**Trustees' Annual Report for the period** Period start date Period end date 01 April 2024 **T** 31 Mar 2025 **From o** ## Section A Reference and administration details ~~ee~~ |~~es es~~|~~es~~||| |---|---|---|---| |**Trustee name**
~~es es~~
~~ee~~|**Office (if any)**
~~es~~
~~ee~~|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**
~~ee~~| |Janye Treadwell
~~es es~~
~~ee~~
~~ee~~|County
Commissioner
~~es~~
~~ee~~
~~ee~~|All Year
~~ee~~|Jayne Treadwell
~~ee~~
~~ee~~| |Gloria Brown
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee~~|From 01.11.25
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Sarah Riley
~~ee~~
~~ee~~
~~ee~~|Asst County
Commissioner
~~ee ~~
~~ee~~
~~ee~~|All Year
~~ee~~
~~ee~~|~~ee~~
~~ee~~| |Kim Brooks
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee~~|All Year
~~ee~~|~~ee~~| |Karen Staff
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee~~|All Year
~~ee~~|~~ee~~| |Carol White
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee~~|From 01.11.25
~~ee~~
~~ee~~|~~ee~~
~~ee~~| |Zoe Redmill
~~ee~~
~~ee~~
~~es~~|Division
Commissioner
~~ee ~~
~~ee~~
~~ee~~|From 16.07.25
~~ee~~
~~ee~~|~~ee~~
~~ee~~| |Catherine Moody
~~ee~~
~~es~~
~~re~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee~~|All Year
~~ee~~
~~ee~~|~~ee~~
~~ee~~| |Rachel Halle
~~es~~
~~re~~
~~a~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee~~|From 01.11.25
~~ee~~|~~ee~~| |Anna Remnant
~~re ~~
~~a~~
~~ee~~|Division
Commissioner
~~ee ~~
~~ee~~
~~ee~~|All Year
~~ee~~|~~ee~~| |Anne Marie Gerrard
~~a~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~|All Year|| March **2012** **TAR** 1 |12
13
14
15
16
17
18
19
20|Rachel Cruse|Division
Commissioner|All Year|| |---|---|---|---|---| ||Rebecca North|Division
Commissioner|All Year|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|

The Counties governing document are those of the Girlguiding
Guide Association, which consists of a Royal Charter, which in
turn gives authority to the Bye laws of the Association and the
Policy, Organisation and Rules of The Girlguiding Guide
Association.| |---|---| ||
Association| ||
The Trustees are appointed by the County Commissioner| ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The aim of The Guide Association is to promote the development of young girls in achieving their full physical, intellectual, social and spiritual potentials as individuals as responsible citizens and as members of the local and international communities. Providing an enjoyable and attractive scheme of progressive training based on the Guide promise and laws and led by the adult leadership. March **2012** **TAR** 3 The promotion of Guiding within the 12 Divisions of the county which ensures that a well-balanced programme is delivered to the young girls in the Association by Leaders of the Association. The trustees confirm that they have complied with the requirements of Section 4 of the Charities Act 2011 to have due regard to the public benefit guidance by the Charity Commission of England and Wales and continue with planning, **Summary of the main** maintaining, and following the Girlguiding programme through **activities undertaken for the** the County Executive committee. **public benefit in relation to these objects (include within this section the statutory** The main activities are weekly meetings of the various Units **declaration that trustees have** Rainbows, Brownies, Guides, Rangers and Young Leaders **had regard to the guidance issued by the Charity** working through the programme to achieve Bronze, Silver and **Commission on public** Gold Awards, following the Duke of Edinburgh Award Scheme **benefit)** The main activities are weekly meetings of the various Units Rainbows, Brownies, Guides, Rangers and Young Leaders working through the programme to achieve Bronze, Silver and Gold Awards, following the Duke of Edinburgh Award Scheme and the Queens Guide programme. These activities benefit our membership by developing their self-confidence and social skills, their practical and life skills and providing the opportunities to become leaders or volunteers themselves. ## **Additional details of objectives and activities (Optional information)** We are grateful for the many hours our Leaders and Volunteers give to Girlguiding throughout the County. Without this valuable contribution of time, dedication, determination and steadfastness, energy and expertise we would not have been able to achieve as much as we have. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance The County continues to monitor, promote and support Guiding **Summary of the main achievements of the charity** throughout the County of Hampshire West by arranging **during the year** trainings, activities, and events for its membership throughout the year. We have 270 units and 4,108 members and 1124 volunteers. Usually, every member must pay a subscription to the County but to assist units to keep their costs down we have not charged subscription this year therefore our income is down by £40,000. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The board of Trustee have examined the needs and the challenges faced by the County in both short and long term along with relevant financial forecasts and adopts a risk-based approach to the Reserves Policy. 1) Identify specific risk and create a designated fund for such. 2) Protects against unforeseen reduction in income by risk retaining 6 months’ worth of running costs. 3) Allow for 25% of annual running costs to take advantage of unforecast opportunities of expenditure. The board reviewed the Reserves Policy during the year. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** _A Barlow_ **Full name(s)** Ann Barlow **Position (eg Secretary, Chair,** County Treasurer **etc) Date** 23rd September 2024 March **2012** **TAR** 6 TAR March 2012 |**INCOME**|2024 - 2025| |---|---| |Adult Support|£1,940.00| |Autumn Training 23|| |Hampshire Rose 23|| |Hampshire Rose Lunch 24|£540.00| |Hampshire Rose Lunch 25|£735.00| |Young members celebration|£400.00| |INTOPS|£265.00| |DoE|£2,498.09| |YL Trainng|£400.00| |Subscriptions|£32,543.30| |Subscription Loans|£1,067.00| |County Staff/Exp/Mileage/Badges|| |County Thanks & Recognition|| |Commissioner's Conference 24|£320.00| |Marketing|£60.00| |County Day 23|| |County Day 24|| |County Exec Foxlease & Dinner|| |Showtime Costume Hire|| |Rainbow Pirate Day 23|| |Rainbow Day 24|£5,460.00| |Brownie Injoy 23|| |Brownie Day 24|£7,220.00| |Guide Food Festival|| |Guide Day Calshot|| |Ranger Leader Day|£620.00| |Sparkle Ball|| |Spiniker Tower|| |Showcase Cinema|£12,819.30| |World Thinking Day|£10,223.43| |Library sleepover|£6,685.00| |Leaders Social Hilliers
Inspire
Grants returned
Equipment Hire
Miscellaneous
Paid into wrong account
Showtime costumes
Hampshire West Badge Account
Closure of Southampton East
Loan Hurst Castle
Donations / Grants
Loan Marchwood Scout & Guide Hall
Eastleigh Div Loan
NS&I transfer
**Total Income (bank only)**
NS&I Investment Account interest earned
**Total Income**
Surplus/(defcit) for the year|£280.00
£9.55
£200.00
£3,351.16
£1,448.29
£12,300.91
£2,000.00
£4,000.00| |---|---| ||**£107,386.03**| ||**£107,386.03**| ||£21,022.94| ## **HAMPSHIRE WEST ANNUAL ACCOUNTS** ## **Receipts & Payments account - Year April 2024 – March 2** |**2023 - 2024**
**£1,350.00**
**£930.00**
**£240.00**
**£180.00**
**£680.00**
**£480.00**
**£30.00**
**£2,500.00**
**£727.50**
**£130.00**
**£165.00**
**£5,615.00**
**£3,585.00**
**£4,480.00**
**£605.00**
**£3,605.00**
**£11,638.55**
**£3,885.00**|**EXPENDITURE**
Adult Support Learning & Dev
Autumn Training 23
Hampshire Rose 23
Hampshire Rose Lunch 24
Hampshire Rose Lunch 25
Young members celebration
INTOPS
DoE
YL Training
County Subscription
Subscription Loans
County Staf/Exp/Mileage/Badges
County Thanks & Recognition
Commissioner's Conference 25
Commissioners Conference 24
MG & R Group
County Day 23
County Day 24
Commissioners Support
County Exec Foxlease & Dinner
Foxlease donation & showtime storage
BP weekends and presentations
Rainbow Pirate Day 23
Rainbow Day 24
Brownie Injoy 23
Brownie Day 24
Guide Food Festival
Guide Day Calshot
Ranger Leader Day
Sparkle Ball
Spiniker Tower
Showcase Cinema
World Thinking Day
Library sleepover| |---|---| ||Leaders Social Hilliers| |---|---| |**£30.00**|Storage & shelving| ||Website| |**£510.00**|Meeting Room Hire| ||Equipment| ||Stationary/Postage/Mailshot| |**£1,143.70**|Miscellaneous| ||Paid into wrong account| ||Division Rebates| |**£2,000.00**|Queens Guide| ||Closure of Southampton East| ||Virtual Guiding| |**£1,120.00**|Grants| ||Donations / Grants| |**£6,000.00**|Insurance| ||Eastleigh Div Loan| |**£40,000.00**|O/S exp b/fwd| |**£91,629.75**|**Total Expenditure (operating)**| |**£1,058.18**|Transfer to NS&I Investment Account| |**£92,687.93**|**Total Expenditure (bank)**| |**(£10,719.21)**|| **025** |2024|-|2025|**2023 - 2024**| |---|---|---|---| |||£6,531.20|**£155.80**| ||||**£2,290.18**| |||£2,934.00|**£2,090.00**| ||||**50**| |||£364.00|| |||£350.00|**£389.14**| |||£667.10|**£497.97**| |||£1,868.56|**£439.00**| |||£266.19|**£419.17**| |||£618.00|**£702.80**| |||£231.00|**£482.00**| |||£4,944.65|**£5,366.87**| |||£1,247.55|**£1,720.30**| |||£1,200.00|**£1,230.98**| |||£29.70|| |||£343.98|**£9,810.48**| ||||**£3,744.14**| ||||**£1,755.10**| ||||**74.05**| ||||**£2,068.76**| ||||**£295.00**| ||||**£12.09**| |||£9,671.99|| ||||**£18,458.96**| |||£7,713.75|| ||||**£7,531.01**| |||84.24|**£2,165.00**| |||£763.96|| ||||**£2,225.00**| ||||**£4,028.70**| |||£10,541.50|**£9,822.05**| |||£9,366.15|| |||£4,863.27|**£2,322.01**| |£240.00|| |---|---| |£6,101.17|**£5,436.56**| |£572.65|**£777.16**| |£454.68|**£445.00**| |£90.00|**£578.50**| |£399.86|**£310.37**| ||**£1,143.70**| |£9.55|| |£5,500.00|**£6,000.00**| |£207.40|**£85.23**| |£349.49|| |£66.00|**£83.60**| |£5,625.80|**£3,690.00**| |£1,200.91|| |£733.79|**£710.46**| ||**£4,000.00**| |£211.00|| |**£86,363.09**|**£103,407.14**| |£0.00|-| |**£86,363.09**|**£103,407.14**| ||**Statement of Receipts & Payments for year ended 31st Marc**|**Statement of Receipts & Payments for year ended 31st Marc**| |---|---|---| ||Total Income|**£107,386.03**| ||Total Expenditure (operating)|**£86,363.09**| ||Surplus this year|| ||Less: NS&I interest earned|| ||Opening bank balance at 01.04.24|| ||Unpresented cheques|| ||**Closing bank balance at 31.03.24**|| |**Statement of Assets & Liabilities as at 31st March 2025**
2024 - 2025
**Year end balance - bank**
£31,083.10
NS&I opening balance
£123,549.97
Interest earned
£1,238.89
Transfer out
**NS&I closing balance**
**£124,788.86**
Total assets
£155,871.96|**Statement of Assets & Liabilities as at 31st March 2025**
2024 - 2025
**Year end balance - bank**
£31,083.10
NS&I opening balance
£123,549.97
Interest earned
£1,238.89
Transfer out
**NS&I closing balance**
**£124,788.86**
Total assets
£155,871.96| |---|---| ||£155,871.96| ||| |**Prepared by**
Signature & date
**Print Name**|Ann Barlow - County Tr| ## **Independent examiner's report** Report to the trustees of The Guide Association - Hampshire West ("the charity"), c the accounts for the year ended 31st March 2025 ## Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the a with the requirements of the Charities Act 2011 ("The Act"). I report in respect of m Trust's accounts carried out under section 145 of the 2011 Act and in carrying out followed the applicable Directions given by the Charity Commission under section Independent examiner's statement **I have completed my examination. I confirm that no material matters hav in connection with the examination which gives me cause to believe that respect:** **(i) accounting records were not kept in accordance with section 130 of th** **(ii) the accounts do not accord with the accounting records** **I have no concerns and have come across no other matters in connection which attention should be drawn in order to enable a proper understandin reached.** Name: Zoe Redmill Relevant professional qualification: FCA Address: 220 Woodlands Road S ## **ch 2025** £21,022.94 £0.00 £9,670.73 £389.43 **£31,083.10** 2023 - 2024 **£9,670.73 £162,491.79 £1,058.18 £40,000.00 £123,549.97** £133,220.70 ## 03.04.2025 reasurer charity number 1053131 on accounts in accordance my examination of the my examination, I have 145(5)(b) of ther Act. **ve come to my attention in, any material** **e Act; or** **with the examination to ng of the accounts to be** SO40 7GL CHARITY COI FOR ENGLAND Section A In Report to the trustees On accounts for the year ended Set out on pages Responsibilities and basis of report Independent I examiner's statement Name: Relevant professional qualification(s) or body IER MMISSION AND WALES Independent e) ependent Examiner's Report Girlguiding Hampshire West March 2025 (rotylorrsli I report to the trustees on my examina charity ("the Trust") for the year ended As the charity's trustees, you are resp( accounts in accordance with the requii ("the Act"). I report in respect of my examination o unaer section 14> Ot tne 2UI l Act ancj have followed all the applicable Directi under section 145(5)(b) of the Act. I have completed my examination. I ci come to my attention in connection wit disclosed below ") which gives me cau respect: the accounting records were n01 of the Charities Act; or the accounts did not accord witF the accounts did not comply witl concerning the form and conten (Accounts and Reports) Regula1 that the accounts give a 'true an considered as part of an indepe I have no concerns and have come with the examination to which atten1 order to enable a proper understan( Please delete the words in the bracki zo e Q£i)Trl ) L FCA caminer's report on the Iccounts Charity no (if any) 1053131 pr to inr.li irle th• r!?na n! im:hrJro nf ?riA4tinn?I tion of the accounts of the above P#if-rfi l°Yl- )nsible for the preparation of the -ements of the Charities Act 2011 ,f the Trust's accounts carried out In carrying out my examination, I ons given by the Charity Commission edto eof )nfirm that no material matters have h the examination (other than that Ise to believe that in, any material t kept in accordance with section 130 I the accounting records; or the applicable requirements t of accounts set out in the Charities tions 2008 other than any requirement Id fair, view which is not a matter ndent examination. across no other matters in connection tion should be drawn in this report in ing of the accounts to be reached. ts if they do not apply. Date: Oct 2018