Period start date Period end date ~~aA~~ 01 April 2023 **T** 31 Mar 2024 **From o** Section A Reference and administration details ~~a~~ ## **Trustees' Annual Report for the period** **Charity name** The Guide Association Hampshire West ~~PO~~ **Other names charity is known by** ~~PO~~ **Registered charity number (if any)** ~~Po~~ 1053131 **Charity's principal address** 15, Compton Road Totton Southampton **Postcode SO40 3AS** ## **Registered charity number (if any)** 1053131 ## **Names of the charity trustees who manage the charity** |~~ee~~|~~ee~~|~~ee~~|| |---|---|---|---| |**Trustee name**
~~ee~~
~~a~~|**Office (if any)**
~~ee~~
~~ee~~|**Dates acted if not for**
**whole year**
~~ee~~
~~ee~~|**Name of person (or body) entitled**
**to appoint trustee (ifany)**
~~ee~~| |Janye Treadwell
~~ee ~~
~~a~~
~~ee~~|County
Commissioner
~~ee ~~
~~ee~~
~~ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|Jayne Treadwell
~~ee~~
~~ee~~| |Catherine
Chapman
~~a ~~
~~ee~~
~~ae~~|Division
Commissioner
~~ee ~~
~~ee~~
~~ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Sarah Riley
~~ee~~
~~ae~~
~~ee~~|Asst County
Commissioner
~~ee~~
~~ee~~
~~ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Alison Dixon
~~ae~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~
~~ee ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Catherine Brear
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee ~~
~~ee ee~~
~~ee ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Anna Stoker
~~ee~~
~~ee~~
~~ae~~|Division
Commissioner
~~ee ee~~
~~ee ee~~
~~ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Ruth Dingley
~~ee~~
~~ae~~
~~ee~~|Division
Commissioner
~~ee ee~~
~~ee~~
~~ee~~|All Year
~~ee~~
~~ee~~
~~ee~~|~~ee~~
~~ee~~
~~ee~~| |Catherine Moody
~~ae~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee~~|All Year
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~~ee~~|~~ee~~
~~ee~~| |Elaine Urban
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee ee~~|All Year
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~~ee~~|~~ee~~
~~ee~~| |Alex Babbage
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee ee~~
~~ee~~|All Year
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~~ee~~|~~ee~~
~~ee~~| |Jayne Buckley
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee ee~~
~~ee~~
~~ee ee~~|All Year
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~~ee~~|~~ee~~
~~ee~~| |Gemma North
~~ee~~
~~ee~~
~~ee~~|Division
Commissioner
~~ee~~
~~ee ee~~
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~~eG~~|~~eG~~|~~eG~~| March **2012** ||17
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20||||| |---|---|---|---|---|---| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The Counties governing document are those of the Girlguiding Type of governing document Guide Association, which consists of a Royal Charter, which in (eg. trust deed, constitution) turn gives authority to the Bye laws of the Association and the Policy, Organisation and Rules of The Girlguiding Guide Association. Association How the charity is constituted (eg. trust, association, company) The Trustees are appointed by the County Commissioner Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system March **2012** **TAR** 2 and procedures to manage them. |**Section C Objectives and activities**|**Section C Objectives and activities**| |---|---| |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|| ||The aim of The Guide Association is to promote the
development of young girls in achieving their full physical,
intellectual, social and spiritual potentials as individuals as
responsible citizens and as members of the local and
international communities.
Providing an enjoyable and attractive scheme of progressive
training based on the Guide promise and laws and led by the
adult leadership.| ||The promotion of Guiding within the 12 Divisions of the county
which ensures that a well-balanced programme is delivered to
the young girls in the Association by Leaders of the Association.
The trustees confrm that they have complied with the
requirements of Section 4 of the Charities Act 2011 to have due
regard to the public beneft guidance by the Charity Commission
of England and Wales and continue with planning, maintaining,
and following the Girlguiding programme through the County
Executive committee.
The main activities are weekly meetings of the various Units
Rainbows, Brownies, Guides, Rangers and Young Leaders
working through the programme to achieve Bronze, Silver and
Gold Awards, following the Duke of Edinburgh Award Scheme
and the Queens Guide programme.
These activities beneft our membership by developing their
self-confdence and social skills, their practical and life skills and
providing the opportunities to become leaders or volunteers
themselves.| ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 We are grateful for the many hours our Leaders and Volunteers give to Girlguiding throughout the County. Without this valuable contribution of time, dedication, determination and steadfastness, energy and expertise we would not have been able to achieve as much as we have. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance The County continues to monitor, promote and support Guiding **Summary of the main** throughout the County of Hampshire West by arranging **achievements of the charity** trainings, activities, and events for its membership throughout **during the year** the year. We have 270 units and 4,108 members and 1124 volunteers. Usually, every member must pay a subscription to the County but to assist units to keep their costs down we have not charged subscription this year therefore our income is down by £40,000. ## **Section E Financial review** March **2012** **TAR** 5 The board of Trustee have examined the needs and the **Brief statement of the** challenges faced by the County in both short and long term **charity’s policy on reserves** along with relevant financial forecasts and adopts a risk-based approach to the Reserves Policy. - 1) Identify specific risk and create a designated fund for such. 2) Protects against unforeseen reduction in income by risk retaining 6 months’ worth of running costs. 3) Allow for 25% of annual running costs to take advantage of unforecast opportunities of expenditure. The board reviewed the Reserves Policy during the year. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** A Barlow **Full name(s)** Ann Barlow **Position (eg Secretary, Chair,** County Treasurer **etc) Date** 23rd September 2024 March **2012** **TAR** 6 **HAMPSHIRE WEST ANNUAL ACCOUNTS** ~~a~~ **Receipts & Payments account - Year Appts & Payments account - Year Apts & Payments account - Year Apyments account - Year Apments account - Year Appril 2023 – March 2024** **Receipts & Payments account - Year Appts & Payments account - Year Apts & Payments account - Year Apyments account - Year Apments account - Year Appril 2023 – March 2024** ~~a~~ **INCOME** ~~SS~~ 2023 - 2024 **2022 - 2023 EXPENDITURE** 2023 - 2024 **2022 - 2023 Statement of Receipts & Payments for year ended 31st March 2024** ~~aA~~ Adult Support **£10.00** Adult Support Learning & Dev £155.80 **£2,173.30** ~~a~~ Autumn Training 22 ~~SG~~ Autumn Training 22 **£933.31** Total Income **£92,687.93** ~~a~~ Autumn Training 23 ~~GG~~ £1,350.00 Autumn Training 23 £2,290.18 ~~GG~~ Hampshire Rose Lunch 22 **£80.00** Hampshire Rose Lunch 22 **£2,118.00** Total Expenditure (operating) **£103,407.14** ~~a~~ Hampshire Rose 23 ~~GG~~ **£1,230.00** Hampshire Rose 23 £2,090.00 Surplus this year -£10,719.21 ~~a~~ Hampshire Rose Lunch 24 ~~SG~~ £930.00 Hampshire Rose Lunch 24 50 Less: NS&I interest earned (£1,058.18) ~~GG~~ Young members celebration £240.00 Young members celebration £389.14 Opening bank balance at 01.04.23 £21,237.12 ~~a~~ INTOPS ~~GG~~ £180.00 **£265.00** INTOPS £497.97 **£856.38** Unpresented cheques £211.00 ~~a~~ DoE ~~GG~~ **£138.00** ~~GG~~ DoE ~~GG~~ £439.00 ~~(GO~~ **£614.00 Closing bank balance at 31.03.24 £9,670.73** ~~GG~~ YL Trainng £680.00 **£360.00** YL Training £419.17 **£271.75** Subscriptions **£1,008.00** County Subscription £702.80 **£1,739.50** ~~a GG GG C~~ ~~**G** OO G~~ Subscription Loans Subscription Loans £482.00 **£654.50 Statement of Assets & Liabilities as at 31st March 2024** County Staff/Exp/Mileage/Badges County Staff/Exp/Mileage/Badges £5,366.87 **£4,214.08** 2023 - 2024 2022 - 2023 ~~eeA~~ County Thanks & Recognition ~~CCSS~~ **£1,235.00** County Thanks & Recognition £1,720.30 **£2,836.16 Year end balance - bank** £9,670.73 £21,237.21 ~~a~~ Commissioner's Conference £480.00 **£300.00** Commissioner's Conference £1,230.98 **£1,102.25** NS&I opening balance £162,491.79 £247,309.58 Commissioners Support 74.05 Interest earned £1,058.18 £182.21 ~~eea~~ Marketing ~~A SC~~ MG & R Group £9,810.48 **£1,421.46** Transfer out £40,000.00 £85,000.00 ~~a~~ County Day 22 ~~SG~~ **£65.00** County Day 22 **£4,252.16** County Day 23 £30.00 **£2,085.00** County Day 23 £3,744.14 **£1,987.25 NS&I closing balance £123,549.97 £162,491.79** ~~eea~~ County Day 24 £2,500.00 County Day 24 £1,755.10 Total assets £133,220.70 £183,729.00 ~~GO~~ County Exec Foxlease & Dinner £727.50 County Exec Foxlease & Dinner £2,068.76 Showtime Costume Hire £130.00 **£80.00** Foxlease donation & showtime storage £295.00 **£370.00** Guide Football **£50.00** BP weekends and presentations **Prepared by** ~~eea~~ Rainbow Funday 22 **£2,590.00** Rainbow Funday 22 **£7,261.66** Signature & date 13.04.2024 Rainbow Pirate Day 23 £165.00 **£3,555.00** Rainbow Pirate Day 23 £12.09 **£7,324.21 Print Name** Ann Barlow - County Treasurer ~~eea~~ Brownie Injoy 23 £5,615.00 **£2,755.00** Brownie Injoy 23 18458.96 ~~a~~ Brownie Day 22 **£5,370.00** Brownies Day 22 **£12,260.98 Independent examiner's report** ~~a~~ Guide Food Festival £3,585.00 Guide Food Festival £7,531.01 **£8,924.09** Guide Day Calshot £4,480.00 **£2,962.00** Guide Day Calshot £2,165.00 Report to the trustees of The Guide Association - Hampshire West ("the charity"), charity number 1053131 on Ranger Day **£260.00** Ranger Day **£868.07** the accounts for the year ended 31st March 2024 ~~eea~~ Sparkle Ball £605.00 **£1,880.00** Sparkle Ball ~~a~~ £2,225.00 **£300.00** Spiniker Tower £3,605.00 **£240.00** Spiniker Tower £4,028.70 Responsibilities and basis of report ~~eeeea~~ Showcase CinemaWinter Festival ~~A~~ £11,638.55 **£10£14,,995.50480.00** Showcase CinemaWinter Festival ~~**a**~~ £9,822.05 **£38£8,,973.50742.41** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("The Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have Library sleepover £3,885.00 Library sleepover £2,322.01 followed the applicable Directions given by the Charity Commission under section 145(5)(b) of ther Act. ~~—~~ Inspire £30.00 Grants ~~——————~~ £3,690.00 **£5,540.00** ~~**a**~~ Donations / Grants **£181.70** Storage & shelving £5,436.56 **£5,364.87** Grants returned £510.00 **£160.00** Website £777.16 **£492.90** ~~**a**~~ Meeting Room Hire £445.00 **£704.25** Independent examiner's statement Equipment Hire Equipment £578.50 **£1,145.40 I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material** ~~a~~ Stationary/Postage/Mailshot £310.37 **£193.83 respect:** Miscellaneous £1,143.70 **£45.55** Miscellaneous ~~i~~ 1143.7 **(i) accounting records were not kept in accordance with section 130 of the Act; or(ii) the accounts do not accord with the accounting records** ~~ee~~ ~~**a**~~ Bounced Cheques Bounced Cheques ~~aa~~ **£50.00** Division Rebates ~~a~~ £6,000.00 **£6,500.00** Queens Guide £85.23 **I have no concerns and have come across no other matters in connection with the examination to** ~~a~~ Hampshire West Badge Account £2,000.00 **£2,000.00** Virtual Guiding ~~eS~~ £83.60 **£198.88 which attention should be drawn in order to enable a proper understanding of the accounts to bereached.** ~~aa~~ Loan Hurst Castle £1,120.00 Loan Hurst Castle ~~eSa a~~ **£1,120.00** Loan Marchwood Scout & Guide Hall £6,000.00 **£2,000.00** Insurance £710.46 **£648.41** ~~eea CC~~ Eastleigh Div Loan £4,000.00 ~~a~~ NS&I transfer £40,000.00 **£85,000.00** O/S exp b/fwd Signed: Zoe Redmill Date: 17.04.2024 ~~a~~ **Total Income (bank only) £91,629.75 £141,380.75 Total Expenditure (operating) £103,407.14 £132,157.56** ~~A~~ NS&I Investment Account interest earned £1,058.18 £182.21 Transfer to NS&I Investment Account £0.00 - Name: Zoe Redmill ~~a~~ Relevant professional qualification: FCA **Total Income £92,687.93** £141,562.96 **Total Expenditure (bank) £103,407.14 £132,157.56** Address: 220 Woodlands Road SO40 7GL ~~poGGeee ee~~ Surplus/(deficit) for the year -£10,719.21 £9,405.40 ~~ee ee ee ee ee oe~~ ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees/ members of** ## Charity Name The Guide Association – Hampshire West ## **On accounts for the year ended** 31[st] March 2024 **Charity no (if any)** 1053131 ## **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date: Name:** Zoe Redmill **Relevant professional qualification(s) or body (if any):** FCA **October 2018** 1 **IER** **Address:** 220 Woodlands Road Woodlands SO40 7GL **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**