Yerbury PTA annual report 2020-2021 |rt 2020-2021|rt 2020-2021|rt 2020-2021|rt 2020-2021|rt 2020-2021|rt 2020-2021|rt 2020-2021|rt 2020-2021| |---|---|---|---|---|---|---|---| ||||||||| |**Trustees' Annual Report for the**
**period**|||||||| |**From**|Period start date|||**To**
|Period end date||| ||01|09|2020||31|08|2021| ## Section A Reference and administration details **Charity name** Yerbury PTA **Other names charity is known by** YPTA, YERBURY HSA and YHSA **Registered charity number (if any)** 1053085 **Charity's principal address** c/o Yerbury Primary School Foxham Road London **Postcode N19 4RR** ## **Names of the charity trustees who manage the charity** |1
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|**Trustee name**|**Office (if**
**any)**|**Dates acted**
**if not for**
**wholeyear**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---|---| ||Anne OdlingSmee|Chair||Members of the PTA|| ||Seeta Pena Gangadharan|Trustee||Members of the PTA|| ||Nassima Maref|Trustee||Members of the PTA|| ||Michael Garnett|Trustee||Members of the PTA|| ||Andrea Santolalla|Trustee||Members of the PTA|| ||Joanne Varnava|Trustee||Members of the PTA|| ||Sarah Ferguson|Trustee||Members of the PTA|| ||Laura Heath|Trustee||Members of the PTA|| ||Mel Edrich|Trustee||Members of the PTA|| ||||||| ||||||| ||||||| ||**Names of the trustees for the charity, if any, (for example, any custodian**
**trustees)**||||| ||**Name**||**Dates acted if not for whole year**||| ||||||| ||||||| 1 Yerbury PTA annual report 2020-2021 ## **[Names and addresses of advisers (Optional information)]** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, go vernance and management** ## **Description of the charity’s trusts** Type of governing Constitution (NCTPA model constitution adopted on 11 document November 2010 was amended and replaced on 4 October (eg. trust deed, constitution) 2018 by the PTA UK 2016 model constitution). Association How the charity is constituted (eg. trust, association, company) Trustee selection methods Elected by members (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about:  policies and procedures adopted for the induction and training of trustees;  the charity’s organisational structure and any wider network with which the charity works;  relationship with any related parties;  trustees’ consideration of major risks and the system and procedures to manage them. 2 Yerbury PTA annual report 2020-2021 |**Section C**
|**Objectives and activities**|| |---|---|---| ||To advance the education of pupils in the School, in|| ||particular by developing effective relationships between|| |**Summary of the objects of**|the staff, parents and others associated with the School and|| |**the charity set out in its**|engaging in activities or providing facilities or equipment|| |**governing document**|which support the School and advance the education of its|| ||pupils.|| ||When exercising their duties throughout this past year the|| ||trustees have had regard to the guidance on public benefit|| ||issued by the Charity Commission and the PTA’s|| ||constitution.|| ||This year, the PTA has focussed again on raising funds for|| ||the School to assist with the budget cuts it is currently|| ||faced with, as well as to enhance links between the parents,|| ||pupils and staff of the school.|| |**Summary of the main**
**activities undertaken for**|As with every school and PTA around the country, our|| |**the public benefit in**
**relation to these objects**
**(include within this section**
**the statutory declaration**|activities were severely impacted by COVID-19 and the
associated restrictions and social distancing measures from
September 2020 until the end of the summer term in July
2021.|| |**that trustees have had**||| |**regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|However, we have secured valuable fundings through
organising the Winter Fair and Summer Fair both aimed at
bringing the community together, the PTA raised
£17,521.33, net of expenses.|| ||Further funds of £2,289, net of expenses, were|| ||raised via sales of Christmas trees and cards.|| ||Notwithstanding the shorter period, we hope helped|| ||enhance the rich culture of the school through giving|| ||exposure to diverse interests and expertise at the|| ||international evening and other events.|| |**Additional details of objectives and activities (Optional information)**
||| 3 Yerbury PTA annual report 2020-2021 As agreed at the AGM in October 2021 the two key areas the School sees really benefitting from support from the PTA, are: (i) arts, music and dance which enrich our children in so many ways; and (ii) improvements of schools teaching equipment such as white boards. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme - related investment; - contribution made - by volunteers. Due to the ongoing COVID 19 crises, it is anticipated that the arts, dance and music provision will remain as key items to be funded by funds raised by the PTA. In terms of commitments for funds already raised, the PTA has agreed to fund £30,000 on specialist music and dance provision for the coming year. All donations to the Yerbury Foundation (including gift aid) raised £96,633.38 in the year. 4 Yerbury PTA annual report 2020-2021 Section D Achievements and performance **Summary of the main** The main achievements of the year were the successful and **achievements of the charity** well-enjoyed events of the Winter Fair and the Summer **during the year** Fair. The events provided opportunities to socialise with the wider Yerbury community and have been a source of great entertainment for pupils, parents and staff of the School. While we were able, we continued to seek to raise the profile of the Yerbury Foundation and secure regular and one-off donations. The PTA donated £59,700 from prior year funds to the School to meet costs associated with music and dance specialist provision for all year groups, and to fund new equipment. As summarised in the Accounts, the Foundation and PTA events raised £118,529.74 (before expenses). **Section E Financial review Brief statement of the** The PTA believes it is prudent to have sufficient reserves to **charity’s policy on** cover the following year’s music and dance provision as **reserves** well as additional £3,000 buffer for emergency needs the School may identify. The PTA is well within its reserve policy. **Details of any funds materially in deficit Further financial review details (Optional information)** 5 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ YERBURY PTA members of On accounts for the year 31.08.2021 Charity no 1053085 ended (if any) Set out on pages 3 - 5** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2021. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 25.06.2022 **Name:** Harley Luke **Relevant professional** Chartered Accountant **qualification(s) or body** (ICAEW) **(if any): Address:** 38 Fairmead Road London N19 4DF ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** ## **Yerbury PTA Balance Sheet As of 31 August 2021** ||Total| |---|---| ||| |Fixed Asset|£0.00| |**Total Fixed Asset**|**£0.00**| |Cash at bank and in hand|| |CAF Cash 00014025|£96,517.44| |CAF Gold PIP 00096611|£40,962.23| |**Total Cash at bank and in hand**|**£137,479.67**| |Debtors|| |**Total Debtors**|**£0.00**| |NET CURRENT ASSETS|**£137,479.67**| Creditors: amounts falling due within one year |Trade Creditors|| |---|---| |**Total Trade Creditors**|**£0.00**| |Current Liabilities|| |**Total Current Liabilities**|**£0.00**| |**Total Creditors: amounts falling due within one year**|£0.00| |NET CURRENT ASSETS (LIABILITIES)|**£137,479.67**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**£137,479.67**| |TOTAL NET ASSETS (LIABILITIES)|**£137,479.67**| |Charity funds|| |Retained Earnings|£85,826.98| |Surplus/(Deficit)|£51,652.60| |**Total Charity funds**|**£137,479.58**| ## **Yerbury PTA Profit and Loss Statement As of 31 August 2021** ## Income ||Campaigns
Christmas Cards
287.00
SCOPAY - Christmas trees
3,055.00| |---|---| ||**Total Campaigns**
**3,342.00**
Donations
Amazon Smile
105.98
Childcare Vouchers
7,357.50
Direct Donation
11,150.00| ||Easy Fundraising
271.71
GAYE
8,699.00
HMRC - Gift Aid (direct)
4,002.57
SCOPAY - One-off donation
5,526.00
VMG Payment
59,520.62| ||**Total Donations**
**96,633.38**
Events
Summer Fair
13,621.46
Winter Fair
7,443.04| ||**Total Events**
**21,064.50**
Other Income
Bank Payment
3.78
Paypal credit
0.01
Reimbursement
147.12
Reversal of prior year debtors
-2661.05| ||**Other Income**
**-2,510.14**| |**Total**|**Income**
**118,529.74**| |**TOTAL**
**118,529.74**|| |Expenditures
Event Expenditures
Christmas Trees
1,053.00
Reimbursement - Admin costs
439.80|Expenditures
Event Expenditures
Christmas Trees
1,053.00
Reimbursement - Admin costs
439.80| |---|---| ||Reimbursement - Class photos
781.02
Reimbursement - Marathon
308.64
Reimbursement - Quiz Night
327.82
Reimbursement - Summer Fair
3,339.95
Reimbursement - Winter Fair
203.22| ||**Total Event Expenditures**
**6,453.45**
Financial Expenses
Bank Monthly Account Fee
99.00
World Pay
367.51| ||**Total Financial Expenses**
**466.51**
Fundraising Expenses
Donation - Year 6 Leavers
250.00| ||**Total Fundraising Expenses**
**250.00**
Office / General Admin Expenses
Absolute print
545.98
Intuit QuickBooks Fee
120.00
Parentkind Annual Membership
123.00| ||**Total Office / General Admin Expenses**
**788.98**
Other Expenditures
Disbursement to Yerbury Primary School
59,700.00
Reversal of prior year creditors
-821.80
Unreconciled amount
40.00| ||**Total Other Expenses**
**58,918.20**| |**Total**|**Expenditures**
**66,877.14**| |NET OPERATING INCOME
**51,652.60**
NET OTHER INCOME
**51,652.60**
NET INCOME/(LOSS)
**51,652.60**||