Bredon Playgroup, Church Rooms, Dock Lane, Bredon, Tewkesbury, GL20 7LG. Tel: 01684 773536 / bredonplaygroup@gmail.com Charity no. 1053149 / Ofsted Register no. 205313 **__________________________________________________________________________** ## **Trustees Report for Year Ending 31st August 2020** ## **AIMS:** Bredon Playgroup is a community pre-school run by experienced staff and managed by a committee of parents. We are self-financing and a registered charity. Our aim is to provide: - Quality and consistency so that every child makes good progress and no child gets left behind. - A secure foundation through learning and development opportunities which are planned around the needs and interests of each individual child and are assessed and reviewed regularly. - Partnership working between practitioners and with parents and/or carers. - Equality of opportunity and anti-discriminatory practice, ensuring that every child is included and supported. Whilst doing this we offer a safe and stimulating environment for children to learn through play. Children need to learn to express themselves, to develop their skills and to be socially confident. Building these skills we enable children to enter school confidently and enthusiastically. ## **OBJECTIVES:** Our key objectives for the year 2019/20 included: - Investment into staff training to ensure everyone was fully up to date on Ofsted and EYFS guidelines. - Additional training budget to allow staff to pursue personal development in specific areas of interest ie SENCO, ECAT etc. - Active recruitment of new committee members - Close management of expenditure on reduced income. - Managing the reserves fund within the restraints of the policy – allowing funds to be released to cover any short falls due to low numbers. ## **REVIEW OF ACTIVITIES & ACHIEVEMENTS:** - Survived a tricky year which saw Playgroup have to close due to the Covid 19 pandemic. Since our running costs in the second half of the year always outweigh our income, the forced closure thankfully did not cause too many financial difficulties. - Managed and implemented new policies, procedures and risk assessments in line with the developing Covid situation and guidelines. - On and off line support for families continued throughout the closure, including distribution of resources, story time and phonics videos for the children. - New committee members welcomed in the first half of the year and Bank staff recruited. ## **FUTURE PLANS:** Our plans for the year 2020/21 include: - Managing the future uncertainty due to continuing restrictions of the Covid pandemic. - Review fundraising abilities in line with government restrictions. - Expand the offer of hours to Pre-school children to ensure retention of staffing levels. - Staff training for EYFS changes to be implemented from September 2021. - Continued investment into the training budget to allow staff to pursue personal development. - Active recruitment of new committee members - Active promotion of playgroup to ensure preschool numbers for September 2021. - Close management of expenditure on possible reduced income. - Managing the reserves fund within the restraints of the policy. ## **FINANCES:** - Summary for 2019/2020: |**Income v Expenditure**|**Income £**|**Expenditure £**| |---|---|---| |Fees|76524|| |Grant|2094|| |Sale of uniform|294|| |Fundraising|2075|| |Services and Supplies|384|| |Sponsorship|169|| |Interest|318|| |Wages/PAYE/Pension||61999| |Rent/Insurance||6391| |Services & Supplies||5728| |Training||549| |**Total**|**81859**|**74667**| |**Net income**|**+7191**|| - Our principle source of income is fees but fund raising events and donations contributed 2.5% this year. This is slightly lower than previous years due to the Spring and Summer term events not going ahead as planned. |**Event**|**Income £**|**Expenditure £**|**Net Income £**| |---|---|---|---| |Autumn Party|254|35|219| |Christmas Show|1476|236|1240| |Spring Fundraising|329|0|329| |**Total**|**2059**|**271**|**1788**| - Total cash summary at 31[st] August 2020 ||**£**| |---|---| |Current Account|8268| |Savings Account|52376| |Pety Cash|271| |**Total Cash**|**60914**| ## **TRUSTEES:** The following Trustees were nominated and elected by the Committee to serve throughout the year 2019/20: Chair – Gemma Cox Secretary – Louise Jenkins Treasurer – Jo Warner ## **CONTACT DETAILS:** Playgroup Manager -Tracey Ford ## **PROFESSIONAL ADVISERS:** Bank: Santander Accountant: Pete Cox Insurance: Morton Michel Payroll: PATA **Bredon Playroup 1053149 Receipts and payments accounts CC16a** 01/09/2019 31/08/2020 **For the period from To** ## **Section A Receipts and payments** **----- Start of picture text -----**
Restricted
Unrestricted funds funds Endowment funds Total funds Last year
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 76,524 - - 76,524 64,034
Sale of Uniform 294 - - 294 361
Fundraising 2,075 - - 2,075 2,256
Services and Supplies 384 - - 384 460
Interest 318 - - 318 308
CJRS grant 2,094 - - 2,094 -
Sponsorship 169 - - 169 -
- - - - -
81,859 - - 81,859 67,419
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 81,859 - - 81,859 67,419
A3 Payments
Wages & PAYE & Pension 61,999 - - 61,999 57,959
Rent/Insurance 6,391 - - 6,391 8,230
Services and Supplies 5,728 - - 5,728 6,624
Training 549 - - 549 268
Fundraising - - - - -
Reserves spending - - - - 125
- - - - -
- - - - -
Sub total
74,667 - - 74,667 73,206
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total
-
- - - -
Total payments 74,667 - - 74,667 73,206
Net of receipts/(payments) 7,191 - - 7,191 - 5,787
A5 Transfers between funds - - - - -
A6 Cash funds last year end 53,723 - - 53,723 59,510
Cash funds this year end 60,914.35 - - 60,914 53,723
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf
of all the trustees|**Details**|**Restricted funds**
**to nearest £**
**to nearest £**
**8,268**
**-**
**52,376**
**-**
**_271_**
**-**
**60,914.35**
**-**
**Unrestricted**
**funds**|**Restricted funds**
**to nearest £**
**to nearest £**
**8,268**
**-**
**52,376**
**-**
**_271_**
**-**
**60,914.35**
**-**
**Unrestricted**
**funds**|**Endowment funds**
**to nearest £**| |---|---|---|---|---| ||Current Account|**8,268**|**-**|**-**| ||Savings Account|**52,376**|**-**|**-**| ||Petty Cash|**_271_**|**-**|**-**| ||**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**60,914.35**|**-**|**-**| |||OK
OK
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**||OK| |||||**Endowment funds**
**to nearest £**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| ||**Details**|||**Current value (optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|||**Current value (optional)**| ||**Toys & Educational Equipment**||**-**|**-**| ||**Furniture & fittings**||**-**|**-**| ||**Computer**||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|||**When due (optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| |||||| ||Signature|Print Name||Date of approval| |||||| |||||| CHARITY COMMISSION FOR ENGLAPX) ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the tru8taa81 members of On accounts for tho year ended 3111 Augusl 2020 Charity no {rf any) 1053149 Sèt out on pages 1and2 I rewrt lo the trust￿ on my examination of Ihe aCt￿nIS of the above dbarity {'the Trusf) for year ended 3110812020. Responslbllltles and basis of report As Ihe chariV5 trustees. are reSp￿￿1b18 fw the tTrparation of the accounls in alxordance with Ihe requirements of Ihe Charilies Ad 2011 ("the ￿). I report In respecl of my 8xamlnation of the Trust's accounts carried out under seclion 145 of the 2011 Act and in carying out my exarninalion. I have folowed all the applioble DirectK)ns given by the Charity Commission under section 145(5Xb) of the ACL Independent rrhe Chari￿s gross ino)me exceeded £250.000 and l am qualified lo examlnerfs statement undertake the examination by beir¥J a qualified rnember of Ihe Assodatlon of Accounting Technicians. I have cxxnpteled rny examination. I confinn that no material mailers hav8 me to my attention in Lx)nneGtion with the examlnation which gives m8 cause to believe that in. any malarial respect: the accountwig records were rK)t kepl in accordance wlth sedlon 130 of the ￿ritIeS Ad." or the accouts dNJ not ac(x)rd with the accounting records: or the accounts did not cory)ly with the applicable requirements concerning the form and content of accounts set out in the Charitles (AC0)￿ts arKI RetM)rts) Regulations 2008 other than any requirement that the a(xounts give a 'true and fairf view which is nol a mattèr ojnsvjered as part of an independent examination. I have no concems arKI have come across no other matters in connection wilh th8 examination to whlch attention should be drawn in this report in order to enable a proper ur¥derstanding of the ac￿)Unts to be rea¢hÉd. Signed: 3110512021 Name: Peter Cox Relevant professional qualificallon(5) or body (rf any): Assodthn of AccounbrKJ Techn￿lanS. Level 4 Dipk)ma. IER Oct 2018 Address: 88 c￿eensm8ad Bredon GL20 7NG Section B Disclosure Only complete if th8 examiner ne8ds lo highlight material matters ol ￿nCern (see CC32, Independenl examination of charity accounts: dlreclions arvj guidance for examiners). Glve here brief detalls of any itoms that the èxaminerwishes to dlsclose. IER Oct 2018