## **Purley and Coulsdon Clubs for the Elderly** Dorothy Mortby Centre ~ Lansdowne Hall ~ 119 Lansdowne Road ~ Purley ~ Surrey CR8 2PE Telephone ~ 020 8668 2270 Email – pace119@btinternet.com ## **ANNUAL REPORT** For the year 01 April 2020 – 31 March 2021 |**Full Name:**|Purley and Coulsdon Clubs for the Elderly (PACE)| |---|---| |**Registered Charity No:**|1053053| |**Registered Address:**|Dorothy Mortby Centre, Lansdowne Hall,| ||119 Lansdowne Road, Purley, Surrey CR8 2PE.| |**Independent Examiner:**|Appointed 01.04.2017 - David Ryland.| |**Bankers:**|Barclays Bank Plc, P.O. Box 95, 1 North End, Croydon.| |**Constitution:**|Approved by The Charity Commissioners December 1995.| |**Executive Committee:**|The Constitution provides for the annual election of the| |Chairman, Vice Chairman, Treasurer and Secretary and up to five other members all|| |with voting rights, together with the attendance of the Manager.|| |**Trustees:**||**Non-Trustees**| |---|---|---| |Patricia Painting|Chairman|Club Members Representative:| |Colin Coates|Hon.Treasurer|Jas Dosanjh| |Cynthia Roach|Hon.Secretary|| |Sheila Jones|Vice Chairman|| |Jim Spinks||Ex-officio Committee members:| |Jennie Blake||Sarah Crane, Manager.| |Leslie Blake||| |Eddie McGrath||| ## **Executive Committee:** Three meetings plus the AGM were held during the year. **Objects of the Charity:** Relief of older people within the immediate area in any manner which may be deemed by law to be charitable, in particular by the provision of activities which meet their social health and educational needs such as luncheon care and recreational programmes. Registered Charity No. 1053053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY FINANCIAL STATEMENTS 31 MARCH 2021 Annual Report of the Tn￿teeS for the year ended 31 March 2021 Trustees. Responsibilities in relation to the Financial Statements Law applicable to charities in England and Wales TequiTes the tn￿teeS to prepare finan¢i21 statements for each fllwicial year which give a true and fair view of the Charity's financial activities duTing the year and of its financial position at the end of the year. In preparing those financial statements the Trustees a￿ required to: (a) Select suitable accounting poltcies and apply them consistently (b) Make judgments and estimates that are reasonable and prudent (c} State wh¢th¢r applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the fllwkcial statements; alld (d) Prepare the financial statements on a going concern b&%is unless it is inappropriate to presume that the Charity will continue ID business. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at anv time the financial wsition of the Cbarity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the &ssets of the Ch￿lty and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trnstees on I l July 2021 and signed on their behalf by C J Coates Charity Number 1053053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2021 I report on the unaudited accounts of the charity for the year ended 31 March 2021 set out on pages 3 to 6. RESPEcfivE RFSPONSIBILITIFS OF THE TRusfELS AND THE INDEPENDENf EXAMINER The charity's trustees are responsible for the prepardtion of the accounts. The charity's trustees Consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 {the Act) and that an independent examination is needed. It is my responsibility 10 Examtne the accounts under section 145 of the Act To Follow the procedures laid down in the General Directions given by the Charities Commission undcr section 145(5)(b) of Ihe Act: and To state whether particular matters have come to my attention. BASIS OF ]f4DEPENDENT EXAMINER'S STATEMEf4T My examination w&8 carried out in accordance with the gev)eral directions given by the Charities CommTssioneTS. An independent examination includes a review of the accounting Tecords kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual itetns or disclosures in the accounts. alld seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently I do not express an audit opinton on the view given by th¢ accounts. INDEPENDEL¥rf EXAMINER'S StATEMENT In connection with my examÈnatioo no matter b&s eome to my attention: (l) which gives me re&80nable cause to believe that tn any nulterial respect the requiretDent5: (a) to keep the accounting records in accordance with s¢ction130 of the 2011 Act: (b) prepare accounts which accord with the accounting requirements and to comply with the accounting requirements of the 2011 Act have not been met. or (2) to whicm in my opinion. attention should be drawn in ordeT to enable a proper understanding of the accounts to b¢ reached. David J Ryland I l Beeches Avenue SuTrey, SM5 3LB ¥3 PURLEY AND COULSDON CLUBS FOR THE ELDERLY STATEMENT OF FINANCIAL ACTlVtnES FOR THE YEAR ENDED 31 IAARCH 2021 2021 2021 2020 2020 Incoming resources London Borough of Croydon Grant and service level agr￿ment 29960 22(X)O Income from Clubs Wednesday Thursday Friday Membership 217 301 349 4191 4125 3696 1005 31427 35017 Donations 0ub.ngs and holidays Minibus income Fund raising Hall lettings Interest 3365 450 3152 4718 4658 278 1400 12 3821 14218 35248 49235 Expendfture Salaries Minibus operating costs Outings and holidays Kitchen expense Travel and taxis Ulilities Insurance relephone and television Buitding maintenance Club costs Miscellaneous 25956 1532 520 380 26813 3552 5292 3031 220 1409 iiio 856 1538 895 785 844 1117 902 2777 1147 1203 36378 45501 Net decrease {2020 increase) in funds -1130 3734 PURLEY AND COULSDON CLUBS FOR THE ELDERLY BALANCE SHEET AT 31 PAARCH 2021 2021 2021 2020 2020 FIXED ASSETS Freehold Propety Minibus 93524 93524 93524 93524 CURRENT ASSETS stock 108 108 Bank balances Current ¥counts CAF Go 6311 13045 19464 5778 14708 20594 CURRENT LIABILlnES Sundry creditors 310 310 19154 20284 TOTAL NET ASSETS 112678 113808 Represented by RESERVES Restricted ￿SerVeS Caixtal reserve Minibus reserve 93524 93524 93524 93524 Fabric reserve Equipment reserve General reserve 9904 9904 iooo 9380 8250 19154 20284 TOTAL RESERVES 112678 113808 s FCA. HOno￿ry Treasufer 2021 11th PURLEY AND COULSDON CLURS FOR THE ELDERLY NOTES TO TE￿ ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 I ACCOUNTING POLICIES (a) basis ofpreparatioTI The financial sfatements have ￿￿en prepared under the historical cost convention. in accordance with the statement of recon]mended practise- accounting and reporting by charities (SORP 2005)" and applicable UK Accounting Standards and the Charities Act 1993. (b)fynd Capital reserve The capital reserve rep￿Sents grants from Bridge House Trust and London Bomugh of Croydon to enable thc acqllisition and development of LansdowTre Hall for cl￿rItable purposes. Equipment reserve The equipment reserve is requited for the purLhase and refurbishment of equipment necessary to meet regulatory requirements. especially those of health and safety. Fabric reserve The fabTiC reserve is required to meet futtre cyclical repairs to the building. Minibus reserve The minibus reserve was established for the r¢pla¢ement of the club's minibus. General Teserve The general reserve is accumulated fimds after appropriations for specific purposes. (c) incoming resources Grants to the ChxTity are accounted for as soon as the Charity is notified of its legal ¢ntitlemenL the amount due is quautifiable and its uItimat¢ receipt is reasonably certain. Incom¢ receivable is accounted for gro&s. (d) resources wed-deprecialion No depreciation is provided on the freehold building ls it is the Trustees policy to maintain its propety by a progratnme of repair such that the residual value is at l¢ast qual to book vaIue. The minibus is bcing depreciated at a rate of I￿/0 of cost each year. as the Trustees consider its useful life to be at least l O years. (e) stock Stock is included at the lower of cost or net realisable value PURLEY AI¥D COULSIXIN CLU￿ FOR THE £[￿ERLy NOTES TO THE ACCOUNTS YOR THE YEAR ENDED 31 MARCH 21121 2 FIXED ASSETS (a) Freeholdproperty Lansdowne Hall. Purley. Surrey Cost @ 31 March 2021 and 2020 Net knok value @ 31 March 2021 and 2020 £93.524 £93.524 (b) Mip2ib The minibus cost £31:596 and is now fidly depreciated. 3 CREDITOILS Creditors represent PAYE and NatioT]aJ Insurance Contributions amounting to £310 (2021- £310) 4 RESERVES Bal*llte 3113r2020 Balance 31103r2021 Capilal reserve 93524 93524 Restricted r￿erveS 93524 93524 Equipment ffserve Fabric reserve General reserve Unrestriet¢d r&serves 1000 9904 1000 9904 8250 19154 20284 Totsls 113808 112678 PURLEY AND COULSDON CLUBS FOR THE ELDERLY FINANCIAL STATEMENTS 31 MARCH 2021 Annual Report of the Tn￿teeS for the year ended 31 March 2021 Trustees. Responsibilities in relation to the Financial Statements Law applicable to charities in England and Wales TequiTes the tn￿teeS to prepare finan¢i21 statements for each fllwicial year which give a true and fair view of the Charity's financial activities duTing the year and of its financial position at the end of the year. In preparing those financial statements the Trustees a￿ required to: (a) Select suitable accounting poltcies and apply them consistently (b) Make judgments and estimates that are reasonable and prudent (c} State wh¢th¢r applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the fllwkcial statements; alld (d) Prepare the financial statements on a going concern b&%is unless it is inappropriate to presume that the Charity will continue ID business. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at anv time the financial wsition of the Cbarity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the &ssets of the Ch￿lty and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trnstees on I l July 2021 and signed on their behalf by C J Coates Charity Number 1053053 PURLEY AND COULSDON CLUBS FOR THE ELDERLY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2021 I report on the unaudited accounts of the charity for the year ended 31 March 2021 set out on pages 3 to 6. RESPEcfivE RFSPONSIBILITIFS OF THE TRusfELS AND THE INDEPENDENf EXAMINER The charity's trustees are responsible for the prepardtion of the accounts. The charity's trustees Consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 {the Act) and that an independent examination is needed. It is my responsibility 10 Examtne the accounts under section 145 of the Act To Follow the procedures laid down in the General Directions given by the Charities Commission undcr section 145(5)(b) of Ihe Act: and To state whether particular matters have come to my attention. BASIS OF ]f4DEPENDENT EXAMINER'S STATEMEf4T My examination w&8 carried out in accordance with the gev)eral directions given by the Charities CommTssioneTS. An independent examination includes a review of the accounting Tecords kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual itetns or disclosures in the accounts. alld seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently I do not express an audit opinton on the view given by th¢ accounts. INDEPENDEL¥rf EXAMINER'S StATEMENT In connection with my examÈnatioo no matter b&s eome to my attention: (l) which gives me re&80nable cause to believe that tn any nulterial respect the requiretDent5: (a) to keep the accounting records in accordance with s¢ction130 of the 2011 Act: (b) prepare accounts which accord with the accounting requirements and to comply with the accounting requirements of the 2011 Act have not been met. or (2) to whicm in my opinion. attention should be drawn in ordeT to enable a proper understanding of the accounts to b¢ reached. David J Ryland I l Beeches Avenue SuTrey, SM5 3LB ¥3 PURLEY AND COULSDON CLUBS FOR THE ELDERLY STATEMENT OF FINANCIAL ACTlVtnES FOR THE YEAR ENDED 31 IAARCH 2021 2021 2021 2020 2020 Incoming resources London Borough of Croydon Grant and service level agr￿ment 29960 22(X)O Income from Clubs Wednesday Thursday Friday Membership 217 301 349 4191 4125 3696 1005 31427 35017 Donations 0ub.ngs and holidays Minibus income Fund raising Hall lettings Interest 3365 450 3152 4718 4658 278 1400 12 3821 14218 35248 49235 Expendfture Salaries Minibus operating costs Outings and holidays Kitchen expense Travel and taxis Ulilities Insurance relephone and television Buitding maintenance Club costs Miscellaneous 25956 1532 520 380 26813 3552 5292 3031 220 1409 iiio 856 1538 895 785 844 1117 902 2777 1147 1203 36378 45501 Net decrease {2020 increase) in funds -1130 3734 PURLEY AND COULSDON CLUBS FOR THE ELDERLY BALANCE SHEET AT 31 PAARCH 2021 2021 2021 2020 2020 FIXED ASSETS Freehold Propety Minibus 93524 93524 93524 93524 CURRENT ASSETS stock 108 108 Bank balances Current ¥counts CAF Go 6311 13045 19464 5778 14708 20594 CURRENT LIABILlnES Sundry creditors 310 310 19154 20284 TOTAL NET ASSETS 112678 113808 Represented by RESERVES Restricted ￿SerVeS Caixtal reserve Minibus reserve 93524 93524 93524 93524 Fabric reserve Equipment reserve General reserve 9904 9904 iooo 9380 8250 19154 20284 TOTAL RESERVES 112678 113808 s FCA. HOno￿ry Treasufer 2021 11th PURLEY AND COULSDON CLURS FOR THE ELDERLY NOTES TO TE￿ ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 I ACCOUNTING POLICIES (a) basis ofpreparatioTI The financial sfatements have ￿￿en prepared under the historical cost convention. in accordance with the statement of recon]mended practise- accounting and reporting by charities (SORP 2005)" and applicable UK Accounting Standards and the Charities Act 1993. (b)fynd Capital reserve The capital reserve rep￿Sents grants from Bridge House Trust and London Bomugh of Croydon to enable thc acqllisition and development of LansdowTre Hall for cl￿rItable purposes. Equipment reserve The equipment reserve is requited for the purLhase and refurbishment of equipment necessary to meet regulatory requirements. especially those of health and safety. Fabric reserve The fabTiC reserve is required to meet futtre cyclical repairs to the building. Minibus reserve The minibus reserve was established for the r¢pla¢ement of the club's minibus. General Teserve The general reserve is accumulated fimds after appropriations for specific purposes. (c) incoming resources Grants to the ChxTity are accounted for as soon as the Charity is notified of its legal ¢ntitlemenL the amount due is quautifiable and its uItimat¢ receipt is reasonably certain. Incom¢ receivable is accounted for gro&s. (d) resources wed-deprecialion No depreciation is provided on the freehold building ls it is the Trustees policy to maintain its propety by a progratnme of repair such that the residual value is at l¢ast qual to book vaIue. The minibus is bcing depreciated at a rate of I￿/0 of cost each year. as the Trustees consider its useful life to be at least l O years. (e) stock Stock is included at the lower of cost or net realisable value PURLEY AI¥D COULSIXIN CLU￿ FOR THE £[￿ERLy NOTES TO THE ACCOUNTS YOR THE YEAR ENDED 31 MARCH 21121 2 FIXED ASSETS (a) Freeholdproperty Lansdowne Hall. Purley. Surrey Cost @ 31 March 2021 and 2020 Net knok value @ 31 March 2021 and 2020 £93.524 £93.524 (b) Mip2ib The minibus cost £31:596 and is now fidly depreciated. 3 CREDITOILS Creditors represent PAYE and NatioT]aJ Insurance Contributions amounting to £310 (2021- £310) 4 RESERVES Bal*llte 3113r2020 Balance 31103r2021 Capilal reserve 93524 93524 Restricted r￿erveS 93524 93524 Equipment ffserve Fabric reserve General reserve Unrestriet¢d r&serves 1000 9904 1000 9904 8250 19154 20284 Totsls 113808 112678