## **Purley and Coulsdon Clubs for the Elderly** Dorothy Mortby Centre ~ Lansdowne Hall ~ 119 Lansdowne Road ~ Purley ~ Surrey CR8 2PE Telephone ~ 020 8668 2270 Email – pace119@btinternet.com ## **ANNUAL REPORT** For the year 1 April 2021 – 31 March 2022. **Full Name:** Purley and Coulsdon Clubs for the Elderly (PACE). **Registered Charity No:** 1053053. **Registered Address:** Dorothy Mortby Centre, Lansdowne Hall, 119 Lansdowne Road, Purley CR8 2PE. **Independent Examiner:** David Ryland. **Bankers:** Barclays Bank plc, P.O. Box 95, 1 North End, Croydon. **Constitution:** Approved by The Charity Commissions December 1995. **Executive Committee:** The Constitution provides for the annual election of the Chairman, vice-Chairman, Treasurer and Secretary and up to five other members all with voting rights, together with the attendance of the Manager. **Trustees: Non-Trustees:** Patricia Painting Chairman Jas Dosanjh – Club members rep. Colin Coates Hon. Treasurer Cynthia Roach Hon Secretary Sheila Jones Vice Chair ex-officio Committee members: Jennie Blake Sarah Crane - Manager Leslie Blake Eddie McGrath **Executive Committee:** Four meetings plus the AGM were held during the year. **Objects of the Charity:** Relief of older people within the immediate area in any manner which may be deemed by law to be charitable, in particular the provision of activities which meet their social, health and educational needs such as luncheon care and recreational programmes. Registered Charity No. 1053053 PURLEY AJND COULSDON CLUBS FOR THE ELDERLY FINANCIAL STATEMENTS 31 MARCH 2022 ATJnuaI Report of the TTh￿ for the year ended 31 March 2022 Trustees. ResFK)nsibilities in relation to the Financial Statements Law applicable to charities in England and Wales requires the trnstees to prepare finanLiaI statements for each financial year which give a true and fa. ir view of the Charity's financial activities during the year and of its fin2ncial position at the end of the year. In preparing those financial statements the Tnjstees are required to: (a) Sel¢ct suitable accounting policies and apply them consistently (b) Make judgments and estimates that ar¢ reasonable and prlldent (c) State whether applicable accounting standards and statements of t¥commended practice have been followed subject to any departures disclosed and explained in the financial statements" and (d) Prepare the financial statements on a going concern b&sis urdess it is inappropriate to presume that the Cbarity will continue in busine&s. The T￿￿teeS are responsible for keeping accounting records which disclose with reasonable accuracy at any time the fuwicial position of the Charity and enabl¢ them to ensure that the financial statements comply with the Charities Act 2011. They are also r¢sponsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularitie& Approved by the Trnstees on 25 July 2022 and signed on thetr behalf by C J Coates Charity Number 11)53053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2022 I report on the ￿audited accounts of the clwity for the year ended 31 March 2022 set out on pages 3 to 6. RESPEcfJvE RLSPONSVBILITILS OFTHE TRUSTEFS AND THE INDEPENDENT EXAMINER The charity's trnstees are responsible for the Prepatation of the accounts. The charitv's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act) and that an independent examinthon is needed. It is my responsibility 10 Examine the accounts under section 145 of the Act To follow the procedures laid down in the General Directions given by the Charities Comtnission under section 145(5Xb) of the Act: and To state whether particular matters bav¢ ¢om¢ to my attention. BASIS OF INDKPEf4DENf EXAMINER'S STATEMENT My examination was carried out in accordance with the general directions given by the Charities Commissioners. An independent examination includes a review of the accounting records kept by the chaTity and a comparison of the accounts presented with those r￿OrdS. It also includes consideration of any unusual it¢ms OT disclosures in the accounts. and seeking explanations from you as Trustccs conceming any such mattcrs. Thc procedures undertaken do not provid¢ all the evidence that would be r¢quired in an audil and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINER'S sfATEMEf4T In connection with my examinatioo Do matter has come to my attention: (l) which gives me re&wnable cause to believe that in any material respect the requiTements: (a) to keep the a¢¢ounting records in accordance with sectionl 30 of the 2011 Act. (b) prepare accounts which accord with the accounting requirements and to comply with the accounting requirements of the 2011 Act have not been mci: or (2) to whkclL in Opinio￿ attention should be drnwn in order to enable a proper understanding of the accounts to be reached. David J Ryland I l Beeches Avenue Surr¢y. SM5 3LB 1621 PURLEY AND COULStM)N CLUBS FOR THE ELDERLY STATEMENT OF FINANCIAL ACTivmES FOR THE YEAR ENDED 31 MARCH 2022 2022 2022 2021 2021 Incoming resourees London Borough of Croydon Grant and service level agreemenl 29971 29960 Income from Clubs Wednesday Thursdav Friday Mem￿rship 4540 4370 4475 1350 217 301 349 600 44706 31427 Donations Outings and holidays H811 lettings Inteiest 26750 3365 450 151KJ 28256 3821 72962 35248 Expenditu Salaries Minibus operating costs Outings and holidays Kitchen expense Entertainment Utilities Insuran Telephone and tetevision Building maintenan CILJb costs Mi8cellarseous 25353 25956 3425 1532 520 380 3236 320 1392 844 1117 733 1677 902 2777 1147 1203 859 38641 36378 Net increase12021 decr&15el in funds 34321 -1130 Allocated Generdl reserve Minibus reserve 9321 250(J) PURLEY AND COULSDON CLUBS FOR THE ELDERLY BALANCE SHEET AT 31 MARCH 2022 2022 2022 2021 2021 FIXED ASSETS Freehold Propety Minitius 93524 93524 93524 93524 CURRENT ASSETS 108 108 Bank balan Current accounts CAF Golo 18673 35004 53785 6311 1304S 19464 CURRE￿ LIABILITIES SLFndry cr8Yilors 310 310 53475 19154 TOTAL NET ASSETS 146999 112678 Represented by RESERVES Restrict￿ reserves Capitsl reseTve Minibus reserve 93524 93524 250(M) 11852A unresln.cted reserves Fabric reserve Equipment reserve General reseive 9904 9904 17571 8250 28475 19154 TOTAL RESERVES 146999 112678 FC& Honorary Treasurer 2022 25th PURLEY AND COUISDON CLURS FOR THE ELDERLY NOTES TO THE Accourfts FOR THE YEAR ENDED 31 MARCH 2022 I ACCOUNTING POLICIES (a) basi.Y ofpreparation The financial stateEnents have been Prepared under the historical cosl convention, in accordance with the statement of recommended practise- accounting and Teporting by charities (SORP 2005)" and applicable UK Accounting Standards ond the Charities Act 1993. Ib)funds Capital reserve The capital reserve represents grants from Bridge House TTUSt and London Borough of Croydon to enable the acquisition and dcvclopmcnt of LansdoNvn¢ Hall for charitable purposes. Equipmenl reserve The equipment reserve is required for the purch&se and refuTbisFllncnt of equipment necessarv to meet regulatory requirements. especially tbos¢ of health and safets.. Fabric re.ferve The fabric reserve is Tequired to meet firture cyclical TepaiTS to the building. MiF7ibuY reserve The minibus reserve was established for the replacement of the club's minibus. General reserve The general reserve is accumulated finllls after appmpriations for specific purposes. (c) incoming resources Grants to the Charity are accounted for a5 soon as the Charity is notified of its legal entitlemenL the amount due is quantifiable and its ultimate receipt is reasonably certain. Income receivable is accounted for gross. (d) resources wed-depreciation No depreciation is provided on the freehold building as it is the Tn￿leeS policy to maintain its propety by a programme of repair such that the Tesidual value is at least equal to book value. The minibus is being depreciated at a rate of l ￿/0 of cost each year, as the Trustees consider its ￿Seful life to be at least 10 years. (e) stock Stock is included at the lower of cost or net realtsable value PURLEY AND COULStX>N CLU￿ FOR THE ELDERLY NOTES TO THE ACCOUIYTS FOR THE YEAR ENDED 31 MARCH 2022 2 FIXED ASSETS (a) Freeholdproperty Lansdowne Hall. Purley, Surrey Cost ffj) 31 March 2021 and 2022 Net book value @ 3 E March 2021 and 2022 £93,524 £93,524 (b) Minibus The minibus c05t £31.596 and is now fully depreciate(L 3 CREDITORS Creditors represent PAYF. and National Insurance Contributions amounting to £310 (2021- £310) 4 RESERVES Balance 5]￿n￿22 BalaTr¢e 31103r21121 Capital reserve Minibus Restrict¢d reserves 93524 25000 118)24 93524 93524 Equipmetlt reserve Fabric Teserve General reserve Unrestricted reserv¢s iooo 9904 17571 28475 iooo 9904 8250 19154 Totals 146999 112678 PURLEY AJND COULSDON CLUBS FOR THE ELDERLY FINANCIAL STATEMENTS 31 MARCH 2022 ATJnuaI Report of the TTh￿ for the year ended 31 March 2022 Trustees. ResFK)nsibilities in relation to the Financial Statements Law applicable to charities in England and Wales requires the trnstees to prepare finanLiaI statements for each financial year which give a true and fa. ir view of the Charity's financial activities during the year and of its fin2ncial position at the end of the year. In preparing those financial statements the Tnjstees are required to: (a) Sel¢ct suitable accounting policies and apply them consistently (b) Make judgments and estimates that ar¢ reasonable and prlldent (c) State whether applicable accounting standards and statements of t¥commended practice have been followed subject to any departures disclosed and explained in the financial statements" and (d) Prepare the financial statements on a going concern b&sis urdess it is inappropriate to presume that the Cbarity will continue in busine&s. The T￿￿teeS are responsible for keeping accounting records which disclose with reasonable accuracy at any time the fuwicial position of the Charity and enabl¢ them to ensure that the financial statements comply with the Charities Act 2011. They are also r¢sponsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularitie& Approved by the Trnstees on 25 July 2022 and signed on thetr behalf by C J Coates Charity Number 11)53053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2022 I report on the ￿audited accounts of the clwity for the year ended 31 March 2022 set out on pages 3 to 6. RESPEcfJvE RLSPONSVBILITILS OFTHE TRUSTEFS AND THE INDEPENDENT EXAMINER The charity's trnstees are responsible for the Prepatation of the accounts. The charitv's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act) and that an independent examinthon is needed. It is my responsibility 10 Examine the accounts under section 145 of the Act To follow the procedures laid down in the General Directions given by the Charities Comtnission under section 145(5Xb) of the Act: and To state whether particular matters bav¢ ¢om¢ to my attention. BASIS OF INDKPEf4DENf EXAMINER'S STATEMENT My examination was carried out in accordance with the general directions given by the Charities Commissioners. An independent examination includes a review of the accounting records kept by the chaTity and a comparison of the accounts presented with those r￿OrdS. It also includes consideration of any unusual it¢ms OT disclosures in the accounts. and seeking explanations from you as Trustccs conceming any such mattcrs. Thc procedures undertaken do not provid¢ all the evidence that would be r¢quired in an audil and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINER'S sfATEMEf4T In connection with my examinatioo Do matter has come to my attention: (l) which gives me re&wnable cause to believe that in any material respect the requiTements: (a) to keep the a¢¢ounting records in accordance with sectionl 30 of the 2011 Act. (b) prepare accounts which accord with the accounting requirements and to comply with the accounting requirements of the 2011 Act have not been mci: or (2) to whkclL in Opinio￿ attention should be drnwn in order to enable a proper understanding of the accounts to be reached. David J Ryland I l Beeches Avenue Surr¢y. SM5 3LB 1621 PURLEY AND COULStM)N CLUBS FOR THE ELDERLY STATEMENT OF FINANCIAL ACTivmES FOR THE YEAR ENDED 31 MARCH 2022 2022 2022 2021 2021 Incoming resourees London Borough of Croydon Grant and service level agreemenl 29971 29960 Income from Clubs Wednesday Thursdav Friday Mem￿rship 4540 4370 4475 1350 217 301 349 600 44706 31427 Donations Outings and holidays H811 lettings Inteiest 26750 3365 450 151KJ 28256 3821 72962 35248 Expenditu Salaries Minibus operating costs Outings and holidays Kitchen expense Entertainment Utilities Insuran Telephone and tetevision Building maintenan CILJb costs Mi8cellarseous 25353 25956 3425 1532 520 380 3236 320 1392 844 1117 733 1677 902 2777 1147 1203 859 38641 36378 Net increase12021 decr&15el in funds 34321 -1130 Allocated Generdl reserve Minibus reserve 9321 250(J) PURLEY AND COULSDON CLUBS FOR THE ELDERLY BALANCE SHEET AT 31 MARCH 2022 2022 2022 2021 2021 FIXED ASSETS Freehold Propety Minitius 93524 93524 93524 93524 CURRENT ASSETS 108 108 Bank balan Current accounts CAF Golo 18673 35004 53785 6311 1304S 19464 CURRE￿ LIABILITIES SLFndry cr8Yilors 310 310 53475 19154 TOTAL NET ASSETS 146999 112678 Represented by RESERVES Restrict￿ reserves Capitsl reseTve Minibus reserve 93524 93524 250(M) 11852A unresln.cted reserves Fabric reserve Equipment reserve General reseive 9904 9904 17571 8250 28475 19154 TOTAL RESERVES 146999 112678 FC& Honorary Treasurer 2022 25th PURLEY AND COUISDON CLURS FOR THE ELDERLY NOTES TO THE Accourfts FOR THE YEAR ENDED 31 MARCH 2022 I ACCOUNTING POLICIES (a) basi.Y ofpreparation The financial stateEnents have been Prepared under the historical cosl convention, in accordance with the statement of recommended practise- accounting and Teporting by charities (SORP 2005)" and applicable UK Accounting Standards ond the Charities Act 1993. Ib)funds Capital reserve The capital reserve represents grants from Bridge House TTUSt and London Borough of Croydon to enable the acquisition and dcvclopmcnt of LansdoNvn¢ Hall for charitable purposes. Equipmenl reserve The equipment reserve is required for the purch&se and refuTbisFllncnt of equipment necessarv to meet regulatory requirements. especially tbos¢ of health and safets.. Fabric re.ferve The fabric reserve is Tequired to meet firture cyclical TepaiTS to the building. MiF7ibuY reserve The minibus reserve was established for the replacement of the club's minibus. General reserve The general reserve is accumulated finllls after appmpriations for specific purposes. (c) incoming resources Grants to the Charity are accounted for a5 soon as the Charity is notified of its legal entitlemenL the amount due is quantifiable and its ultimate receipt is reasonably certain. Income receivable is accounted for gross. (d) resources wed-depreciation No depreciation is provided on the freehold building as it is the Tn￿leeS policy to maintain its propety by a programme of repair such that the Tesidual value is at least equal to book value. The minibus is being depreciated at a rate of l ￿/0 of cost each year, as the Trustees consider its ￿Seful life to be at least 10 years. (e) stock Stock is included at the lower of cost or net realtsable value PURLEY AND COULStX>N CLU￿ FOR THE ELDERLY NOTES TO THE ACCOUIYTS FOR THE YEAR ENDED 31 MARCH 2022 2 FIXED ASSETS (a) Freeholdproperty Lansdowne Hall. Purley, Surrey Cost ffj) 31 March 2021 and 2022 Net book value @ 3 E March 2021 and 2022 £93,524 £93,524 (b) Minibus The minibus c05t £31.596 and is now fully depreciate(L 3 CREDITORS Creditors represent PAYF. and National Insurance Contributions amounting to £310 (2021- £310) 4 RESERVES Balance 5]￿n￿22 BalaTr¢e 31103r21121 Capital reserve Minibus Restrict¢d reserves 93524 25000 118)24 93524 93524 Equipmetlt reserve Fabric Teserve General reserve Unrestricted reserv¢s iooo 9904 17571 28475 iooo 9904 8250 19154 Totals 146999 112678