## **Trustees’ Annual Report for the period**
**From 01/09/2021 Period start date To 31/08/2022 Period end date**
## **Charity name: YERBURY PTA**
## **Charity registration number: 1053085**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in the
School, in particular by developing
effective relationships between the staff,
parents and others associated with the
School and
engaging in activities or providing facilities
or equipment which support the School and
advance the education of its pupils.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|trustees have had regard to the guidance on
public benefit issued by the Charity
Commission and the PTA’s
constitution.
This year, the PTA has focussed again on
raising funds for the School to assist with
the budget cuts it is currently faced with, as
well as to enhance links between the
parents,
pupils and staff of the school.
As with every school and PTA around the
country, our activities were severely
impacted post COVID recovery and the
cost-of-living crises.
However, we have secured valuable
fundings through organising the Winter Fair
and Summer Fair and the Disco which are
aimed at bringing the community together
and supporting children.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|As agreed at the AGM in October 2022 the
two key areas the School sees really
benefitting from support from the
PTA, are: (i) arts, music and dance which
enrich our children in so many ways; and
(ii) improvements of schools teaching
equipment such as white boards.
Due to funding cuts, it is anticipated that|
the arts, dance and music provision will remain as key items to be funded by funds raised by the PTA. In terms of commitments for funds already raised, the PTA has agreed to fund £30,000 on specialist music and dance provision for the coming year. All donations to the Yerbury Foundation (including gift aid) raised £86,269.42 in the year.
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements of the year were the
well-enjoyed events of the Winter Fair, the
Disco and the Summer
Fair.
The events provided opportunities to
socialise with the wider Yerbury
community and have been a source of great
entertainment for pupils, parents and staff
of the School. While we were able, we
continued to seek to raise the profile of the
Yerbury Foundation and secure regular and
one-off donations. The PTA donated
£32,915.00 from prior
year funds to the school to meet costs
associated with music and dance specialist
provision for all year groups.
As summarised in the Accounts, the
Foundation and PTA events raised
£118,443.76 (before expenses)|
|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity maintain regular financial
reports throughout the year and is
confident it will be able to meet its
objectives. The annual is attached.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTA believes it is prudent to have
sufficient reserves to
cover the following year’s music and dance
provision aswell as additional £3,000
buffer for emergency needs the School may
identify. The PTA is well within its reserve
policy.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charitybegantheyearwith a cash balance of
£137,479.58.
Totalincome fortheyearwas £118,443.76andtotal
expenses includingcashcontributionstotheSchoolwere
£44,647.63.
The charity endedthe yearwithnet cashassetsof
£211,275.71|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**Association**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution (NCTPA model constitution
adopted on 11 November 2010 was
amended and replaced on 4 October
2018 by the PTA UK 2016 model
constitution).|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Members|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Yerbury PTA|
|---|---|
|Other name the charity uses||
|Registered charity number|1053085|
|Charity’s principal address|c/o Yerbury Primary school
Foxham Road
London N19 4RR London|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|---|
||Anne OdingSmee|Chair||||Member of the PTA|
||Seeta Pena
Gangadhran|Trustee||||Member of the PTA|
||Nassima Marre|Trustee||||Member of the PTA|
||Michael Garnett|Trustee||||Member of the PTA|
||Andrea Santolalla|Trustee||||Member of the PTA|
||Joanna Varvana|Trustee||||Member of the PTA|
||Laura Heath|Trustee||||Member of the PTA|
||Mel Edrich|Trustee||||Member of the PTA|
||||||||
||Corporate trustees–names of||the directors at the date the report was approved||||
||**Director name**||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Ex•mptions from disclosur•
Reason for non-disclosure of key personnel details
Other optional information
Declarations
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## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ YERBURY PTA members of**
**On accounts for the year 31.08.2022 ended Set out on pages 3 - 5**
**Charity no 1053085 (if any) (remember to include the page numbers of additional sheets)**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 28.06.23 **Name:** Harley Luke
**Relevant professional** Chartered Accountant **qualification(s) or body** (ICAEW) **(if any):**
**Address:** 38 Fairmead Road
London N19 4DF
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**
## **Yerbury PTA Balance Sheet As of 31 August 2022**
||Total|
|---|---|
|||
|Fixed Asset||
|**Total Fixed Asset**|**£0.00**|
|Cash in hand and at bank||
|Cash in hand|£3,503.00|
|CAF Cash 00014025|£161,582.66|
|CAF Gold PIP 00096611|£46,190.05|
|**Total Cash at bank and in hand**|**£211,275.71**|
|Debtors||
|**Total Debtors**|**£0.00**|
|NET CURRENT ASSETS|**£211,275.71**|
|Creditors: amounts falling due within one year||
|Trade Creditors||
|---|---|
|**Total Trade Creditors**|**£0.00**|
|Current Liabilities||
|**Total Current Liabilities**|**£0.00**|
|**Total Creditors: amounts falling due within one year**|£0.00|
|NET CURRENT ASSETS (LIABILITIES)|**£211,275.71**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**£211,275.71**|
|TOTAL NET ASSETS (LIABILITIES)|**£211,275.71**|
|Charity funds||
|Retained Earnings|£137,479.58|
|Net Income|£73,796.13|
|**Total Charity funds**|**£211,275.71**|
## **Yerbury PTA Profit and Loss Statement As of 31 August 2022**
## Income
||Donations
Amazon Smile
£179.66
CAF
£64,251.62
VMG
£11,206.82|
|---|---|
||Easy Fundraising
£251.32
GAYE
£7,200.00
SCOPAY
£1,120.00
Year 6 Leavers Bundle
£2,060.00|
||**Total Donations**
**£86,269.42**
Activities and Events
Bake Sales
£573.91
Cash from Event Takings
£10,983.00
Christmas Cards
£1,862.00
Christmas trees
£4,063.74
Disco
£2,569.36
Print Fair
£80.00
Summer Fair
£6,254.30
Winter Fair
£5,042.91|
||**Total Activities and Events**
**£31,429.22**
Other Income
Bank Interest Payments
£39.75
Reimbursement for cookbook prints
£46.27
Unreconciled amounts
£659.10|
||**Other Income**
**£745.12**|
|**Total**|**Income**
**£118,443.76**|
|||
## Expenditures
## Activities and Event Expenditures
||Activities and Event Expenditures|
|---|---|
||Christmas Trees
£1,808.34
Christmas Cards
£1,259.15|
||Class photos
£599.54
Cookbook print
£509.21
Disco
£1,329.42
Disco Tech
£390.06
Fun Run
£480.02
Sports' Day
£61.38
Summer Fair
£679.40
Winter Fair
£1,600.75
Year 6 Leavers
£1,347.15|
||**Total Activities and Events Expenditures**
**£10,064.42**
Financial Expenses
Bank Charges
£24.25
Bank Monthly Account Fee
£93.00
World Pay
£308.63|
||**Total Financial Expenses**
**£425.88**
Office / General Admin Expenses
Admin
£625.00
Entertainment
£369.33
Merchandise
£120.00
Parentkind Annual Membership
£128.00|
||**Total Office / General Admin Expenses**
**£1,242.33**
Other Expenditures|
|||
||Disbursement to Yerbury Primary School
£32,915.00|
||**Total Other Expenses**
**£32,915.00**|
|**Total**|**Expenditures**
**£44,647.63**|
|NET OPERATING INCOME
**£73,796.13**
NET OTHER INCOME
**£73,796.13**||
|NET INCOME/(LOSS)
**£73,796.13**||
|||
|Other Expenditures||
|---|---|
|Disbursement to Yerbury Primary School|£32,915.00|
|**Total Other Expenses**|**£32,915.00**|
|**Total Expenditures**|**£44,647.63**|
|NET OPERATING INCOME|**£73,796.13**|
|NET OTHER INCOME|**£73,796.13**|
|NET INCOME/(LOSS)|**£73,796.13**|
## **Yerbury PTA Balance Sheet As of 31 August 2022**
||Total|
|---|---|
|||
|Fixed Asset||
|**Total Fixed Asset**|**£0.00**|
|Cash in hand and at bank||
|Cash in hand|£3,503.00|
|CAF Cash 00014025|£161,582.66|
|CAF Gold PIP 00096611|£46,190.05|
|**Total Cash at bank and in hand**|**£211,275.71**|
|Debtors||
|**Total Debtors**|**£0.00**|
|NET CURRENT ASSETS|**£211,275.71**|
|Creditors: amounts falling due within one year||
|Trade Creditors||
|---|---|
|**Total Trade Creditors**|**£0.00**|
|Current Liabilities||
|**Total Current Liabilities**|**£0.00**|
|**Total Creditors: amounts falling due within one year**|£0.00|
|NET CURRENT ASSETS (LIABILITIES)|**£211,275.71**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**£211,275.71**|
|TOTAL NET ASSETS (LIABILITIES)|**£211,275.71**|
|Charity funds||
|Retained Earnings|£137,479.58|
|Net Income|£73,796.13|
|**Total Charity funds**|**£211,275.71**|
## **Yerbury PTA Profit and Loss Statement As of 31 August 2022**
## Income
||Donations
Amazon Smile
£179.66
CAF
£64,251.62
VMG
£11,206.82|
|---|---|
||Easy Fundraising
£251.32
GAYE
£7,200.00
SCOPAY
£1,120.00
Year 6 Leavers Bundle
£2,060.00|
||**Total Donations**
**£86,269.42**
Activities and Events
Bake Sales
£573.91
Cash from Event Takings
£10,983.00
Christmas Cards
£1,862.00
Christmas trees
£4,063.74
Disco
£2,569.36
Print Fair
£80.00
Summer Fair
£6,254.30
Winter Fair
£5,042.91|
||**Total Activities and Events**
**£31,429.22**
Other Income
Bank Interest Payments
£39.75
Reimbursement for cookbook prints
£46.27
Unreconciled amounts
£659.10|
||**Other Income**
**£745.12**|
|**Total**|**Income**
**£118,443.76**|
|||
## Expenditures
## Activities and Event Expenditures
||Activities and Event Expenditures|
|---|---|
||Christmas Trees
£1,808.34
Christmas Cards
£1,259.15|
||Class photos
£599.54
Cookbook print
£509.21
Disco
£1,329.42
Disco Tech
£390.06
Fun Run
£480.02
Sports' Day
£61.38
Summer Fair
£679.40
Winter Fair
£1,600.75
Year 6 Leavers
£1,347.15|
||**Total Activities and Events Expenditures**
**£10,064.42**
Financial Expenses
Bank Charges
£24.25
Bank Monthly Account Fee
£93.00
World Pay
£308.63|
||**Total Financial Expenses**
**£425.88**
Office / General Admin Expenses
Admin
£625.00
Entertainment
£369.33
Merchandise
£120.00
Parentkind Annual Membership
£128.00|
||**Total Office / General Admin Expenses**
**£1,242.33**
Other Expenditures|
|||
||Disbursement to Yerbury Primary School
£32,915.00|
||**Total Other Expenses**
**£32,915.00**|
|**Total**|**Expenditures**
**£44,647.63**|
|NET OPERATING INCOME
**£73,796.13**
NET OTHER INCOME
**£73,796.13**||
|NET INCOME/(LOSS)
**£73,796.13**||
|||
|Other Expenditures||
|---|---|
|Disbursement to Yerbury Primary School|£32,915.00|
|**Total Other Expenses**|**£32,915.00**|
|**Total Expenditures**|**£44,647.63**|
|NET OPERATING INCOME|**£73,796.13**|
|NET OTHER INCOME|**£73,796.13**|
|NET INCOME/(LOSS)|**£73,796.13**|