|||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---|---|---|---| ||**From**||Period start date|||**To**||Period end date||| ||||Day
01|Month
09|Year
2019|||Day
31|Month
08|Year
2020| **Charity name** Yerbury PTA **Other names charity is known by** YPTA, Yerbury HSA and YHSA **Registered charity number (if any)** 1053085 **Charity's principal address** c/o Yerbury Primary School Foxham Road London **Postcode** N19 4RR ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year** 1 Laura Heath Co-chair 2 Mark Benson Co-chair Resigned 31/07/2020 3 Mark Turner Co-treasurer 4 Sarah Ferguson Co-treasurer 5 Mel Edrich 6 Seeta Pena Gangadharan 7 Tina Poyser 8 Imogen Chopra Secretary 9 **Name of person (or body) entitled to appoint trustee** Members of the YPTA Members of the YPTA Members of the YPTA Members of the YPTA Members of the YPTA Members of the YPTA Members of the YPTA Members of the YPTA 10 11 12 13 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members(Optional information)**||| |||| **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution (NCTPA model constitution adopted on 11 November 2010 Type of governing document was amended and replaced on 4 October 2018 by the PTA UK 2016 (eg. trust deed, constitution) model constitution). Association How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - ●policies and procedures adopted for the induction and training of trustees; - ●the charity’s organisational structure and any wider network with which the charity works; - ●relationship with any related parties; - ●trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of pupils in the School, in particular by developing effective relationships between the staff, parents and others associated with the School and engaging in activities or providing facilities or equipment which support the School and advance the education of its pupils. March **2012** **TAR** 2 When exercising their duties throughout this past year the trustees have had regard to the guidance on public benefit issued by the Charity Commission and the PTA’s constitution. This year, the PTA has focussed again on raising funds for the School to assist with the budget cuts it is currently faced with, as well as to enhance links between the parents, pupils and staff of the school. As with every school and PTA around the country, our activities were severely impacted by COVID-19 and the associated lock-downs and closure of the school from March 2020 until the end of the summer term. **Summary of the main activities** Despite this however, through organising the Winter Fair and International **undertaken for the public** Evening, both aimed at bringing the community together, the PTA raised **benefit in relation to these** £8,106, net of expenses. Further funds of £1,015, net of expenses, were **objects (include within this** raised via sales of Christmas trees and cards. **section the statutory declaration that trustees have** Notwithstanding the shorter period, we hope helped enhance the rich **had regard to the guidance** culture of the school through giving exposure to diverse interests and **issued by the Charity** expertise at the international evening and other events. **Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** As agreed at the AGM in October 2019, the two key areas the School sees really benefitting from support from the PTA, are: (i) arts, music and dance which enrich our children in so many ways; and (ii) a rolling renewal programme of IT equipment. Due to the COVID-19 lower than anticipated fundraising during the year, it is anticipated that the arts, dance and music provision will remain as key items to be funded by funds raised by the PTA. It is likely that the IT You **may choose** to include renewal programme will be put on hold, at least for this coming year. further statements, where relevant, about: - In terms of commitments for funds already raised, the PTA has agreed to - ● policy on grantmaking; fund £30,000 on specialist music and dance provision for the coming year. ● policy programme related Gift Aid on donations to the Yerbury Foundation raised over £5,800 in the - investment; year. - contribution made by volunteers. 3 March **2012** **TAR** Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The main achievements of the year were the successful and well-enjoyed events of the Winter Fair and the International Evening. The events provided opportunities to socialise with the wider Yerbury community and have been a source of great entertainment for pupils, parents and staff of the School. While we were able, we continued to seek to raise the profile of the Yerbury Foundation and secure regular and one-off donations. With associated Gift Aid, these donations raised approximately £46,108. In the financial year, the PTA donated £89,285 from prior year funds to the School to meet (i) costs associated with music and dance specialist provision for all year groups, (ii) to fund the refurbishment of the middle & top floor and nursery toilets, and (iii) to fund year 1 of the IT renewal program. As summarised in the Accounts, the Foundation and PTA events raised just over £59,700 (before expenses). 4 March **2012** **TAR** ## ## |**Yerbury PTA**|**Yerbury PTA**|**Yerbury PTA**|**1053085**| |---|---|---|---| |**Receipts and Payments Accounts**|||| |**For the period from**|01/09/19|**to**|31/08/20| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| ||**Unrestricted**
**funds**
**to the**
**nearest £**
**235**
**1,404**
**2,057**
**20**
**7,202**
**-**
**-**
**2,691**
**-**
**-**
**-**
**44,903**
**-**
**-**
**45**
**58,558**
**-**
**-**
**-**
**58,558**
**-**
**962**
**1,484**
**-**
**1,464**
**-**
**326**
**123**
**-**
**-**
**89,285**
**-**
**-**
**-**
**1,097**
**676**
**95,418**
**-**
**-**
**-**
**95,418**
**- 36,860**
**-**
**122,625**
**85,765**|**Restricted**
**funds**
**to the nearest**
**£**
**1,205**
**1,205**
**-**
**-**
**-**
**1,205**
**1,142**
**1,142**
**-**
**-**
**-**
**1,142**
**63**
**-**
**-**
**63**|**Endowment**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest**
**£**
**235**
**1,404**
**2,057**
**20**
**7,202**
**-**
**-**
**2,691**
**-**
**-**
**-**
**-**
**46,108**
**-**
**-**
**45**
**59,763**
**-**
**-**
**-**
**59,763**
**-**
**962**
**1,484**
**-**
**1,464**
**-**
**326**
**123**
**-**
**-**
**89,285**
**-**
**-**
**-**
**1,097**
**676**
**1,142**
**96,560**
**-**
**-**
**-**
**96,560**
**- 36,797**
**-**
**122,625**
**85,828**|**Last year**
**to the nearest**
**£**| |**A1 Receipts**|||||| |Cake sales|**235**||||**1,610**| |Xmas cards|**1,404**||||**1,144**| |Xmas trees|**2,057**||||**2,688**| |Cloth bags|**20**||||**2,827**| |Winter Fair|**7,202**||||**4,933**| |Yerbury Music Night|**-**||||**-**| |Disco|**-**||||**1,914**| |International Evening|**2,691**||||**2,177**| |Quiz Night|**-**||||**1,897**| |Auction of Promises|**-**||||**11,304**| |Summer Fair|**-**||||**10,166**| |Sponsorship/donations|||||**-**| |Other donations|**44,903**||||**75,812**| |Tea towels|**-**||||**-**| |Class photos|**-**||||**2,271**| |Other|**45**||||**458**| |**_Sub total_**_(Gross income for AR)_|**58,558**||||**119,200**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**|||||| ||||||**119,200**| ||||||| |**A3 Payments**|||||| |
Cake sales (charitable donations)|**-**||||**910**| |Xmas cards|**962**||||**1,050**| |Xmas trees|**1,484**||||**1,393**| |Cloth bags|**-**||||**1,722**| |Winter Fair|**1,464**||||**477**| |Yerbury Music Night|**-**||||**-**| |Disco|**326**||||**1,294**| |International Evening|**123**||||**52**| |Quiz +/- Auction|**-**||||**959**| |Summer Fair|**-**||||**1,218**| |School – Building works / eqpt / etc|**89,285**||||**43,029**| |Other capital investments|**-**||||**-**| |Tea towels|**-**||||**-**| |Class photos|**-**||||**805**| |Financial expenses|**1,097**||||**1,696**| |Office / general admin expenses|**676**||||**786**| |Other|||||**3,677**| |**_Sub total_ **|**95,418**||||**59,067**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds **
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| ||||||**59,067**| ||||||| ||**- 36,860**|**63**|**-**|**- 36,797**|**60,133**| ||**-**|**-**|**-**|**-**|**-**| ||**122,625**|**-**|**-**|**122,625**|**62,492**| ||**85,765**|**63**|**-**|**85,828**|**122,625**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**nds**|**Details**|**Unrestricted**
**funds**
**to nearest £**
**85,765**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**63**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**85,765**|**63**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| **B1 Cash funds** ## |**Yerbury PTA**|**Yerbury PTA**|**Yerbury PTA**|**1053085**| |---|---|---|---| |**Receipts and Payments Accounts**|||| |**For the period from**|01/09/19|**to**|31/08/20| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| ||**Unrestricted**
**funds**
**to the**
**nearest £**
**235**
**1,404**
**2,057**
**20**
**7,202**
**-**
**-**
**2,691**
**-**
**-**
**-**
**44,903**
**-**
**-**
**45**
**58,558**
**-**
**-**
**-**
**58,558**
**-**
**962**
**1,484**
**-**
**1,464**
**-**
**326**
**123**
**-**
**-**
**89,285**
**-**
**-**
**-**
**1,097**
**676**
**95,418**
**-**
**-**
**-**
**95,418**
**- 36,860**
**-**
**122,625**
**85,765**|**Restricted**
**funds**
**to the nearest**
**£**
**1,205**
**1,205**
**-**
**-**
**-**
**1,205**
**1,142**
**1,142**
**-**
**-**
**-**
**1,142**
**63**
**-**
**-**
**63**|**Endowment**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest**
**£**
**235**
**1,404**
**2,057**
**20**
**7,202**
**-**
**-**
**2,691**
**-**
**-**
**-**
**-**
**46,108**
**-**
**-**
**45**
**59,763**
**-**
**-**
**-**
**59,763**
**-**
**962**
**1,484**
**-**
**1,464**
**-**
**326**
**123**
**-**
**-**
**89,285**
**-**
**-**
**-**
**1,097**
**676**
**1,142**
**96,560**
**-**
**-**
**-**
**96,560**
**- 36,797**
**-**
**122,625**
**85,828**|**Last year**
**to the nearest**
**£**| |**A1 Receipts**|||||| |Cake sales|**235**||||**1,610**| |Xmas cards|**1,404**||||**1,144**| |Xmas trees|**2,057**||||**2,688**| |Cloth bags|**20**||||**2,827**| |Winter Fair|**7,202**||||**4,933**| |Yerbury Music Night|**-**||||**-**| |Disco|**-**||||**1,914**| |International Evening|**2,691**||||**2,177**| |Quiz Night|**-**||||**1,897**| |Auction of Promises|**-**||||**11,304**| |Summer Fair|**-**||||**10,166**| |Sponsorship/donations|||||**-**| |Other donations|**44,903**||||**75,812**| |Tea towels|**-**||||**-**| |Class photos|**-**||||**2,271**| |Other|**45**||||**458**| |**_Sub total_**_(Gross income for AR)_|**58,558**||||**119,200**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**|||||| ||||||**119,200**| ||||||| |**A3 Payments**|||||| |
Cake sales (charitable donations)|**-**||||**910**| |Xmas cards|**962**||||**1,050**| |Xmas trees|**1,484**||||**1,393**| |Cloth bags|**-**||||**1,722**| |Winter Fair|**1,464**||||**477**| |Yerbury Music Night|**-**||||**-**| |Disco|**326**||||**1,294**| |International Evening|**123**||||**52**| |Quiz +/- Auction|**-**||||**959**| |Summer Fair|**-**||||**1,218**| |School – Building works / eqpt / etc|**89,285**||||**43,029**| |Other capital investments|**-**||||**-**| |Tea towels|**-**||||**-**| |Class photos|**-**||||**805**| |Financial expenses|**1,097**||||**1,696**| |Office / general admin expenses|**676**||||**786**| |Other|||||**3,677**| |**_Sub total_ **|**95,418**||||**59,067**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||||| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds **
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| ||||||**59,067**| ||||||| ||**- 36,860**|**63**|**-**|**- 36,797**|**60,133**| ||**-**|**-**|**-**|**-**|**-**| ||**122,625**|**-**|**-**|**122,625**|**62,492**| ||**85,765**|**63**|**-**|**85,828**|**122,625**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**nds**|**Details**|**Unrestricted**
**funds**
**to nearest £**
**85,765**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**63**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**85,765**|**63**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| **B1 Cash funds**