Bredon Playgroup, Church Rooms, Dock Lane, Bredon, Tewkesbury, GL20 7LG. Tel: 01684 773536 / bredonplaygroup@gmail.com Charity no. 1053149 / Ofsted Register no. 205313 ## **__________________________________________________________________________** ## **Trustees Report for Year Ending 31st August 2022** ## **AIMS:** Bredon Playgroup is a community pre-school run by experienced staff and managed by a committee of parents. We are self-financing and a registered charity. Our aim is to provide: - Quality and consistency so that every child makes good progress and no child gets left behind. - A secure foundation through learning and development opportunities which are planned around the needs and interests of each individual child and are assessed and reviewed regularly. - Partnership working between practitioners and with parents and/or carers. - Equality of opportunity and anti-discriminatory practice, ensuring that every child is included and supported. Whilst doing this we offer a safe and stimulating environment for children to learn through play. Children need to learn to express themselves, to develop their skills and to be socially confident. Building these skills we enable children to enter school confidently and enthusiastically. ## **OBJECTIVES:** Our key objectives for the year 2021/22 included: - Continued review of the offer of hours to Pre-school children to ensure retention of staffing levels. - Take advantage of the availability of online training to allow staff to pursue personal development. - Continued recruitment of new committee members - Close management of expenditure on possible reduced income. - Managing the reserves fund within the restraints of the policy. - Focus on staff CPD and training, in particular safeguarding, teaching and educating - Agree a staff succession planning - Continued investment into the training budget to allow staff to pursue personal development. - Active promotion of playgroup to ensure preschool numbers for September 2022. ## **REVIEW OF ACTIVITIES & ACHIEVEMENTS:** - Fundraising events returned to some normality, holding an Autumn Party and the Christmas Show in traditional formats. - New fundraising committee set up to support playgroup staff and the Trustees in delivering varied and successful fundraising activities and events. - Succession plan to recruit a Deputy Playleader put in place with a view for this person to take on an administration management role alongside working within ratio. - An already tight budget was squeezed further in April 2022 with the NLW increasing by 6.6% and funding only increasing by 3.07%. ## **FUTURE PLANS:** Our plans for the year 2022/23 include: - Explore opportunities to increase income aside from fundraising – extended hours, holiday club. - Continued close monitoring of day to day expenses. - Ensure continued availability of funds to support succession planning and enhancing the management team. - Availability of training budget to allow staff to pursue personal development in specific areas of interest ie SENCO, ECAT etc. Alongside statutory training obligations. - Managing the reserves fund within the restraints of the policy. - Monitor staffing ratios to ensure the balance of staff and wage bill is appropriate - Review staff benefits and consider enhancing these where possible to encourage staff retention and recruitment. ## **FINANCES:** - Summary for 2021/2022: |**Income v Expenditure**||**Income £**|**Expenditure £**| |---|---|---|---| |Fees/Funding|76301||| |Sale of uniform|553||| |Fundraising|3193||| |Services and Supplies|5||| |Wages/PAYE/Pension|||68978| |Rent/Insurance|||5887| |Services & Supplies|||1107| |Expenses|||3851| |Training|||460| |**Total**|**80051**||**80283**| |**Net income**|**-231**||| Although the final figures for 2021/22 show only a small deficit, the late arrival of the Summer term rent of the Church Rooms pushed its payment into the 2022/23 accounts. With this figure included the figures would have been: Income £ 80051 Expenditure £ 82801 **Net Income -£2750** - Total cash summary at 31[st] August 2022 **£** Current Account 13661 Savings Account 52493 2056 Petty Cash **Total Cash 68210** ## **POLICY ON RESERVES:** Playgroup hold reserves to provide financial security and stability and ensure that we can meet legal obligations should we have to close. We aim to keep sufficient reserves to cover 1 full term of running costs, salary payments of notice periods and staff redundancy costs. The reserves also include a small contingency to cover staff long term sick payments, replacement of equipment of significant cost and costs associated with any possible temporary or permanent premises relocation. ## **FUNDRAISING:** Our principle source of income is Nursery Education Funding and fees, supported by fundraising. Fundraising activities were back to normal levels with great support from playgroup families and the . community. Additional donations from local business activities boosted the overall total |**Event**|**Income £**|**Expenditure £**|**Net Income £**| |---|---|---|---| |Autumn Party|212|58|154| |Christmas Show|1668|205|1463| |Spring Fundraising|693|0|693| |Misc Fundraising|620|0|620| |**Total**|**3193**|**263**|**2930**| Our primary aim of fundraising is to ensure that we can continue to fund varied and fun activities such as ‘beach week’, the Leavers Party and Christmas Party. replace aged and damaged toys and improve the playgroup environment. ## **TRUSTEES:** The following Trustees were nominated and elected by the Committee to serve throughout the year 2021/22: Chair – Sophie Taylor (succeeded by Robyn Wilson January 2023) Secretary – Emma Green Treasurer – Robyn Wilson (succeeded by Catherine Roylance – March 2023) ## **CONTACT DETAILS:** Playgroup Manager -Tracey Ford Bredon Playgroup, Church Rooms, Dock Lane, Bredon, Tewkesbury, GL20 7LG. Tel: 01684 773536 bredonplaygroup@gmail.com Charity no. 1053149 Ofsted Register no. 205313 ## **PROFESSIONAL ADVISERS:** Bank: Santander Independent Accounts Examiner: Charlotte Millar Insurance: Morton Michel Payroll: PATA **1053149** **CC16a** **Bredon Playroup** ## **Receipts and payments accounts** 01/09/2021 31/08/2022 **For the period from To** ## **Section A Receipts and payments** **----- Start of picture text -----**
Restricted
Unrestricted funds funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 76,301 - - 76,301 87,820
Sale of Uniform 552 - - 552 893
Fundraising 3,047 - - 3,047 2,020
Services and Supplies 146 - - 146 60
Interest 5 - - 5 112
CJRS grant - - - - 1,114
Sponsorship - - - - 100
- - - - -
Sub total (Gross income for AR) 80,051 - - 80,051 92,119
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 80,051 - - 80,051 92,119
A3 Payments
Wages & PAYE & Pension 68,978 - - 68,978 68,577
Rent/Insurance 5,887 - - 5,887 8,152
Services and Supplies 4,957 - - 4,957 5,746
Training 68 - - 68 1,127
Fundraising - - - - -
Uniform 393 - - 393 991
- - - - -
- - - - -
Sub total 80,283 - - 80,283 84,592
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 80,283 - - 80,283 84,592
Net of receipts/(payments) - 231 - - - 231 7,527
A5 Transfers between funds - - - - -
A6 Cash funds last year end 68,441 - - 68,441 60,914
Cash funds this year end 68,209.67 - - 68,210 68,441
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted funds Endowment funds funds Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds** Current Account **13,661 - -** Savings Account **52,493 - -** Petty Cash _**2,056**_ **-** _**Total cash funds**_ **68,209.68 - -** (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted funds Endowment funds to nearest £funds to nearest £ to nearest £ Details B2 Other monetary assets - - - - - - - - - - - - - - - - - -** **B3 Investment assets** |**Details**
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**belongs**| |---|---|---|---| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |**B5 Liabilities**
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Signed by one or two trustees on behalf
of all the trustees|||**-**|**-**| |---|---|---|---|---| ||**Details**|||**Current value (optional)**| ||**Toys & Educational Equipment**||**-**|**-**| ||**Furniture & fittings**||**-**|**-**| ||**Computer**||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|||**When due (optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| |||||| ||Signature|Print Name||Date of approval| ||R Wilson|Robyn Wilson||13.06.23| ||C Roylance|Catherine Roylance||15.06.23| CHARITY (OMMISSION FOR ENGLAND WALES Independent examinerfs report on the accounts Seetlon A Independent Examiner's Report Report to the trusteesl of 6QE OM PLAVGgOup On accounts for tho year end8d Charity no (If any) 31.os aol Set out on pages I report to the trustees cm my examinati(m of the ￿l￿Trts ofthe ab¢)ve d￿rity {°the Trusn for ts year ended Responslbilties and basis of report As the charity's trustees, you are respjnsible for the preparation of the accounts in aC￿rdan￿ wrth the requiTements of the Chafities Act 2011 I'lhe ACVI. I report in respect of my ex8minalion of the Trusys accounts carried o under sectK)n 145 of the 2011 Act and in carying out my examination. I hav& followed all the applicable Directions g￿en by the Charity Commission unaer section 14515llb} of the A¢l_ Independent tThe charity's gross income exceeded £250,000 and l am qualified lo examtnerfs statement undertake the examination by being a qualified member of linsert name of applicable lisled bodyll. Delete I l rfnot applicabl&. I have completed my examination. I confinn that no material matters have come lo my attention in wnneth.on with the examination (other than that disclosed below") which gives me cause to believe that in, any material respeGt' the accounting iecords were ncrt kept in a(x0rdan￿ with section 130 of the Chari(ies Act; or the accounts did not accord with the accounting records. or the accounts not compty with the appltcable requirements Con￿rning the fomi and content of accounts set out in the Chaiilies {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view which TS not a Fnatter considered as part of an Independent examIr￿tIOn. I have no concerns and have come acTOSS no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the acojunts to be reached. . Please delete the w0￿S in the b￿cke¢S rflhey do not apply. Signed: Date: Is. t)u 20 Namo: LF4 PrQLOff6 IVI i LLPI SSOtsFfftON OF Relevant professional qualification(s} or body 21J0237S IER Oct 2018 {If anyl: Addrèss: 65 uee NJ DON INF mcfiD Section 8 Disclosure Only complete if the examiner needs lo highliaht rnaterial matters or Concerr {see CC32, Independent examination of charity accounts.. directions an guidan￿ for examiner5). Give here brief details of any items Ihat tho examiner wishas to disclose. IER Oct 2018