496.03 FunOrAlsln8 Qin & Pro$e¢co Nlghl LuBahn Raffl& eer Fesliv81 Race rdghl CaslbPBrk Live Cenlen8ry Pens Quiz Night Tuck Shop Car Park mar8halllny Chrfstmas Fayre Olher 2.045.12 2.439.fe 2,278.1)0 811.75 1,fj00.rM) 229.86 327.75 166.45 1.018.17 571.38 11,$51.fj4 Grarts & Donatiott$ Hatton Borough Councll Scout ASS Eartryyrs Grant BBC Chlldren In Need Amold Clatk Automobile$ HT & Mrs NH Hodgett Women Freamasons K White Beer The Morrlson& Foundation Webb Bullder8 Litt Job5 4.287.00 500.00 12,275.00 1,000.00 700.00 400.00 38.50 500.00 100.00 100.00 "ri LandsG8peWorfd EIJ Ols Lld Fabrtcallon Ltd Charile$ Trust CarPark Mar8h8lllr¥J Jsl gDiiny Am820n Europa Co Easy Funding G111 Findlow Olher 50.00 1(X).00 100.00 152.70 56.75 68.32 7153 124.23 15.00 92.11 20,731.14 Other Income Stripe Sal-up Test Centenary Ne¢*er8 elc Chocol81& Sekction Box Sales Misc8llarwu$ 1.03 98.50 20.00 1.87 119.40 Totsl Incorn8 60.553.73 OperalirvJ DefirAI Met from Re86rv8S 4.023.88 Total n¢ome

4th Rurtcom S¢out fjroup Expenthture 2022 TolalG SybstrfptloNs Membershlp Icapilalionl 3,985.80 Pren4ses& Insuiince$ Gas Supply EllÈctrioty Suppty Waler ChaJge8 854.82 828.05 391.19 BT 556.50 HQ Slla Cl8anlng and GtouNIs M4lnt8ni 5dO.QO HQ Slgn898 170.Tr) Insur8nr*s 1.259.45 FI Alarm Service & In$pecllon 319.60 Electrtcal I Sound Cabllng Improvèm¥nlÈ 3.298.39 Watér H8aUng 619.06 Kltchen Refulb 12,707.61 Roof & I$18110n 577.50 Centen8ry M058rc 135.50 22 257.67 Acttrd Parfs DSsney Brindley Panto Fun Nlght Squirels SeclonalActivii¢e5 Beavtrts Se¢llonal Acllvllie¥ Cubs S8cilonal Acllvlll85 Shoollng Clogwn Camps & Sleepov¥r8 Chsmboree SnowTubln9 Chrlsthias fayre Eo$tsr Fayra Qthz NvJhl Olhei 23.7QO.62 810.00 194.65 10B.58 106.63 84.58 73.48 430.OD 707.12 3,177.00 258.00 136.21 137.60 30.94 34B.55 30,306.16 Fundr• Gln & Prosecco Nl9hl geer Féstival Tuck Shop C8slle Park Ra llighl .10 1.298.8g 431.33 340.DO 371.17 .335.49 Equlprnent Flrsl Ald Kits Chalr8 &Y8bl88 Blnoo Machine Sports Equipmenl Defiberalor baller5 C8nDpy and wheetsd ba9 21.98 563.7 169.95 404.12 314.4 255.8 1729.95 ad5, Netwoth& Botsks& DfSver7r8lnlng Minbu5 petmtts Badges, Neckers. Woqgb5 Kllchen 8lo¢k HI Alllre Youth Management Mise8U&n6ous 148.72 10.00 1,263.92 94.95 137.50 6.78 33.SS 1.695.42 Adrnkntsti•llon&MtsiollleUU5 U¢endng Promotlon&l M4terf8l6 Slalionery Prii8¥ & Awords 801g¢llDn Boxos Squirrqls SÈI Up costs Hyolene Poslage Slamps Kllchen Items Eveni 8annor Equals Set Up costs 0th8r 75.86 189.27 78.72 322.86 70.C 119.33 47.99 12.09 122.97 45.00 72.OD 131.63 1.287.42 Tot¥1 £64.577.61

4th Runco Sc ut Grou An ual Ac un De emb These accounts have been prepared on a Receipts and Payments Basis which means income and expendltures are shown In terms of cash recelved and paid in the group5 accounts durlng the year 2022. Note I Membershlp / Subseriptlon.. the first figure shows the total subscrlptlon Income from both weekly payments and standlng orders. The second amount shown is the capitstion fee we must pay to Distrlct, County and the Scout Assoclatlon. The balance left Is used for the the needs of the Group. Premlses: Thls Is Income recelved from other groups such as the Cestrlan Explorer Unlt, Mersey Weaver Distrlct Scout Councll and others for use of the HQ. In 2022 we also received a refund for water charges to the HQ when the former account registered wlth the Lloyds Classic (old) account was closed. Note 2 Note 3 Investment Income., this was the Interest recolved on the Investment account the Group has with the Scout A550ciatlon up to and Including lat July2022. The Interest is re-invested Into the Investment account. However, The Scout A5soclation wlll be closlng thls Servi In 2023. Officers wlll consider new arrangements for our investment in the forthcomlng year. Note 4 Activities: thls Is the money paid Into the group by the Squlrrels, Beavers, Cubs and Scouts for camps and other activltles and Is then pald out on those actlvities. The key events were the collections made for those Jolnlng the Centenary celebratlon to Dlsney Parls, for Camps and Sleepover5, Chamboree, Brlndley Panto and activitles conducted by the Squirrels, Beavers, Cubs and Scout Teams. Note 5 Fundraislng: _This was the Income from the various fttnd-ralsing actlvities carrled out by the group during the year. Most of the money came from range of very successful events to dellver the programme of events planned during the Groups centenary celebrations in 2023 includlng but not excluslvely the hlghly Suc$$fUl Gln & Prosecco Nlght, LuBan Raffle, and the Beer Festlval. Note 6 Grants/Donatlons: _Includes range of grants and personal donatlons from frlends of the group. However, 2022 marked a stellar year In which the Group excelled themselve5 in generating over £20,731 In grants and donatlons Includlng those from BBC Children in Need, Halton Borough Councll, Women Freemasons, Scout Associatlon, Arnold Clark Automobiles, Mr and Mrs Hodgett and lotal companles. other Income.. Thls Includes sales of some neckers etc and chocolate selection boxes and system testlng costs. Operatlng Deflclt met from Reserves: Represents a transfer fmm our Cash Resee$ to address excess spend over Income durlng the flnancial year under review. Note 7 Note 8

Ex Note 9 Premises & Insurances: _ This Ss cost of the upkeep of the groL5P'S headquarters, which includes rates, Gas, electricity, telephone, cleaning, malntenance, improvements, and Insurance of the bulldings. The principal itern of expenditure was carrfed out under exceptionally tight grant tlmetables to refurblsh the Kltchen area within the HQ funded from the BBC Chlldren in Need Grant mentloned earller. Artlvitles: Th15 is the amount spent on camps and other actlvltles throughout the year. The main events belng the Dlsney Paris event. Brindley Panto, Chamboree, Camps & Sleepovers and attending Clogwyn. Fundralslng: These are the Incidental costs associated wlth Fund Fiaislng Activltles Includlng those for the Gln& Prosecco Nlght and the Beer Festival to name some. Putrchase of Equlpment:_ Thls is the amount spent on items that tend to be expenslve or last a long tlme such as tents and equlpment eg Tables and Chalrs, Sports Equipment, Canopy and Wheelie bag. Badges, Books & tralnlng: _ most of the money was spent on badges, Neckers and Centenary Woggles. Adminlstratlon & Mlscellaneous: Includes other expenditure such as Event Licencingi Stationery, AGM expenditure, postage, communlcatlon Includlng telephone and Internet, awa rdsi presentatlons, and other expenditures whlch do not naturally fall Into other categories of spend. Note 10 Note 11 Note 12 Note 13 Note 14

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of 4TH Runoom Scout Group On accounts for the year ended 31st Dec&mber 2022 Charity no (If any) 1053205 Set out on pagas I report to the trustees on my examination of the accounts of the above ¢harity (Ihe Trust.) for the year ended 3111212022. Respon8ibllltles and As the charity ttustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have follod the applicable Directions given by the Charity Commission under section 145(5}{b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect: accounting records w8re not kept in accordance with section 130 of the Act or Éhg accounts do not a¢oord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete thg words in tho braGkefs if they do not apply. Slgned. Date: 11.5.2 Name: )Fa Relevant professlonal qualificatlon(s) or body Ilf any)" AAT Address". IER October 2018

Scouts 4th Runcorn C.W.B. ANNUAL ACCOUNTS st l January 2022- 31st December 2022