Purley and Coulsdon Clubs for the Elderly Dorothy Mortby Centre Lansdowne Hall - 119 Lansdowne Road - Purley Surrey CR8 2PE Telephone - 020 8668 2270 Email- pace119@btinternet.com ANNUAL REPORT For the year l April 2022- 31 March 2023. Full Name: Purley and Coulsdon Clubs for the Elderly IPACEI. Registered Charity No: 1053053. Registered Address: Dorothy Mortby Centre. Lansdowne Hall, 119 Lansdowne Road, Purley CR8 2PE. Independent Examiner: Trevor P Goodchild. Bankers: Barclays Bank plc. P.0. Box 95. 1 North End. Croydon. Constitution: Approved by The Charity Commissions December 1995. Executive Committee: The Constitution provides for the annual election of the Chairman. vice-chairman. Treasurer and Secretary and up to five other members all with voting rights. together with the attendance of the Manager. Trustees: Patricia Painting Eddie McGrath Colin Coates Cynthia Roach Jennie Blake Leslie Blake Sheila Jones Non-Trustees: Jas Dosanjh- Club members rep. Chairman Wice Chairman Hon. Treasurer Hon Secretary ex-officio Committee members". Sarah Crane. Manager Executive Committee: Four meetings plusthe AGM were held during the year. Objects of the CharFty: Relief of older people within the immediate area in any manner which may be deemed by law to be charitable, in particular the provision of activities which meet their social. health and educational needs such as luncheon care and recreational programmes. Registered Charity No. 1053053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY Charity Number 1053053 FINANCIAL STATEMENTS 31 MARCH 2023 Annual Report of the Trustees for the year ended 31 March 2023 Trustees, Responsibilities in relation to the Financial Statements Law appltcable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the Charity's financial activities during the year and of its fmancial position at the end of the year. In preparing those financial statements the Trustees are required io: (a) Select suitable accounting polici¢s and apply them consistently (b) Make judgments a￿d estiTnates that are re&8onable and prudent (c) State whether applicable accountlng standards and statements of recomrnended practic¢ have been followed subject to any departures disclosed and explained in the financial statements: and (d) Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in business. The T￿￿tee5 are Tesponsible for keeping accounting records which disclose with reasonable accuracy ai any lim¢ th¢ financial posilion of the Chartty and enable ihem to ensure that the fuwicial statements comply with the Charities Act 2011. They are also responsible for safeguarding ihe &8sets of the Charity and hence for tsking re&sonable steps for the prevention and detection of fraud and other irregularities. Objectives and Actiwties: The charity exists to provide nutritious lunches for the Elderly of Purley and Coulsdon together with a social base. Achievements and Perf0M￿nce. The charity has ￿aintained its membership b&8e and continues to operaie on Wednesday, Thursday and Friday. MeEnbership surveys indicate higb levels of satisfaction. Governance and Management. The trustees are Jennie Blake, Leslie Blake, Colin Coates, Sheila Jones . Edward McGrat Patricia Painting and Cynthia Roach. They comprise the Executive committee which meets on a regular basis to monitor the dav to day otmtions of the clwity. Fin1￿claI Review: The charity had a sma]I sutylus of £1,911 this year and at 31 st MaT¢h 2023 had net current assets of £55,387. Unfortunately due to the withdrawa] of CToydoD Council funding, the charity will suffer a depletion of reserves unless replacement funding can be found. Appmved by the TTUStees on 25 June 2023 and signed on their behalf by C J Coates PURLEY ItND COULSDON CLUBS FOR THE ELDERLY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2023 l Teport on the unaudited accounts of the clwity for the year ended 31 March 2023 set out on pagyes 3 to 6. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND THE INDEPENDENT F.XAMINER The ¢harity'" s trustees are responsible for the preparaiion of the accounts. The ¢harity's trustees consider that an audit is not required for this year (under section 144{2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to Examine the accounts under section 145 of the Act To follow the procedures laid down in the General Directions given by the Charities Commission under section 145(5)(b) of the Acl: and To state whether particular n]atters have come to my attention. BASIS OF INDEPETr4DEP4V EXAMlTriER'S STATEMEKr My examination was carried out in accordance with the general direclions gtven by the Charities Commissioners. An independent examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual ilems or disclosures in the accounts, and seeking explanations from you &s Tn￿leeS concerning any such mattas. The proceduT¢S undertaken do not provide all the evidence that would be required in an audiL and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDEwf EXAMKNER'S STATEMENr In connection with my examinatio￿ no matter has come to my attention." (l) which gives me Teasonable cause to believe that in any material respect the requirements" (a) to keep the accountiTJg records in accordance with section 130 of the 2011 0>) to prepare accounts accord with the accounting r¢cords arLd comply with the accounting requirements of th¢ Act have not been met; or (2) to which, in my opinion, attention should be dram￿ in order to enable a proper unders of the a¢¢ounts to be reached. child Fellow of the As￿￿latIOn of International Accounlants 15 Oaklands Gardens. Kenley CR8 SDS 17 June 2024 PURLEY AND COULSDON CLUBS FOR THE ELDERLY STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31 MARCH 2023 2023 2023 2022 2022 Incoming resources London Borough of Croydon Grant and Servi￿ level agreement 29990 29971 Income from Clubs Wednesday Thursday Friday Membership 6510 4410 4550 105 4540 4370 4475 1350 45565 44706 Donations Outings and holidays Hall lettings Interest 1736 3950 750 283 26750 1500 6719 28256 52284 72962 Expenditurg Salaries Minibus operating costs Outings and holidays Kitchen expense Entertainment Utilities Insurance Telephone and television Building maintenan Club costs Miscellaneous 29684 5175 4343 3851 25353 3425 3236 320 1392 466 1274 889 677 1409 1894 711 733 1677 802 859 50373 38641 Net increase in funds 1911 34321 Allocated General reserve Minibus reserve 1911 9321 250 PURLEY AND COULSDON CLUBS FOR THE ELDERLY BALANCE SHEET AT 31 MARCH 2023 2023 2023 2022 2022 FIXED ASSETS Freehotd Property 93524 93524 CURRENT ASSEtS stock 108 108 Bank balances Current atxx)unts 15526 40275 123 56032 18495 35004 178 CAF (￿d Cash 53785 CURRENT LIABILITIES Criditors: Amounts falling due within one year Sundry credttors 646 310 55386 53475 TOTAL NET ASSETS 148910 146999 Represented by RESERVES Restricted reserves Capital resetve 93524 93524 Unrestricted reseives Minibus reseNe Fabric reserve Equipment rese¥ve General reserve 250(X) 25000 9904 19482 17571 55387 53475 TOTAL RESERVES 148910 146999 ates FCA. Honorary Treasurer 25th June 2023 PURLEY AND COUISI)ON CLU￿ FOR THE ELDERLY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 l AccouTrrriNG POLICIES (a) basis ofpreparalion Thes¢ accounts have been prepared under the historical cost convention with items recognised at cost or transaction value and in accordance with the following applicable accounting standards: Financial Reporting Standard 102 (FRS 102): Accounting and Reporting by Clwities-SthteTnent of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and RepublÉc of Ireland (FRS102) [Charities SORP (FRS 102) 2. edition The Charities Act 2011]. The charity constitutes a Public Benefit Entity &s defined by FRS 102 (b)fvnds C'dpilal resen The capital reserve represents grants from Bridge House Trust and London Borough of Croydon to enable the acquisition and development of LaDsdowne Hall for charitable puryoses. Eqtlipment reserve The equipment reserve is required for the purchase and T¢furbishment of equipment necessary to meet regulatory requirements especially those of health and safety. Fabric reserve The fabric reserve is required to meet future cyclical retyaits to the building. Minibus reserve The minibus Teserv¢ was estsblished for the replacement of the club's mintbus. General reserve The generaj reserve is accumulated funds after appropriations for specific purposes. (c) incoming resource3 Grants to the Charity are accoimted for as soon as the Ch2rity is notified of its legal entitlement, the amount due is quantifiable and Its ultimate receipt is reasonably certain. Income receivable is accounted for gross. (d)Expenditure and Liabilities Expenditure and Liabililies are recognised where it is more than likely that there is a legal or constructive obligation committing the chartty to pay resources, and the amount of the obligation can be mwured with reasonable cerlainty. (e) resources used-deprecialion No depreciation is provided on the frcehold building as it is the Trustees policy to maintain its PT0￿rtY by a prograrnme of tepair such that the residual value is at least equal to book value. (O stock Stock is included at the lower of cost or net realisable value PURLEY AND COULSDON CLUBS FOR THE ELDERLY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 2 FIXED ASSETS (a) Freeholdproperty Lansdowne Hall. Purley, Surrey Cost @ 31 March 2022 and 2023 Net book value @ 31 March 2022 and 2023 £93,524 £93,524 Ib) Minibus The minibus cost £31,596 and is now fi￿Y depreciated. 3 CREDITORS. falling dye T¥itbin olle year Creditors represent PAYE and Natio[￿ Insurance Contiibutions amounting to £646 {2022- £310) 4 RESERVES Bal8Dce 31nn023 Ba]anee 31103n022 Capital reserve Restricted reserves 93524 93524 Minibus reserve Equipment reserve Fabric reserv¢ General re￿rve Unrestricted res¢rves 25000 iooo 9904 19482 25000 9904 17571 53475 Totals 148910 146999