The Haslemere u3a
cs igL- ‘
## Trustees’ Annual Report for the year ¥ September 2023 to 31 August 2024
## Objectives and Activities
The charitable purposes are as set out in the constitution, to advance education and, in particular, the education of people not in full time gainful employment who are in their third age (being the period of time after the first age of childhood dependence and the second age of full-time employment and/or parental responsibility) residing in Haslemere and its surrounding locality.
## Public benefit
The trustees consider their activities operate in the public benefit, in accordance with the duty imposed by Section 4 of the 2006 Charities Act. The trustees have also had regard to the guidance on public benefit published by the Charities Commission.
## Achievements
We have enjoyed steadily growing numbers, active groups and popular speaker meetings. There have also been coffee mornings, a Christmas party and a Group Leaders’ party. Attending local events has kept Haslemere u3a in public prominence.
Membership has continued to grow, generating a demand, not always met, for new groups. Some Basic Life Support activities have been both popular and potentially most useful.
Excursions continue and are lively and popular.
The greatest need is for new groups.
## Structure, governance and management
The Haslemere u3a is an unincorporated association. Its governing document is the _ constitution adopted at the annual general meeting (AGM) on 14 November 2005, subsequently amended and proposed for further amendment at the extraordinary general meeting (EGM) on 11 November 2024.
New charity members are elected by members according to the constitution.
## Administration details
## Name: The Haslemere u3a
Charity Registration number: 1053409 Address: Haslemere Hall, Bridge Road, Haslemere, GU27 2AS
## Trustees
The trustees in the year | September 2023 to 31 August 2024 (2023/2024) were:
|RogerAbayasekera|Committee Member - Safeguarding|
|---|---|
|Kim Bergamasco|Vice Chairman and Secretary|
|DeborahBowyer|Publicity Secretary|
|Claire Coxwell|Joint Groups Coordinator|
|Julan Ellis|Treasurer|
|Judith Forde|Membership Secretary and JointGroups Coordinator|
|William John (Jock) Reid Gardner|Chairman and Speakers’ Secretary|
|John Harris|CommitteeMember—Health and Safety|
|David Lee|Excursions Secretary|
|DianaCharmianSerman|AccommodationSecretary|
None of the trustees receive any payment for their services. There are no employees. Trustees meet regularly, around twelve times a year. Trustees incurring necessary expenditure are reimbursed.
## Financial review
;
## Self-financed activities and membership fees
Most activities are carried out by self-financed interest groups and social events.
Membership fees are used to meet the costs of belonging to the u3a movement and other overheads.
2023/24 sawa slight rise in membership fees received because of a similar rise in membership numbers
In 2023/24, our out goings exceeded our income by £4,891
## Assets including reserves
The charity had assets of £28,098 at the end of the 2023/24 year (£31,207 2022/23). None of its reserves are restricted.
Reserves have been used to finance deficits in recent years with the aim of reducing reserves to an appropriate level.
The investment policy of the trustees is to hold reserves in a mixture of a deposit account and an equity investment fund.
## Going concern
The accounts are prepared on a going concern basis as:
- e fees for group activities and other vents are charged to break even
- e the annual membership fee can be adjusted to cover overheads, and
- e reserves are sufficient to cover any cash flow deficits.
## Accounting policies
The financial statement is prepared on a receipts and payments (or cash) basis. The holding in the COIF Global Equity Income Fund is valued at the mid-market price.
## Trustees’ responsibilities for the financial statement
The financial statements have been prepared in accordance with the accounting policies above and comply with the charity’s governing document, the Charities Act 2022 and the “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard” for smaller entities published in October 2019.
## Statement of receipts and payments in the year to 31 August 2024
|Receipts and|payments|2023/2024|2022/2023||
|---|---|---|---|---|
|Receipts||e|e|0
change|
|Donations||#5|0||
|Group fees||12,687|14,404|-12%|
|Annual membership fees||7,445|6,604|13%|
|Trips||4,158|8,374|-50%|
|Quizzes||430|236|82%|
|Investment income||348|717)—|-51%|
|Other||0|0||
|Total receipts||25143|~—-30,335|-17%|
|Payments||OO|||
|The ThirdAge|Trust licences|822|692|19%|
|The ThirdAge|Trust magazine|3,715|0||
|The ThirdAge|Trust membership subscription|3,032|2,768|10%|
|Room hire (all|activities)|14,351|12,798|12%|
|Other group expenses||144|2,873||
|Speaker meetings||774|985|-21%|
|Trips||6,291|6,267|0%|
|Other social events||262|575|-54%|
|Quizzes||84|25|238%|
||.||||
|Printing, postage and stationery||212|630|-66%|
|Sundry expenses||50|108|-54%|
|PayPal and Zettle charges||43|68|-37%|
|Publicity||254|682|-63%|
|Total payments|30,034|==28,471|5%|
|---|---|---|---|
|Surplus ordeficit|4891|~~:1,864||
|Assets and liabilities|2023/2024|2022/2023||
|Assets||||
|5255 Main bank account|83|2,366|-96%|
|3568 Membership fees account|180|2,/95|-94%|
|InstantAccessA/C|6,530|0||
|PayPal account|437|1,960|-78%|
|COIF Charities Deposit Fund|6,625|11,099|-40%|
|COIF Charities Global Equity Income Fund|14,081|12,769|10%|
|Group Cash Floats|162|218||
|Total assets|28,098
=.31,207||-10%|
|Liabilities||||
|Debts|0|0||
|Netassets|28,098
=.31,207 = -10%|||
|All figures are rounded to the nearest pound.||||
|The holding in the COIF Global Equity Income Fund is||||
|valued at the mid market price.||||
|Other financial information|2023/24|2022/2023||
|Capital gain on COIF Charities Global Equity
Income Fund|1312|269||
|Capital Gain on Deposit Fund|526|||
|Total Gains|1838|||
|Reconciliation||||
|Total net assets 31 August 2023|31207|29,074||
|Deficit for 2023/2024|-4891|1,864||
|CashFloatChange|-56|||
Capital gain on COIF Funds
1838 269 28,098 =—si3,207
All figures in the table are rounded to the nearest pound.
## Julian Ellis
## Treasurer
The financial statements were approved by the Trustees on 16 October 2024
Signed on behalf of the charity’s trustees
Signature SnNX '
Fullname William John Reid (Jock) Gardner
Position Chairman
Date 18 October 2024
## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
{ report on the Financial Statements for the period ended 31 August 2024 which are set out on pages 4 to 6.
## Respective Responsibilities of Trustees and Examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act). At the request of the Trustees, | have conducted an independent examination.
It is my responsibility to:
- e examine the accounts under section 145 of the 2011 Act
- e follow the procedures laid down in the general directions given by the commission under section 145(5)(b) of the 2011 Act
- e state whether particular matters have come to my attention.
## Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
- i. which gives me reasonable cause to believe that in any material respect the requirements:
- =" to keep accounting records in accordance with section 130 of the Act; and
- = to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
## have not been met; or
- ii. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
Signature (
i \
Full name David Dullaway |
Date (& October, 2O2y
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## **The Haslemere U3A**
## **Treasurer's report for year 1 September 2023 to 31 August 2024**
The financial statement is prepared on a cash basis and therefore includes only receipts and payments received or made in the year. Some receipts and payments will relate to an earlier or later membership year.
## **Assets and liabilities**
Our out goings exceeded our income by £4,890. This is largely because of payments made to the Third Age Trust this year. There was no payment for the magazine made in the year 2022/23. This year it was £3,715. There was a 10% increase (£1,823) in our Third Age Trust subscriptions from £2,768 in “22/23” to £3,032 in 2023/24.
The decrease was offset by gains on our investment funds with our Equity Fund increasing by £1312.44, (a 10.28% return on the year) and our deposit account (after withdrawals) by £526.24. As a result of the above, our assets (cash) held fell by 9.96% to £28,098.
We opened an interest-bearing account at Lloyds to hold any cash we need to retain.
The investment policy is to hold reserves in a mixture of a deposit accounts and an equity investment fund.
## **Self-financed activities**
The Haslemere u3a's activities are mainly carried out by self-financed interest groups and through other self-financed social events. The financial statement shows fees received from group leaders and other event organisers and the relevant expenses, such as room hire, paid from these receipts.
## **Membership fees**
Each member of The Haslemere u3a pays an annual membership fee, which was £10 for the 2023/2024 membership year (1 September 2023 to 31 August 2024). This fee goes towards the costs of belonging to the Third Age Trust (TAT) movement (£4.00 per member), TAT Magazine (£3.80), TAT Administration System (£1.00), a transaction fee (if paid by PayPal/Zettle (PP) (£0.34) leaving £1.20 (or £0.84 after PP) to cover other overheads, including speaker meetings. Gift Aid is not available on membership fees as member benefits exceed the limit allowed.
**Treasurer 11th September 2024**
## **Statement of receipts and payments in the year to 31 August 2024**
|**Receipts and payments**
**Receipts**
Donations
Group fees
Annual membership fees
Trips
Quizzes
Investment income
Other
**Total receipts**
**Payments**
The Third Age Trust licences
The Third Age Trust magazine
The Third Age Trust membership subscription
Room hire (all activities)
Other group expenses
Speaker meetings
Trips
Other social events
Quizzes
Printing, postage and stationery
Sundry expenses
PayPal and Zettle charges
Publicity
**Total payments**
**Surplus or deficit**
**Assets and liabilities**
**Assets**
5255 Main bank account
3568 Membership fees account
Instant Access A/C
PayPal account
COIF Charities Deposit Fund
COIF Charities Global Equity Income Fund|**2023/2024**
**2022/2023**
**£**
**£**
%
Change
75
0
12,687
14,404
-12%
7,445
6,604
13%
4,158
8,374
-50%
430
236
82%
348
717
-51%
0
0
25,143
30,335
-17%
822
692
19%
3,715
0
3,032
2,768
10%
14,351
12,798
12%
144
2,873
774
985
-21%
6,290
6,267
0%
262
575
-54%
84
25
238%
212
630
-66%
50
108
-54%
43
68
-37%
254
682
-63%
30,034
28,471
5%
-4,890
1,864
**2023/2024**
**2022/2023**
83
2,366
-96%
180
2,795
-94%
6,530
0
437
1,960
-78%
6,625
11,099
-40%
14,081
12,769
10%|
|---|---|
|Group Cash Floats
**Total assets**
**Liabilities**
Debts
**Net assets**
All figures are rounded to the nearest pound.
The holding in the COIF Global Equity Income Fund is valued
at the mid market price.
**Other financial information**
Capital gain on COIF Charities Global Equity Income
Fund
Capital Gain on Deposit Fund
Total Gains
**Reconciliation**
Total net assets 31 August 2023
Deficit for 2023/2024
Cash Float Change
Less Rounding
Capital gain on COIF Funds|Group Cash Floats
**Total assets**
**Liabilities**
Debts
**Net assets**
All figures are rounded to the nearest pound.
The holding in the COIF Global Equity Income Fund is valued
at the mid market price.
**Other financial information**
Capital gain on COIF Charities Global Equity Income
Fund
Capital Gain on Deposit Fund
Total Gains
**Reconciliation**
Total net assets 31 August 2023
Deficit for 2023/2024
Cash Float Change
Less Rounding
Capital gain on COIF Funds|162
218
28,098
31,206
-10%
0
0
28,098
31,206
-10%
**2023/24**
**2022/2023**
1312
269
526
1839
31207
29,074
-4890
1,864
-56
-1
1839
269
**28,098**
31,207|
|---|---|---|
||||
INDEPENDENT EXAMINER'S REPORTTOTHETRUSTEES
I report on the Financial Statements for the period ended 31 August 2024 which are set
out on pages 4t0 6.
Respective Responslbilities of Trustees and Examiner
The charity's Trustees are responsible forthe preparation of the accounts. The charity's
Trustees consider that an audit is not required for this year under section 144{2) of the
Charities Act 2011 (the 2011 Act). Atthe request of the Trustees. I have conducted an
independent examination.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act
follow the procedures laid down in the general directions given by the
commission under section 145(5)(b) of the 2011 Act
state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the
Charity Commission. An examination includes a review of the accounting records kept
by the charity and a comparison of the accounts presented with those records. It also
includes consideration of any unusual items or discLosures in the accounts and seeking
explanations from you as Trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and
consequentLy no opinion is given as to whetherthe accounts present a'true and fair
view, and the report is limited to those matters set out in the next statement.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 130 of the Act; and
to prepare accounts which accord with the accounting records and to
complywith the accounting requirements of the 2011 Act
have not been met: or
to which. in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signature
Full name
David Dullaway
Date
I S( OGlobor 1£>2-*