2023-08-31-accounts - Yerbury PTA

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Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: YERBURY PTA

Charity registration number: 1053085

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in the School, in particular by developing effective relationships between the staff, parents and others associated with the School and engaging in activities or providing facilities or equipment which support the School and advance the education of its pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Trustees have had regard to the guidance on public benefit issued by the Charity Commission and the PTA’s constitution. This year, the PTA has focussed again on raising funds for the School to assist with the budget cuts it is currently faced with, as well as to enhance links between the parents, pupils and staff of the school. As with every school and PTA around the country, our activities were severely impacted by the cost-of-living crisis. However, we have secured valuable fundings through organising the Winter Fair and Summer Fair which are aimed at bringing the community together and supporting children.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	As agreed at the AGM in October 2023 the two key areas the School sees really benefitting from support from the PTA, are: (i) arts, music and dance which enrich our children in so many ways; and (ii) improvements of schools teaching equipment’s. Due to funding cuts, it is anticipated that the arts, dance and music provision will remain as key items to be funded by funds raised by the PTA. In terms of commitments for funds already raised, the PTA has agreed to fund £30,000 on specialist music and dance provision for the coming year.

You may choose to include further statements where relevant about:

Additional information (optional)

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The main achievements of the year were the well-enjoyed events of the Winter Fair and the Summer Fair. The events provided opportunities to socialise with the wider Yerbury community and have been a source of great entertainment for pupils, parents and staff of the School. While we were able, we continued to seek to raise the profile of the Yerbury Foundation and secure regular and one-off donations. As summarised in the Accounts, the Foundation and PTA events raised £58265.43( before expenses)

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity maintains regular financial reports throughout the year and is confident it will be able to meet its objectives. The annual is attached.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The PTA believes it is prudent to have sufficient reserves to cover the following year’s music, dance and learning resources provisions. The PTA is well within its reserve policy.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		Association
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution (NCTPA model constitution adopted on 11 November 2010 was amended and replaced on 4 October 2018 by the PTA UK 2016 model constitution).
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Members

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Yerbury PTA
Other name the charity uses
Registered charity number	1053085
Charity’s principal address	c/o Yerbury Primary school Foxham Road London N19 4RR London

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Na me of per son (or bod y) enti tled to app oint trus tee (if any)
	Su Yun Lo	Trustee	Me mbe r of the PTA
	Seeta Pena Gangadhran	Trustee	Me mbe r of the PTA
	Nassima Marref	Trustee	Me mbe r of the PTA
	Michael Garnett	Trustee	Me mbe r of the PTA
	Sophie Kasriel	Trustee	Me mbe r of the PTA
	Joanna Varvana	Trustee	Me mbe r of the PTA

	Mel Edrich	Trustee	Me mbe r of the PTA
9

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

larations
Signature(s) Full name(s)

	Su Yun Lo		Nassima Marref
Treasurer		Trustee
5th September 2024

Yerbury PTA Balance Sheet As of 31 August 2023

	Total

Fixed Asset
Total Fixed Asset	£0.00
Cash in hand and at bank
Cash in hand	£4.62
CAF Cash 00014025	£104,474.60
CAF Gold PIP 00096611	£49,059.84
Total Cash at bank and in hand	£153,539.06
Debtors	£0.00
Total Debtors	£0.00
NET CURRENT ASSETS	£153,539.06
Creditors: amounts falling due within one year
Trade Creditors	£154.00
Total Trade Creditors	£154.00
Current Liabilities
Total Current Liabilities	£0.00
Total Creditors: amounts falling due within one year	£154.00
NET CURRENT ASSETS (LIABILITIES)	£153,385.06
TOTAL ASSETS LESS CURRENT LIABILITIES	£153,385.06
TOTAL NET ASSETS (LIABILITIES)	£153,385.06
Charity funds
Retained Earnings	£211,275.71
Net Income	-£57,890.65
Total Charity funds	£153,385.06

Yerbury PTA Profit and Loss Statement As at 31 August 2023

Income

Dona�ons

	£231.65 £57,663.06 £161.51 £2,200.00 £732.54 £48.26 Amazon Smile CAF Easy Fundraising GAYE JustGiving Paypal
	Total Dona�ons £61,037.02 Ac�vi�es and Events £589.89 £5,308.00 £330.74 £5,890.05 £2,639.41 £2,428.82 £11,972.91 £2,112.30 £10,471.11 £643.36 £8,402.33 £5,086.63 £2,389.88 Bake Sales Cash deposit - events Christmas Cards Christmas Trees Class Photos Disco Fun Run International Evening Parents' quiz Pumpkin Sales Summer Fair Winter Fair Year 6 Leavers
	Total Ac�vi�es and Events £58,265.43 Other Income £693.30 £1,000.00 Bank Interest Sponsorship
	Other Income £1,693.30
Total	Income £120,995.75

Expenditures Ac�vi�es and Event Expenditures £2,619.60 £2,613.66 Financial Expenses Bank Monthly Account Fee £60.00 Ofce / General Admin Expenses Christmas Trees Class Photos £593.36 Disco £550.00 Fun Run £491.19 International Evening £443.29 Parents' quiz £1,200.46 Summer Fair £3,757.71 Winter Fair £1,164.41 Year 6 Leavers Total Ac�vi�es and Events Expenditures £13,433.68 Total Financial Expenses £60.00	Expenditures Ac�vi�es and Event Expenditures £2,619.60 £2,613.66 Financial Expenses Bank Monthly Account Fee £60.00 Ofce / General Admin Expenses Christmas Trees Class Photos £593.36 Disco £550.00 Fun Run £491.19 International Evening £443.29 Parents' quiz £1,200.46 Summer Fair £3,757.71 Winter Fair £1,164.41 Year 6 Leavers Total Ac�vi�es and Events Expenditures £13,433.68 Total Financial Expenses £60.00
	Financial Expenses Bank Monthly Account Fee £60.00 Ofce / General Admin Expenses Total Ac�vi�es and Events Expenditures £13,433.68 Total Financial Expenses £60.00
	Admin £925.00 Parentkind Annual Membership £140.00
	Other Expenditures Disbursement to Yerbury Primary School £164,327.72 Total Ofce / General Admin Expenses £1,065.00
	Total Other Expenses £164,327.72
Total	Expenditures £178,886.40
NET OPERATING INCOME NET OTHER INCOME NET INCOME/(LOSS) -£57,890.65 -£57,890.65 -£57,890.65

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Yerbury PTA On accounts for the year 31.08.2023 Charity no 1053085 ended (if any) Set out on pages 3 - 5 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 22.07.2024 Name: Harley Luke Relevant professional Chartered Accountant qualification(s) or body (ICAEW) (if any): Address: 38 Fairmead Road London N19 4DF

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .