Purley and Coulsdon Clubs for the Elderly Dorothy Mortby Centre, Lansdowne Hall, 119 Lansdowne Road, Purley, Surrey CR8 2PE Telephone: 020 8668 2270 Email: pace119@btinternet.com ANNUAL REPORT For the year l April 2023- 31 March 2024. Full Name: Purley and Coulsdon Clubs for the Elderly (PACE), Registered Charity No: 1053053. Registered Address: Dorothy Mortby Centre, Lansdowne Hall, 119 Lansdowne Road, PurSey CR8 2PE. Independent Examiner: Trevor Goodchild Bankers: Barclays Bank plc, P.0. Box 95, 1 North End, Croydon. Constltution: Approved by The Charity Commissions December 1995. Executive Committee: The Constitution provides for the annual election of the Chairman, vice-chairman, Treasurer and Secretary and up to five other members all with voting rights, together with the attendance of the Manager. Trustees: Patricia Painting Chairman Colin Coates Hon. Treasurer Cynthia Roach Hon Secretary Eddie McGrath Vice Chairman Sheila Jones Jennie Blake Leslie Blake Non-Trustees: Jas Dosanjh- Club members rep. ex-officio Committee members: Sarah Crane - Manager Executive Committee: Four meetings plus the AGM were held during the year. Objerts of the Charity: Relief of older people within the immediate area in any manner which may be deemed by law to be charitable, in particular the provision of activities which meet their social, health and educational needs such a5 luncheon care and recreational programmes. Registered Charity No. 1053053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY Charity Number 1053053 FINANCIAL STATEMENTS 31 MARCH 2024 Annual Report of the Trustees for the year ended 31 March 2024 Trustees, Responsibilities in relation to the Financial Statements Law applicable to charities in Fngland and Wales requires the trustees to prepare financial statements t.or each financial year which give a true and fair view of the Charily's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements the Trustees are required to: (a) Select suitable accounting policies and apply them consistently (b) Make judgments and estimates that are reasonable and prudent (c) State whether applicable accounting standards 8nd statements of recommended practice have been followed subject to any departures disclosed and explained in the rinancial statements" and (d) Prepare the financial statements on a going concern basis unless il is inappropriate to presumc that the Charity will continue in business. The Trustees are responsible t'or keeping accounting records whicli disclose with reasonable acLuracy at any time the financial position of the Charity and enable thcm to ensur¢ that the tinancial statements comply with the Charities Act 2011. They are also responsible for satcguarding the assets of the Charity and henLe for taking reasonable steps for the prevcntion and detection ot" fraud and other irrcgularities. Objectives and Activities: The charity exists lo provide nutritious lunches for the Elderly ot. Purley and Coulsdon together with a social base. Achievements and Performance: The charity has maintaincd its membership base and conlinues to operate on Wednesday, Thursday and friday. Membership surveys indicate high levels of satistaction. Governance and Managemenl". The trustees are JenniL Blake, Leslie Blake, Colin Coates, Sheila Jones , Edward McGrath. Patricia Painting and Cynthia Roach. They comprise the F.xecutive committee which meets on a regular basis to monitor Ihe day to day operations of the charity. Financial Review: The charity realised a deficit of £14,948 this year due to the withdrawal of funding from Croydon Council. The Trustees continue to explor¢ alt¢rnative funding sources in a difficult environment. At 31 st March 2024 the charity had net current assets of £40,438. Approved by the Trustees on 25 May 2024 and signed on their behalf by C J Coates PURLEY AND COULSDON CLUBS FOR THE ELDERLY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2024 I report on the unaudited accounts of the charity for the year ended 31 March 2024 set out on pages 3 to 6. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND T14E INDEPEIYDETrrr EXAMINER The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider ihat audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to Examine the accounts under section 145 of the Act To t"ollow the procedures laid down in the General Directions given by the Charities Commission under section 145(5)(b) of the Act: and To state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the general directions given by the Charilies Commissioners. An independent cxamination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINER'S STA TEMENT In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements: (a) to keep the accounting records in accordance with section 130 of the 2011 (b) to prepare accounts which accord with the accounting records and comply with the accounting requir¢ments of the Act have not been met: or (2) to which, in my opinion, attention should be drawn in order to enable a proper underswnding of the accounts to be reached. Fellow of the Association of International Accountants 15 Oaklands Gardens, Kenley CR8 SDS PURLEY AND COULSDON CLUBS FOR THE ELDERLY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 2024 2023 2023 Incoming resources London Borough of Croydon Grant and service level agreement 29990 Income from Clubs Wednesday Thursday Friday Membership 7692 6510 4410 4550 5523 4468 20 105 17703 45565 Donations Outings and holidays Hall lettings Fund raising Interest 12643 1736 3950 750 481 805 283 13929 6719 31632 52284 Expenditure Salaries Minibus operating costs Outings and holidays Kitchen expenses Entertainment Uts'lities Insurance Telephone and television Building maintenance Club costs Miscellaneous 32766 3098 29684 5175 4343 3851 466 1274 889 677 1409 1894 3641 194 2114 886 643 1233 819 1186 711 46580 50373 Net (decrease)l increase in funds -14948 1911 Allocated General reserve -14948 1911 PURLEY AND COULSDON CLUBS FOR THE ELDERLY BALANCE SHEET AT 31 MARCH 2024 2024 2024 2023 2023 FIXED ASSETS Freehold Propety 93524 93524 CURRENT ASSETS stock loo 108 Bank balances Current accounts CAF Gold Cash 7177 33185 74 40536 15526 .40275 123 56032 CURRENT LIABILITIES Creditors: Amounts falling due within one year Sundry creditors NET CURRENT ASSETS 98 646 40438 55386 TOTAL NET ASSETS 133962 148910 Represented by RESERVES Restricted reserves Capital reserve 93524 93524 Unrestricted reserves Minibus reserve Fabric reserve Equipment reserve General reseNe 25000 9904 1000 4534 25000 9904 iooo 19482 40438 55386 TOTAL RESERVES 133962 148910 ates FCA, Honorary Treasurer 17-Jun-24 PURLEY AND COULSDON CLUBS FOR THE ELDERLY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 3] MARCH 2024 I ACCOUNTINC POLICIES (a) basis ofpreparation These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value and in aLcordance with the following applicable accounting standards: Fiiiancial Reporting Standard 102 (FRS 102): Accounting and Reporting by Charities-statement of Recommended Practice applicabl¢ to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS102) [Charities nd SORP (FRS 102) 2 edition, The Charities Act 2011]. The charity constitutes a Public Benefit Entity as defined by FRS 102 (b).funds Capilal reserve The capital reserve represents grant8 from Bridge House Trust and London Borough of Croydon to enablc the acquisition and development of Lansdowne IIall t'or charitablc purposes. Equipmenl res'erve The equipment reserve is required for the purchase and refurbishment of equipment necessary to meet regulatory requirements, especially those of health and safety. Fabric reserve The fabric reserve is required to meet future cyclical repairs to the building. Minibus reserve The minibus reserve was established for the replacement of the club, s minibus. General reserve The general reserve is accumulated tiu]ds after appropriations for specific puryoses. (L) incoming resources Grants to the Charity are accounted for as soon as the Charity is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt is reasonably certain. Income receivable is accounted for gross. (d)Expenditure and Liabililies Expenditure and Liabilities are recognised where it is more than likely that there is a legal or constructive obligation cornmitting the charity to pay resources, and the amounl of the obligation can be measured with reasonable certainty. (e) resources used-depreciation No depreciation is provided on the freehold building as it is the Trustees policy to malntain its property by a programme of repair such that the residual value is at least equal to book valuc. G) stock Stock is included at the lower of cost or net realisable value PURLEY AND COULSDON CLUBS FOR THE ELDERLY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 2 FIXED ASSETS (a) Freeholdproperty Lansdowne Hall, Purley, Surrey Cost @ 31 March 2023 and 2024 Net book value @ 31 March 2023 and 2024 £93,524 £93.524 (b) Minibus The miiiibus cost £31,596 and is now fully depreciated. 3 CREDITORS; amounts f811ing due within one year Creditors represent PA YE and National Insurance Contributions amounting to £98 (2023- £646) 4 RESERVES Balance 311312024 BalanLe 3110312023 Capital reserve Restricted reserves 93524 93524 Minibus reserve Equipment reserve Fabric reserve Gcneral reserve Unrestricted reserves Totals 25000 1000 9904 4534 40438 133962 25000 1000 9904 19482 148911