2023-03-31-accounts - The Guide Association - Hampshire West

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	01	April	2022	T	31	Mar	2023
From				o

Section A Reference and administration details

Charity name

The Guide Association Hampshire West

Other names charity is known by

Registered charity number (if any) 1053131

Charity's principal address 15, Compton Road Totton Southampton Postcode SO40 3AS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Janye Treadwell	County Commissioner	All Year	Jayne Treadwell
Catherine Chapman	Division Commissioner	All Year
Sarah Riley	Asst County Commissioner	All Year
Alison Dixon	Division Commissioner	All Year
Catherine Brear	Division Commissioner	All Year
Anna Stoker	Division Commissioner	All Year
Ruth Dingley	Division Commissioner	All Year
Catherine Moody	Division Commissioner	All Year
Elaine Urban	Division Commissioner	All Year
Alex Babbage	Division Commissioner	All Year
Jayne Buckley	Division Commissioner	All Year
Gemma North	Division Commissioner	All Year




1 March2012

March 2012

	17 18 19 20



		Names of the trustees for the charity, if any, (for example, any custodian trustees)
		Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

The Counties governing document are those of the Girlguiding Type of governing document Guide Association, which consists of a Royal Charter, which in (eg. trust deed, constitution) turn gives authority to the Bye laws of the Association and the Policy, Organisation and Rules of The Girlguiding Guide Association. Association How the charity is constituted (eg. trust, association, company) The Trustees are appointed by the County Commissioner Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system

March 2012

TAR

and procedures to manage them.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
	The aim of The Guide Association is to promote the development of young girls in achieving their full physical, intellectual, social and spiritual potentials as individuals as responsible citizens and as members of the local and international communities. Providing an enjoyable and attractive scheme of progressive training based on the Guide promise and laws and led by the adult leadership.
	The promotion of Guiding within the 13 Divisions of the county which ensures that a well-balanced programme is delivered to the young girls in the Association by Leaders of the Association. The trustees confrm that they have complied with the requirements of Section 4 of the Charities Act 2011 to have due regard to the public beneft guidance by the Charity Commission of England and Wales and continue with planning, maintaining, and following the Girlguiding programme through the County Executive committee. The main activities are weekly meetings of the various Units Rainbows, Brownies, Guides, Rangers and Young Leaders working through the programme to achieve Bronze, Silver and Gold Awards, following the Duke of Edinburgh Award Scheme and the Queens Guide programme. These activities beneft our membership by developing their self-confdence and social skills, their practical and life skills and providing the opportunities to become leaders or volunteers themselves.

Additional details of objectives and activities (Optional information)

March 2012

TAR

We are grateful for the many hours our Leaders and Volunteers give to Girlguiding throughout the County especially in the recovery of membership due to the global pandemic Covid 19.

Without this valuable contribution of time, dedication, determination and steadfastness, energy and expertise we would not have been able to achieve as much as we have.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

The County continues to monitor, promote and support Guiding Summary of the main throughout the County of Hampshire West by arranging achievements of the charity trainings, activities, and events for its membership throughout during the year the year. We have 271 units and 4,300 members and 1150 volunteers. Usually, every member must pay a subscription to the County but due to units not being able to meet and to assist them to keep their costs down we have not charged subscription this year therefore our income is down by £36,500.

Section E Financial review

March 2012

TAR

The board of Trustee have examined the needs and the Brief statement of the challenges faced by the County in both short and long term charity’s policy on reserves along with relevant financial forecasts and adopts a risk-based approach to the Reserves Policy.

1) Identify specific risk and create a designated fund for such. 2) Protects against unforeseen reduction in income by risk retaining 6 months’ worth of running costs.
3) Allow for 25% of annual running costs to take advantage of unforecast opportunities of expenditure. The board reviewed the Reserves Policy during the year.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A Barlow

Full name(s) Ann Barlow Position (eg Secretary, Chair, County Treasurer etc) Date 8th October 2023

March 2012

TAR

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	01	April	2022	T	31	Mar	2023
From				o

Section A Reference and administration details

Charity name

The Guide Association Hampshire West

Other names charity is known by

Registered charity number (if any) 1053131

Charity's principal address 15, Compton Road Totton Southampton Postcode SO40 3AS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Janye Treadwell	County Commissioner	All Year	Jayne Treadwell
Catherine Chapman	Division Commissioner	All Year
Sarah Riley	Asst County Commissioner	All Year
Alison Dixon	Division Commissioner	All Year
Catherine Brear	Division Commissioner	All Year
Anna Stoker	Division Commissioner	All Year
Ruth Dingley	Division Commissioner	All Year
Catherine Moody	Division Commissioner	All Year
Elaine Urban	Division Commissioner	All Year
Alex Babbage	Division Commissioner	All Year
Jayne Buckley	Division Commissioner	All Year
Gemma North	Division Commissioner	All Year




1 March2012

March 2012

	17 18 19 20



		Names of the trustees for the charity, if any, (for example, any custodian trustees)
		Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system

March 2012

TAR

and procedures to manage them.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
	The aim of The Guide Association is to promote the development of young girls in achieving their full physical, intellectual, social and spiritual potentials as individuals as responsible citizens and as members of the local and international communities. Providing an enjoyable and attractive scheme of progressive training based on the Guide promise and laws and led by the adult leadership.
	The promotion of Guiding within the 13 Divisions of the county which ensures that a well-balanced programme is delivered to the young girls in the Association by Leaders of the Association. The trustees confrm that they have complied with the requirements of Section 4 of the Charities Act 2011 to have due regard to the public beneft guidance by the Charity Commission of England and Wales and continue with planning, maintaining, and following the Girlguiding programme through the County Executive committee. The main activities are weekly meetings of the various Units Rainbows, Brownies, Guides, Rangers and Young Leaders working through the programme to achieve Bronze, Silver and Gold Awards, following the Duke of Edinburgh Award Scheme and the Queens Guide programme. These activities beneft our membership by developing their self-confdence and social skills, their practical and life skills and providing the opportunities to become leaders or volunteers themselves.

Additional details of objectives and activities (Optional information)

March 2012

TAR

We are grateful for the many hours our Leaders and Volunteers give to Girlguiding throughout the County especially in the recovery of membership due to the global pandemic Covid 19.

Without this valuable contribution of time, dedication, determination and steadfastness, energy and expertise we would not have been able to achieve as much as we have.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Section E Financial review

March 2012

TAR

1) Identify specific risk and create a designated fund for such. 2) Protects against unforeseen reduction in income by risk retaining 6 months’ worth of running costs.
3) Allow for 25% of annual running costs to take advantage of unforecast opportunities of expenditure. The board reviewed the Reserves Policy during the year.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A Barlow

Full name(s) Ann Barlow Position (eg Secretary, Chair, County Treasurer etc) Date 8th October 2023

March 2012

TAR

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Guide Association – Hampshire West

On accounts for the year ended Set out on pages

31 March 2023 Charity no 1053131 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 2 April 2023 Signed: Name: Zoe Redmill Relevant professional FCA qualification(s) or body (if any):

Address: 220 Woodlands Road Woodlands, Southampton SO40 7GL

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER