The Haslemere u3a
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Trustees’ Annual Report for the year ¥ September 2023 to 31 August 2024
Objectives and Activities
The charitable purposes are as set out in the constitution, to advance education and, in particular, the education of people not in full time gainful employment who are in their third age (being the period of time after the first age of childhood dependence and the second age of full-time employment and/or parental responsibility) residing in Haslemere and its surrounding locality.
Public benefit
The trustees consider their activities operate in the public benefit, in accordance with the duty imposed by Section 4 of the 2006 Charities Act. The trustees have also had regard to the guidance on public benefit published by the Charities Commission.
Achievements
We have enjoyed steadily growing numbers, active groups and popular speaker meetings. There have also been coffee mornings, a Christmas party and a Group Leaders’ party. Attending local events has kept Haslemere u3a in public prominence.
Membership has continued to grow, generating a demand, not always met, for new groups. Some Basic Life Support activities have been both popular and potentially most useful.
Excursions continue and are lively and popular.
The greatest need is for new groups.
Structure, governance and management
The Haslemere u3a is an unincorporated association. Its governing document is the _ constitution adopted at the annual general meeting (AGM) on 14 November 2005, subsequently amended and proposed for further amendment at the extraordinary general meeting (EGM) on 11 November 2024.
New charity members are elected by members according to the constitution.
Administration details
Name: The Haslemere u3a
Charity Registration number: 1053409 Address: Haslemere Hall, Bridge Road, Haslemere, GU27 2AS
Trustees
The trustees in the year | September 2023 to 31 August 2024 (2023/2024) were:
| RogerAbayasekera | Committee Member - Safeguarding |
|---|---|
| Kim Bergamasco | Vice Chairman and Secretary |
| DeborahBowyer | Publicity Secretary |
| Claire Coxwell | Joint Groups Coordinator |
| Julan Ellis | Treasurer |
| Judith Forde | Membership Secretary and JointGroups Coordinator |
| William John (Jock) Reid Gardner | Chairman and Speakers’ Secretary |
| John Harris | CommitteeMember—Health and Safety |
| David Lee | Excursions Secretary |
| DianaCharmianSerman | AccommodationSecretary |
None of the trustees receive any payment for their services. There are no employees. Trustees meet regularly, around twelve times a year. Trustees incurring necessary expenditure are reimbursed.
Financial review
;
Self-financed activities and membership fees
Most activities are carried out by self-financed interest groups and social events.
Membership fees are used to meet the costs of belonging to the u3a movement and other overheads.
2023/24 sawa slight rise in membership fees received because of a similar rise in membership numbers
In 2023/24, our out goings exceeded our income by £4,891
Assets including reserves
The charity had assets of £28,098 at the end of the 2023/24 year (£31,207 2022/23). None of its reserves are restricted.
Reserves have been used to finance deficits in recent years with the aim of reducing reserves to an appropriate level.
The investment policy of the trustees is to hold reserves in a mixture of a deposit account and an equity investment fund.
Going concern
The accounts are prepared on a going concern basis as:
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e fees for group activities and other vents are charged to break even
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e the annual membership fee can be adjusted to cover overheads, and
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e reserves are sufficient to cover any cash flow deficits.
Accounting policies
The financial statement is prepared on a receipts and payments (or cash) basis. The holding in the COIF Global Equity Income Fund is valued at the mid-market price.
Trustees’ responsibilities for the financial statement
The financial statements have been prepared in accordance with the accounting policies above and comply with the charity’s governing document, the Charities Act 2022 and the “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard” for smaller entities published in October 2019.
Statement of receipts and payments in the year to 31 August 2024
| Receipts and | payments | 2023/2024 | 2022/2023 | |
|---|---|---|---|---|
| Receipts | e | e | 0 change |
|
| Donations | #5 | 0 | ||
| Group fees | 12,687 | 14,404 | -12% | |
| Annual membership fees | 7,445 | 6,604 | 13% | |
| Trips | 4,158 | 8,374 | -50% | |
| Quizzes | 430 | 236 | 82% | |
| Investment income | 348 | 717)— | -51% | |
| Other | 0 | 0 | ||
| Total receipts | 25143 | ~—-30,335 | -17% | |
| Payments | OO | |||
| The ThirdAge | Trust licences | 822 | 692 | 19% |
| The ThirdAge | Trust magazine | 3,715 | 0 | |
| The ThirdAge | Trust membership subscription | 3,032 | 2,768 | 10% |
| Room hire (all | activities) | 14,351 | 12,798 | 12% |
| Other group expenses | 144 | 2,873 | ||
| Speaker meetings | 774 | 985 | -21% | |
| Trips | 6,291 | 6,267 | 0% | |
| Other social events | 262 | 575 | -54% | |
| Quizzes | 84 | 25 | 238% | |
| . | ||||
| Printing, postage and stationery | 212 | 630 | -66% | |
| Sundry expenses | 50 | 108 | -54% | |
| PayPal and Zettle charges | 43 | 68 | -37% | |
| Publicity | 254 | 682 | -63% |
| Total payments | 30,034 | ==28,471 | 5% |
|---|---|---|---|
| Surplus ordeficit | 4891 | ~~:1,864 | |
| Assets and liabilities | 2023/2024 | 2022/2023 | |
| Assets | |||
| 5255 Main bank account | 83 | 2,366 | -96% |
| 3568 Membership fees account | 180 | 2,/95 | -94% |
| InstantAccessA/C | 6,530 | 0 | |
| PayPal account | 437 | 1,960 | -78% |
| COIF Charities Deposit Fund | 6,625 | 11,099 | -40% |
| COIF Charities Global Equity Income Fund | 14,081 | 12,769 | 10% |
| Group Cash Floats | 162 | 218 | |
| Total assets | 28,098 =.31,207 |
-10% | |
| Liabilities | |||
| Debts | 0 | 0 | |
| Netassets | 28,098 =.31,207 = -10% |
||
| All figures are rounded to the nearest pound. | |||
| The holding in the COIF Global Equity Income Fund is | |||
| valued at the mid market price. | |||
| Other financial information | 2023/24 | 2022/2023 | |
| Capital gain on COIF Charities Global Equity Income Fund |
1312 | 269 | |
| Capital Gain on Deposit Fund | 526 | ||
| Total Gains | 1838 | ||
| Reconciliation | |||
| Total net assets 31 August 2023 | 31207 | 29,074 | |
| Deficit for 2023/2024 | -4891 | 1,864 | |
| CashFloatChange | -56 |
Capital gain on COIF Funds
1838 269 28,098 =—si3,207
All figures in the table are rounded to the nearest pound.
Julian Ellis
Treasurer
The financial statements were approved by the Trustees on 16 October 2024
Signed on behalf of the charity’s trustees
Signature SnNX '
Fullname William John Reid (Jock) Gardner
Position Chairman
Date 18 October 2024
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
{ report on the Financial Statements for the period ended 31 August 2024 which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act). At the request of the Trustees, | have conducted an independent examination.
It is my responsibility to:
-
e examine the accounts under section 145 of the 2011 Act
-
e follow the procedures laid down in the general directions given by the commission under section 145(5)(b) of the 2011 Act
-
e state whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
-
i. which gives me reasonable cause to believe that in any material respect the requirements:
-
=" to keep accounting records in accordance with section 130 of the Act; and
-
= to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- ii. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Signature (
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Full name David Dullaway |
Date (& October, 2O2y
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The Haslemere U3A
Treasurer's report for year 1 September 2023 to 31 August 2024
The financial statement is prepared on a cash basis and therefore includes only receipts and payments received or made in the year. Some receipts and payments will relate to an earlier or later membership year.
Assets and liabilities
Our out goings exceeded our income by £4,890. This is largely because of payments made to the Third Age Trust this year. There was no payment for the magazine made in the year 2022/23. This year it was £3,715. There was a 10% increase (£1,823) in our Third Age Trust subscriptions from £2,768 in “22/23” to £3,032 in 2023/24.
The decrease was offset by gains on our investment funds with our Equity Fund increasing by £1312.44, (a 10.28% return on the year) and our deposit account (after withdrawals) by £526.24. As a result of the above, our assets (cash) held fell by 9.96% to £28,098.
We opened an interest-bearing account at Lloyds to hold any cash we need to retain.
The investment policy is to hold reserves in a mixture of a deposit accounts and an equity investment fund.
Self-financed activities
The Haslemere u3a's activities are mainly carried out by self-financed interest groups and through other self-financed social events. The financial statement shows fees received from group leaders and other event organisers and the relevant expenses, such as room hire, paid from these receipts.
Membership fees
Each member of The Haslemere u3a pays an annual membership fee, which was £10 for the 2023/2024 membership year (1 September 2023 to 31 August 2024). This fee goes towards the costs of belonging to the Third Age Trust (TAT) movement (£4.00 per member), TAT Magazine (£3.80), TAT Administration System (£1.00), a transaction fee (if paid by PayPal/Zettle (PP) (£0.34) leaving £1.20 (or £0.84 after PP) to cover other overheads, including speaker meetings. Gift Aid is not available on membership fees as member benefits exceed the limit allowed.
Treasurer 11th September 2024
Statement of receipts and payments in the year to 31 August 2024
| Receipts and payments Receipts Donations Group fees Annual membership fees Trips Quizzes Investment income Other Total receipts Payments The Third Age Trust licences The Third Age Trust magazine The Third Age Trust membership subscription Room hire (all activities) Other group expenses Speaker meetings Trips Other social events Quizzes Printing, postage and stationery Sundry expenses PayPal and Zettle charges Publicity Total payments Surplus or deficit Assets and liabilities Assets 5255 Main bank account 3568 Membership fees account Instant Access A/C PayPal account COIF Charities Deposit Fund COIF Charities Global Equity Income Fund |
2023/2024 2022/2023 £ £ % Change 75 0 12,687 14,404 -12% 7,445 6,604 13% 4,158 8,374 -50% 430 236 82% 348 717 -51% 0 0 25,143 30,335 -17% 822 692 19% 3,715 0 3,032 2,768 10% 14,351 12,798 12% 144 2,873 774 985 -21% 6,290 6,267 0% 262 575 -54% 84 25 238% 212 630 -66% 50 108 -54% 43 68 -37% 254 682 -63% 30,034 28,471 5% -4,890 1,864 2023/2024 2022/2023 83 2,366 -96% 180 2,795 -94% 6,530 0 437 1,960 -78% 6,625 11,099 -40% 14,081 12,769 10% |
|---|---|
| Group Cash Floats Total assets Liabilities Debts Net assets All figures are rounded to the nearest pound. The holding in the COIF Global Equity Income Fund is valued at the mid market price. Other financial information Capital gain on COIF Charities Global Equity Income Fund Capital Gain on Deposit Fund Total Gains Reconciliation Total net assets 31 August 2023 Deficit for 2023/2024 Cash Float Change Less Rounding Capital gain on COIF Funds |
Group Cash Floats Total assets Liabilities Debts Net assets All figures are rounded to the nearest pound. The holding in the COIF Global Equity Income Fund is valued at the mid market price. Other financial information Capital gain on COIF Charities Global Equity Income Fund Capital Gain on Deposit Fund Total Gains Reconciliation Total net assets 31 August 2023 Deficit for 2023/2024 Cash Float Change Less Rounding Capital gain on COIF Funds |
162 218 28,098 31,206 -10% 0 0 28,098 31,206 -10% 2023/24 2022/2023 1312 269 526 1839 31207 29,074 -4890 1,864 -56 -1 1839 269 28,098 31,207 |
|---|---|---|
INDEPENDENT EXAMINER'S REPORTTOTHETRUSTEES I report on the Financial Statements for the period ended 31 August 2024 which are set out on pages 4t0 6. Respective Responslbilities of Trustees and Examiner The charity's Trustees are responsible forthe preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144{2) of the Charities Act 2011 (the 2011 Act). Atthe request of the Trustees. I have conducted an independent examination. It is my responsibility to: examine the accounts under section 145 of the 2011 Act follow the procedures laid down in the general directions given by the commission under section 145(5)(b) of the 2011 Act state whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or discLosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequentLy no opinion is given as to whetherthe accounts present a'true and fair view, and the report is limited to those matters set out in the next statement. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the Act; and to prepare accounts which accord with the accounting records and to complywith the accounting requirements of the 2011 Act have not been met: or to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signature Full name David Dullaway Date I S( OGlobor 1£>2-*