2021-12-31-accounts

Fourth Runcorn Scout Group

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Trustee’s Report
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For the year ended 31[st] December 2021

Charity no. 1053205

Scout Group Registration No: 10022856

1

Administrative details

Name: 4[th] Runcorn Scout Group Charity No: 1053205 Scout Group Registration No: 10022856

Principal Address: 4[th] Runcorn Scout Group, Park Road, Runcorn, Cheshire,

WA7 4PU

Trustees: All Trustees were appointed at the Annual General Meeting (AGM) held on Thursday 17[th] June 2021

Chairperson: Carol Walker Secretary: Gill Findlow Treasurer: Darroll McCulloch

Other Trustees:

• Keith Marnell

• Mark Harris

• Matthew Marnell

• John Frodsham

• Wendy Frodsham

• Michael Berridge

• David Walker

• Diane Lagares-Ballantine

• Rebecca Taylor

• Sean Gibson

• Glyn Hammonds

2

Structure, Governance and management

Governing Documents:

The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives the authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

How the charity is constituted:

The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods:

The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.

Group Executive Committee

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

• The maintenance of Group property;

• The raising of funds and the administration of Group finance;

• The insurance of persons, property and equipment;

• Group public occasions;

• Assisting in the recruitment of leaders and other adult support;

• Appointing any sub committees that may be required;

• Appointing Group Administrators and Advisors other than those who are elected.

Members of the Group Executive committee are appointed in accordance with The Policy, Rules and Organisation of the Scout Association:

• Trustees are elected at the AGM, where any member can stand, nominate and vote for candidates.

• The appointment of the Chairman is approved by the AGM on the nomination of the Group Scout Leader

• The Treasurer and Secretary are elected by the AGM and serve as Trustees ex-officio.

• The leaders of the Sections (Beavers, Cubs and Scouts) are all eligible to be members of the Group Executive Committee ad ex-officio Trustees if they wish to be.

• The Group Scout Leader is also an ex-officio Trustee, along with any Assistant Group Scout Leader that may have been appointed

• Outside of the AGM, the Executive Committee may co-opt Trustees, but the number of such coopted Trustees cannot exceed in number those elected by the AGM that are not ex-officio Trustees.

3

Risk and Internal Control

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Objectives of the Group

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

As Scouts we are guided by these values:

• Integrity – We act with integrity; we are honest, trustworthy and loyal.

• Respect – We have self-respect and respect for others

• Care – We support others and take care of the world in which we live

• Belief – We explore our faiths, beliefs and attitudes

• Co-operation – We make a positive difference; we co-operate with others and make friends

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

• Enjoy what they are doing and have fun

• Take part in activities indoors and outdoors

• Learn by doing

• Share in spiritual reflection

• Take responsibility and make choices

• Undertake new and challenging activities

• Make and live by their Promise

The objective of the Group is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities.

Public benefit statement

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

The Trustees confirm that they have complied with their duty to have due regard to the Charity commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

4

Financial Review

INCOME

Despite the pandemic, the Groups total income for the year was £36,010.41 minus the capitation fee £3168.75 and subscription reimbursement of £86.00 giving a net income of £32,755.66 to the Group, which was largely made up of grants and donations totalling £21,196.64 and from subscriptions, fees for activities and money raised from fundraising activities.

Fundraising

The Group’s fundraising activities for the year yielded a total of £5944.26. A raft of events were conducted to finance the planned programme of celebrations scheduled in the Centenary year of the Group in 2023 being the principal source of those monies.

Grants and Donations

The Group received £21,196.64 in the form of grants and donations. The largest grants were awarded by the Government through the auspices of Halton Borough Council (£19,397.00) and from TSA’s Early Years Grant (£1,123.80). The balances of monies received were in the form of various donations.

Subscriptions

The income from subscriptions in 2021 was £3757.68 of this £3168.75 was paid to the District, County and Scout Association for membership/capitation fees.

Activities

£3,450 was received as payments towards the Centenary trip to Euro Disney Paris by those who will be attending this trip during 2023 the balance being related to Camps and other activities over the year.

Hall Hires

The income from hall hires was £960.00 and this mainly came from the Cestrian Explorer Scout Unit.

EXPENDITURE

The Group’s total expenditure for 2021 excluding capitation fees (£3168.75) was £29,368.33.

Premises

The total cost of maintaining, heating, lighting, insurance and cleaning of the Headquarters was £13,478.65 of which £10,537.89 was spent on building work improving structural, electrical and fire alarms and security within the HQ.

Balance of Expenditure

£10,169.66 was spent on activities, £9,355.80 of which related to booking arrangements for the Centenary Trip to Euro Disney in 2023, £3,019.55 on badges and neckerchiefs, £736.16 on equipment and £704.70 on administration and internet service, stationary etc.

5

TOTAL MONETARY ASSETS AT THE END OF 2021

At the end of the year the total monetary assets held by the Group was £35,143.37 – an increase of £3,387.33 on the previous year balance. This comprised of two current accounts balances, the old ‘Classic” account and the new online treasurers account. As at the end of December 2021 the account balances were £23,141.18 and £3,569.83 respectively after allowing for

cash in transit. Cash in hand held by Beavers and Cubs sections was £9.40 and

£26.40 and the short term investment account now stands at £8,396 including

accrued interest.

2021 has been an exceptional year both in terms of improving the standards within the HQ, and meeting the challenges of planning and raising funds to deliver a programme of events to be held in the Group’s Centenary year in 2023. My personal thanks goes to all those that have helped to make 2021 such a success.

I would like to extend my thanks to my fellow trustees for their help and to Andrew Crowe who kindly inspected our accounts at very short notice.

Detailed copies of the Group’s income and expenditure can be made available on request.

Going concern

The Trustees have a reasonable expectation that the Group has adequate resources to continue in existence for the foreseeable future.

Reserves Policy

The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short or it be faced with unexpected expenses. The Group Executive Committee considers that the Group should hold a minimum sum of £8,000 of available cash reserves in the Scout Association Short Term Investment account.

The Group held reserves of approximately £23,000 against this at year end. This is above the minimum level required under this policy.

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

6

Declaration

The Trustees declare that they have approved the Trustee’s report above and accounts for the Year ending 2021 below on 19[th] May 2022.

Carol Walker

Darroll D. McCulloch

Chairperson

Treasurer

7

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Scouts 4th Runcorn C.W.B. H I I I owty Ser)

4th Runcorn Scout Group Income 2021

£ Subscriptions Beavers 881.24 Cubs 995.60 Scouts 1,966.84 Premises (Hall Hires) Cestrian Explorers 960.00 Other 50.00 Investment Short Term Investment Account Accrued Interest 45.82 Activities Camps 520.01 Centenary Trip 3,450.00 Fundraising Christmas Fayre 1,627.56 Tuck Shop 195.15 Pens 30.00 Smarties 812.90 Halloween On the Hill 1,275.43 Quiz Night 465.00 Christmas Bingo 794.95 Alan Chadwick Cake Sale 179.40 Marshalling at Castle Park 441.97 Miscellaneous 121.90 Grants & Donations Halton Borough Council 19,397.00 TSA Early Years 1,123.80 Millers 50.00 Amazon Europe Core 61.30 Miscellaneous 564.54 Other Income

Total £ £ 3,843.68 1,010.00 45.82 3,970.01 5,944.26 21,196.64 -

Total Income

36,010.41

10

4th Runcorn Scout Group Expenditure 2021

Subscriptions Membership (Capitation) Reimbursed Subs Premises & Insurances Gas Electricity Water Rates Insurances Building Works incl Electrica, Fire, etc ND Rates General Maintenance Cleaning and Cleaning Materials Locks & Keys Activities Camps Centennary Beavers Scout Shopping Event Cubs Fundraising Tuck Shop Smarties Halloween on the Hill Christmas Fayre Christmas Bingo Insulated cups Pens Other Equipment PA system Sound Board Projector Badges, Books & Training Badges Books etc Neckers etc Other Administration & Miscellaneous Internet Postage & Photocopier Paper			Totals £	£
		£
		3,168.75
		86.00
			3,254.75
		102.56
		456.35
		175.01
		987.29
		10,537.69
		17.64
		678.98
		484.03
		39.10
			13,478.65
		536.75
		9,355.80
		125.03
		78.48
		73.60
			10,169.66
		378.87
		24.00
		121.99
		149.98
		57.47
		71.28
		264.00
		192.02
			1,259.61
		341.98
		229.20
		164.98
			736.16
		1,179.72
		1,443.29
		396.54
			3,019.55
		687.50
		17.20
			704.70
Total				£32,623.08

11

Notes:

These accounts only show what has come into and out of the group’s accounts during the year 2021.

Income

• Note 1 Membership / Subscription: - the first figure shows the total subscription income from both weekly payments and standing orders. The second amount shown is the capitation fee we have to pay to district, county and the Scout Association.

• Note 2 Hall Hires: - This is income received from other groups such as the Cestrian Explorer Scout Unit and Mersey Weaver District Scout Council’s use of the HQ.

• Note 3 Investment Income: - this was the interest received on the investment account the group has with the Scout Association. The interest is re-invested into the investment account. Due to the pandemic and need to work remotely there was a backlog in calculating interest due in 2020 and has been included in 2021.

• Note 4 Activities: - this is the money paid into the group by the Beavers, Cubs and Scouts for camps and other activities and is then paid out on these activities. The key events were the collections made for those joining the Centenary Celebration to Disneyland Paris, for camps and activities conducted by the Beavers and Cubs teams.

• Note 5 Fundraisers: - This was the income from the various fundraising activities carried out by the group during the course of the year. The majority of the money came from the range of very successful events to deliver the programme of events planned during the Group’s Centenary Celebrations in 2023.

• Note 6 Donations / Grants: - Includes a range of grants and personal donations from friends of the Group. Significant grants were provided by the Government through Halton Borough Council and the TSA Early Years Grant

12

Expenditure

• Note 7 Premises & Insurances : - This is the cost of the upkeep of the group’s headquarters which includes rates, gas, electricity, telephone, cleaning, maintenance, improvements and insurance of the buildings.

• Note 8 Activities: - This is the amount spent on camps and other activities throughout the year

• Note 9 Fundraising – These are the incidental costs associated with Fund Raising activities.

• Note 10 Badges, books and training – most of the money was spent on badges

• Note 11 Administration & Miscellaneous : - includes other expenditure such as stationery, AGM expenditure, postage, communication including telephone and internet, awards, presentations, and other expenditures. Which do not naturally fall into other categories of spend

• Note 12 Purchase of equipment: - This is the amount spent on items that tend to be expensive or last a long time such as tents or equipment.

13

Scouts 4th Runcorn C.W.B. CHARITY COMMISSION FOR ENGLAND AP40 WAIES Lfr+k Recalpts and payments accounts CC16a 3111W1021 Soction A Receipts and payments fund• lun04 Toial fvr A1 R•e•l 1.010 lt Ar.1iwl￿ 3.•70 AR? J1701 17.O2P Tot•1 rnr•lpt• A3P• m•nt• I￿ & InwrwK4 Acvviti FutwJr•lw 111.170 020 240 Admin & M•c E 7JS 7J• Sub ¢• z•.¥•• •.247 A4 14¥••t •nd Inv••iffl•nl SI￿ to Net ofrnC•lptsl(W￿￿￿tsj AS Tran•f•Y• b•i*e•n lund• A8 Ch lund¥ l•¥t y•ar MKI 3.387 8.682 35.14J 3S.143 31,7 14

Scouts 4th Runcorn C.W.B. Section B Statement of assets and liabilities at the end of the period UnrostriGt6d EThdov4m9tit funds to•￿￿t£ De￿1 lund¥ Bl Ch fund• 2•.71 Tot•l ¢•sh lund8 JS.143 fvrtd D•t•ll• t• nMr••t É Cur••nt￿l O•t•ll• 83 Inv••lrn•nt I￿•1• Ootalls B4 Aw¢• r•tsln•d for th• eharlty'• own 210.a•• DeiJll¥ BS Llal)11111 Datè of roval haw ol ell the tiu&te•& C &-fL 15

Scouts 4th Runcorn C.W.B. 4Th RUliCORN SCO(JT GROUP ANNUAL ACCOUNTS 1ST JANUARY 2021 to 31ST DECEMBER 2021 PrepThl By: D￿11 D. mcfaulk￿b . GThp Treasurnr Signafvr& 32 Primro* Clo8•. Castl8field8. R￿Cl￿n. Cthhiro. WA7 2LL Tel: [phone] Insp&ied By. ArKlr8w Crthv8 sryna￿re: 1 Foxley Ch)s8. Lymm. WA130BS