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2023-03-31-accounts

COMPANY REGISTRATION NUMBER: 03157152 CHARITY REGISTRATION NUMBER: 1053008

Bedfordshire Open Door Company Limited by Guarantee Unaudited Financial Statements

31 March 2023

EXCEL ACCOUNTANTS (BEDS) LTD

Chartered accountants Excel House 3 Duke Street Bedford MK40 3HR

Bedfordshire Open Door

Company Limited by Guarantee

Financial Statements

Year ended 31 March 2023

Page
Trustees' annual report (incorporating the director's report) 1
Independent examiner's report to the trustees 12
Statement of financial activities (including income and
expenditure account) 13
Statement of financial position 14
Statement of cash flows 16
Notes to the financial statements 17

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 31 March 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

Reference and administrative details

Registered charity name Bedfordshire Open Door Charity registration number 1053008 Company registration number 03157152 Principal office and registered 120 Tavistock Street office Bedford Bedfordshire MK40 2SA The trustees O Atunrase S J Gardner M A Richardson SA Reed V Perry Ms MR Fletcher S A Pearce (appointed 22 May 2023) Please note the following Trustees resigned in the year – V Perry on the 28 November 2022 and S A Bilham on the 9[th] October 2023 Company secretary S Pearce Please note during the year V Perry resigned as company secretary on the 28 November 2022. S A Bilham was appointed on this date in this role prior to resigning on the 9[th] October 2023 post the period end date. Management staff Michele Flynn (Operations Manager) Donna Galea-Bateman (Clinical Manager) Independent examiner Excel Accountants (Beds) Ltd Excel House 3 Duke Street Bedford MK40 3HR

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Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Structure, Governance and Management

Governing document

The company was established under a Memorandum of Association, which determine the objects and powers of the company and is governed under its Articles of Association.

The charity is managed and controlled by its Trustee Board which is responsible for setting the strategic direction of the charity, and the policies it adopts.

The company is limited by guarantee and does not have share capital. Trustees each guarantee an amount not exceeding £10 to the assets of the company in the event of a winding up. The total number of such guarantees at 31 March 2023 was 6 (2022: 8).

Recruitment and appointment of new trustees

The charity seeks to have board members with the right skills to enable it to be managed in an effective manner. The trustees may appoint a person who is willing to act as a trustee, either to fill a vacancy or as an additional trustee.

Induction and training of new trustees

All trustees are given a copy of the Charity Commission Pamphlet CC3 prior to their appointment and, at their induction, a copy of the latest accounts, together with the governing document and operating procedures. The latter include such topics as "Trustees Code of Conduct", "Conflicts of Interest" and "Trustee Eligibility". Where considered necessary, trustees are invited to undertake training in the workings of the Charity and the responsibilities of a trustee.

Objectives and activities

The objects of the charity are to provide free counselling services to young people in Bedford and surrounding areas. We have continued to offer the counselling service free to clients.

Strategic report

The following sections covering the focus of our work, achievements and performance and financial review form the strategic report of the charity.

Purposes and Aims

Bedfordshire Open Door offers an accessible, confidential and free professional counselling service to young people living in Bedfordshire. Our aim is to enable local young people to strengthen their resilience, emotional and psychological wellbeing.

We offer a space where young people can be accepted, be safe and be heard.

2

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

We have been established for over 27 years. We have extensive knowledge of the local area, established partnerships, a strong board of trustees, loyal volunteers and staff and an experienced management team. We have a strong reputation in the local community and credibility amongst local young people, who often recommend the service to their friends.

Our organisation is accredited by the British Association for Counselling and Psychotherapy (BACP) and adheres to the BACP Ethical Framework for Standards and Practice. The Clinical Manager is the Designated Safeguarding Lead and responsible for clinical practice. The Operations Manager is responsible for finance and funding, data, reporting, administration, health and safety and premises management, service development and is Deputy DSL. All members of the team are DBS checked. The work is delivered at our counselling centre, in schools, homeless hostels and community venues. Our team of qualified, experienced counsellors and student counsellors work within a framework of clinical supervision and management supported by a small team of administrators. We offer a blended service of face-to-face, telephone and video counselling. Our counsellors offer a range of modalities including person centred, psychodynamic, humanistic, CBT, EMDR, systemic approaches. We also integrate creative approaches including sand tray, art and music. We have a multi-agency, person-centred approach, enabling young people to access relevant support to meet their individual needs.

Our service users are young people aged 13 - 25 experiencing issues including suicidal ideation, selfharming, eating disorders, domestic violence, abuse, crime, exploitation, drugs, alcohol, anxiety, depression, bereavement, bullying, relationships, identity issues and homelessness. These issues impact on their mental health and wellbeing. We offer specialist services for unaccompanied asylum seekers, victims of crime and exploitation and young people with autistic spectrum /neurodivergent conditions. The aim is to increase resilience, improve emotional wellbeing, promote integration and improve access to education, training and employment. Young people access our service via selfreferral or signpost from other agencies.

We have a strong partnership approach working as an integral part of the multi-agency mental health and wellbeing “system of support”. We work with other agencies, community and faith organisations to improve access for those who might not traditionally engage with mental health services.

In June 2022 it was announced that we were awarded The Queens Award for Voluntary Service. This is the most prestigious award a voluntary organisation can achieve and is equivalent to an MBE.

Counselling provision and performance:

Our charitable activities focus on providing free counselling services and support to young people and are undertaken to further our charitable purposes for the public benefit. The year 2022 to 2023 was an exceptional year with high levels of demand and we were able to secure additional funds to enhance our capacity.

3

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

4

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

The need for Bedfordshire Open Door services:

We know the need for our service has grown year on year from our own local experience. National research evidence supports the need for improved, responsive mental health services for young people as they continue to adjust to life following the impact of the pandemic in a context of global unrest, environmental concerns and a national economic recession unprecedented in their lifetimes. These factors all impact on individual young people and their sense of security, stability and safety and, for some, has a significantly detrimental impact on their mental health and wellbeing. Our role is to support the individual resilience and confidence of local young people in a turbulent and unstable national and global environment.

----- Start of picture text -----
9000
8000 Bedfordshire Open Door - Growth Chart 7972
7102
7000
6000
5000 4386 4582
4000 3423
3178
3000 2442
1828
2000 1285 1381 1547 1620
1000
0
2021 2022
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
-12 -13 -14 -15 -16 -17 -18 -19 -20 -21 - -
2022 2023
Session Offered 1285 1381 1547 1620 1828 2442 3178 3423 4386 4582 7102 7972
Annual Beneficiaries 178 191 213 251 246 330 413 468 519 588 842 932
/ Beneficiaries
Annual Offered Session
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It is recognised that half of all mental health problems manifest by the age of 14, and 75% by the age of 24. An estimated one in three adult mental health conditions is associated with adverse childhood experiences. Including children who have experienced adversity and trauma. A post covid report into

5

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Children and Young People’s Mental Health (2021) , highlighted that services were experiencing not only an increase in demand, but an increase in the severity and acuity of cases that were being referred. High levels of need continue to be experienced locally across Bedfordshire. The report noted, even prior to the pandemic, it was well-established that certain groups of young people face a higher risk of mental ill health. Young people from lower socioeconomic backgrounds are more likely to face mental distress LGBTQ+ and trans, gender diverse young people are twice as likely as their peers to report serious mental distress young people from Black, Asian and minority ethnic backgrounds often struggle to access the services, particularly young black males.

Bedfordshire Open Door Survey 2021

In May 2021 Bedfordshire Open Door worked with a team from the Princes Trust in Bedford to undertake a survey reviewing the impact of lockdown on local young people aged 13 – 18yrs. We had 241 responses. The key issues the young people spoke about were

These concerns have exacerbated existing mental health issues amongst young people and resulted in more young people than ever before presenting with severe clinical anxiety, depression and trauma with expressions of:

National research also reflects a similar pattern of issues and concerns:

“There is a large pool, a sea even, of distressed young people who have not only experienced deterioration in their mental health during the pandemic but who are now suffering and still deteriorating, as they are denied the support they need to recover and health. This is undoubtedly a crisis in the making” Niki Gibbs, BACP (Therapy Today: April 2022)

6

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

NHS Digital Report 2022

Young Minds Survey 2021

Family Fund Report, May 2021

The Health Foundation Report 2021

NHS Confederation Reaching the Tipping Point Report (CYP Mental Health) August 2022

7

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Funding overview:

We remain reliant on funding from grant making bodies and internally generated fund-raising initiatives to continue free provision of one-to-one counselling to young people in the 13-25 year age group and on a 12-session therapeutic model. The biggest risk for the future is that our core funders the National Lottery Community Fund have indicated that after our current 5 year grant, which tapers off in years 4 and 5 it is unlikely we will receive a further substantial grant as we will have benefited from 11 years of funding and are advised of the need to diversify our funding base and seek funding from Health sources to support the continuation of our work.

We are thankful to all the above funders and donors, and other individuals not mentioned.

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Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Investment policies and objectives

The Trustee Board has the power to invest or deposit monies not immediately required for its purposes in any lawful manner whilst having regard to the suitability of investments and the need for diversification.

The charity will aim to invest any funds not expected to be needed in the short-term in deposit accounts in order to achieve a return on those reserves. It is the policy of the charity to spread the reserves of the charity across a number of banks and building societies to provide maximum protection from the Financial Services Compensation Scheme (FSCS). The charity will only deposit funds with institutions covered by the FSCS.

No funds will be invested in schemes that cannot guarantee the return of the original investment or where the original funds are in any way at risk.

No funds will be invested in schemes which require a notice period of more than six months to withdraw the funds.

Reserves policy

The Trustee Board have established a policy whereby the total unrestricted funds not invested in tangible fixed assets, and not required to meet future budgeted expenditure, being the “free reserves”, should be sufficient to support the future growth of the charity, support coping with the loss of a significant funding stream / donor, gaps in restricted funding, short-term cessation of project activity and redundancy. To mitigate the impact of a potential loss of funds on costs, Bedfordshire Open Door employs part-time paid counsellors on short term contracts.

The Trustees have targeted a free reserve level of six months of operational cost (£150,000) and £60,000 to cover the loss of a significant donor/funding stream. The trustees have taken account of the fact that Bedfordshire Open Door owns a property with a purchase price of £224,000 in 2009 and believe the property to have increased in market value. At 31st March 2023 the mortgage against this property was ca. £30,600. The trustees have the option in an emergency to increase the mortgage against the property to increase free reserves.

Free reserves at March 31st 2023 were £139,961

Incoming resources and expenditure

Total income for the year decreased by 25% from £416,558 in 2022 to £310,702 in 2023. The proportion of income receivable for restricted and unrestricted purposes represents was 88% (2022: 94%) and 12% (2022: 6%) respectively of the total incoming resources.

Overall, the results show a deficit for the year of £ (42,115) (2022: surplus of £111,308). At 31 March 2023, restricted fund balances totalled £446,581 (2022: £524,791), of which £300,284 (2022: £307,528) relates to the historic purchase of the Bedford Tavistock Street property and subsequent improvements, which was largely grant funded. Unrestricted fund balances totalled £139,961 (2022: £103,866).

Plans for the Future Period :

2022-23 was another good year for fund-raising. The impact of Covid has been to significantly increase demand for our counselling services. Whilst we continue to offer a blended service, clients generally prefer face to face counselling delivery. Additional funding has enabled us to recruit counsellors on short term contracts to increase capacity to meet demand, address autism in schools needs and to deliver services in north central Bedfordshire, utilising youth club facilities . We are, however, mindful of the impending financial challenges faced nationally and mindful about

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Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

sustainability for our service and the need to ensure core provision is adequately funded to ensure stability in the future.

In 2022 we commissioned and independent consultant to undertake an evaluation of our service. The comprehensive process involved a series of interviews, meetings and focus groups with young people, volunteers, staff, trustees, partner agencies and other key stakeholders. The detailed and thorough evaluation report provided insight into areas of excellence and some recommendations for future service development. These key areas will form the priorities for our Forward Plan which will be developed in collaboration with young people.

The Consultant summarised her findings as follows:.

The many aspects of this project can be seen as a ‘golden thread’ providing cohesiveness and helping to drive quality, efficiency, and effectiveness within a person-centred culture of caring and compassion for the young people the charity serve.”

In 2023 The BACP Accreditation Assessor stated:

It is reassuring to see the extent that Bedfordshire Open Door are evaluating the services they provide and the continuing development of this service. The Strategic Visioning Day, Evaluation Reports and the resulting actions/considerations demonstrate an extremely high standard of ethical and professional service. The Annual Report is a pleasure to read, informative and extremely wellpresented ”.

The continued high demand and signposting through other agencies underpins our faith in our 12session counselling model. We continue to believe in providing a free service to all young people between 13 and 25 years of age.

The bedrock of our organisation is a strong voluntary ethos from the majority of our counsellors. These can be people relatively new to counselling, looking to gain experience, or can be very experienced professionals, wanting to give something back.

We have a solid reputation for providing high quality, well supported student placements that include clinical supervision, clinical management and enhanced CPD to support the development of new counsellors. We have extended our reach to more counselling training providers and the demand for placements is high. In a climate where the recruitment of qualified volunteers has become more challenging, we have found this initiative to be an essential part of maintaining capacity and ensuring our counselling team is suitably experienced in working with young people.

10

Bedfordshire Open Door

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Bedfordshire Open Door will continue to work with young unaccompanied Asylum seekers, work originally initiated by a volunteer led project in 2018. We facilitate a multi-agency approach and consider it extremely important to continue to develop relations with other agencies to improve the experiences of this very vulnerable cohort of young people, endeavouring to ensure they get the most appropriate mental health and other required support.

We will also continue with our specialist work with neurodiverse young people and victims of crime and exploitation.

We plan to extend our group work delivering themed workshops in partnership with schools and local youth clubs.

Building on suggestions from young people, we plan to establish a weekly social, safe space for young people offering a variety of arts and crafts-based activities and other opportunities in a group setting. Once established we aim for this to become a young person led group responding to the views, opinions and ideas of those who are engaged.

In 2021/22 we worked with a group of young people to develop our framework for co-production and participation activities to ensure the voices of young people are at heart of all we do and influence service development and improvements. In 2024 we will be launching Wellbeing Champions: a project offering training and support for our young volunteers.

A key element of our participation activities will be to review our existing methods for gathering feedback from young people and to see how we can adapt to utilise technology to improve and streamline feedback systems. We presently use an assessment tool at the beginning, mid-point and end of counselling that links to key outcomes. Our clients are asked to rate their position on a scale concerning a range of indicators. This approach is interactive and offers an opportunity to reflect on a range of factors linked to mental wellbeing and risk.

We gather other information to help shape services:

The Clinical and Operations Managers review all feedback and use this information to develop and enhance service delivery. All complaints are dealt with in line with our complaints policy and procedure and necessary actions are implemented.

The trustees' annual report and the strategic report were approved on November 27[th] 2023 and signed on behalf of the board of trustees by Suzette Reed (Chair):

S A Reed Chair

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Bedfordshire Open Door

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of Bedfordshire Open Door

Year ended 31 March 2023

I report to the trustees on my examination of the financial statements of Bedfordshire Open Door ('the charity') for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Independent Examiner

Excel House 3 Duke Street Bedford MK403HR

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Bedfordshire Open Door

Company Limited by Guarantee

Statement of Financial Activities (including income and expenditure account)

Year ended 31 March 2023

2023 2022
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and grants 5 36,814 273,487 310,301 416,527
Investment income 6 401 - 401 31
---------------------------- -------------------------------- -------------------------------- --------------------------------
Total income 37,215 273,487 310,702 416,558
============================ ================================ ================================ ================================
Expenditure
Expenditure on raising funds:
Costs of raising donations and
grants 7 - 15,543 15,543 9,442
Expenditure on charitable activities 8,9 1,120 336,154 337,274 295,808
---------------------------- -------------------------------- -------------------------------- --------------------------------
Total expenditure 1,120 351,697 352,817 305,250
============================ ================================ ================================ ================================
---------------------------- -------------------------------- -------------------------------- --------------------------------
Net (expenditure)/income and net
movement in funds 36,095 (78,210) (42,115) 111,308
============================ ================================ ================================ ================================
Reconciliation of funds
Total funds brought forward 103,866 524,791 628,657 517,349
-------------------------------- -------------------------------- -------------------------------- --------------------------------
Total funds carried forward 139,961 446,581 586,542 628,657
================================ ================================ ================================ ================================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 17 to Error! Bookmark not defined. form part of these financial statements.

13

Bedfordshire Open Door

Company Limited by Guarantee

Statement of Financial Position

31 March 2023

2023 2022
Note £ £
Fixed assets
Tangible fixed assets 14 377,029 384,985
Debtors: amounts falling due after more than one year 15 420,264
Current assets
Debtors: amounts falling due within one year 16 263,744 182,721
Cash at bank and in hand 150,491 232,798
-------------------------------- --------------------------------
414,235 415,519
Creditors: amounts falling due within one year 17 178,773 111,476
-------------------------------- --------------------------------
Net current assets 235,462 304,043
----------------------------------------- --------------------------------
Total assets less current liabilities 1,032,755 689,028
Creditors: amounts falling due after more than one year 18 446,213 60,371
----------------------------------------- --------------------------------
Net assets 586,542 628,657
========================================= ================================
s
Funds of the charity
Restricted funds 446,581 524,791
Unrestricted funds 139,961 103,866
-------------------------------- --------------------------------
Total charity funds 19 586,542 628,657
================================ ================================

Of the restricted funds of £446,581 property reserves comprised 67% (2022: 59%)

For the year ending 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

The statement of financial position continues on the following page.

The notes on pages 17 to Error! Bookmark not defined. form part of these financial statements.

14

Bedfordshire Open Door

Company Limited by Guarantee

Statement of Financial Position (continued)

31 March 2023

These financial statements were approved by the board of trustees and authorised for issue on November 27[th] 2023, and are signed on behalf of the board by:

S A Reed Chair

S Pearce Company Secretary

The notes on pages 17 to Error! Bookmark not defined. form part of these financial statements.

15

Bedfordshire Open Door

Company Limited by Guarantee

Statement of Cash Flows

Year ended 31 March 2023

2023 2022
£ £
Cash flows from operating activities
Net (expenditure)/income (42,115) 111,308
Adjustments for:
Depreciation of tangible fixed assets 10,876 11,776
Dividends, interest and rents from investments (401) (30)
Other interest receivable and similar income (1)
Interest payable and similar charges 2,141 2,464
Changes in:
Accrued (income)/expenses 460,621 (122,393)
Trade and other debtors, prepayments and accrued income (501,287) 144,406
Trade and other creditors (2,810) 913
---------------------------- ----------------------------
Cash generated from operations (72,975) 148,442
Interest paid (2,141) (2,464)
Interest received 1
---------------------------- --------------------------------
Net cash (used in)/from operating activities (75,116) 145,979
============================ ================================
Cash flows from investing activities
Dividends, interest and rents from investments 401 30
Purchase of tangible assets (2,920) (1,824)
Proceeds from sale of tangible assets -
---------------------------- --------------------------------
Net cash used in investing activities (2,519) (1,794)
============================ ================================
Cash flows from financing activities
Proceeds from borrowings (4,672) (4,349)
---------------------------- --------------------------------
Net cash used in financing activities (4,672) (4,349)
============================ ================================
Net (decrease)/increase in cash and cash equivalents (82,307) 139,836
Cash and cash equivalents at beginning of year 232,798 92,962
-------------------------------- --------------------------------
Cash and cash equivalents at end of year 150,491 232,798
================================ ================================

The notes on pages 17 to Error! Bookmark not defined. form part of these financial statements.

16

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 March 2023

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 120 Tavistock Street, Bedford, Bedfordshire, MK40 2SA.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

17

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

18

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Freehold property - 0% and 2% straight line Improvements to property - 2% and 10% straight line Fixtures and fittings - 15% and 20% straight line Computer equipment - 33% straight line

19

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

4. Limited by guarantee

The company is limited by guarantee and does not have share capital. Details of the guarantees provided by each Trustee is provided in the Report of the Trustees.

5. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Donations
Donations 36,814 273,487 310,301
============================ ================================ ================================
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Donations
Donations 23,683 392,844 416,527
============================ ================================ ================================

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Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

6. Investment income

Unrestricted Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Income from investment properties 30 30
Bank interest receivable 401 401 1 1
-------------- -------------- -------------- --------------
401 401 31 31
============== ============== ============== ==============
Costs of raising donations and grants
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Costs of raising donations and grants - 15,543 15,543
======================= ============================ ============================
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Costs of raising donations and grants 9,232 210 9,442
======================= ============== =======================
Expenditure on charitable activities by fund type
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Charitable activities 1,120 335,121 336,241
Governance costs 1,033 1,033
----------------------- -------------------------------- --------------------------------
1,120 336,154 337,274
======================= ================================ ================================
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Charitable activities 2,952 291,799 294,751
Governance costs 1,057 1,057
----------------------- -------------------------------- --------------------------------
2,952 292,856 295,808
======================= ================================ ================================
Expenditure on charitable activities by activity type
Activities
undertaken Support Total funds Total fund
directly costs 2023 2022
£ £ £ £
Charitable activities 336,241 336,241 294,750
Governance costs 1,033 1,033 1,059
-------------------------------- ----------------------- -------------------------------- --------------------------------
336,241 1,033 337,274 295,809
================================ ======================= ================================ ================================

7. Costs of raising donations and grants

8. Expenditure on charitable activities by fund type

9. Expenditure on charitable activities by activity type

21

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

10. Net (expenditure)/income

Net (expenditure)/income is stated after charging/(crediting):

Net (expenditure)/income is stated after charging/(crediting):
2023 2022
£ £
Depreciation of tangible fixed assets 10,876 11,776
============================ ============================
11. Independent examination fees
2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 1,020 1,020
Other assurance services 640 640
-------------- -----------------------
1,660 1,660
============== =======================

12. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2023 2022
£ £
Wages and salaries 282,778 240,967

The average full time equivalent head count of employees during the year was 8 (2022: 8). The average number of full-time equivalent employees during the year is analysed as follows:

2023 2022
No. No.
Number of staff - office 3 3
Number of staff - counselling 5 5
-------------- --------------
8 8
============== ==============

All staff are employed on a part time basis by Bedfordshire Open Door and the majority of counsellors undertake their roles voluntarily. The average number of part-time employees during the year was 16 (2022: 14)

13. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

No trustee expenses have been incurred.

22

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

14. Tangible fixed assets

Freehold Plant and
Fixtures and
property machinery
fittings
Equipment Total
£ £ £ £ £
Cost
At 1 April 2022 324,097 162,116
20,190
7,564 513,967
Additions
2,920 2,920
-------------------------------- -------------------------------- ---------------------------- ---------------------------- --------------------------------
At 31 March 2023 324,097 162,116
20,190
10,484 516,887
================================ ================================ ============================ ============================ ================================
Depreciation
At 1 April 2022 58,266 47,839
17,883
4,994 128,982
Charge for the year 4,482 4,207
979
1,208 10,876
-------------------------------- -------------------------------- ---------------------------- ---------------------------- --------------------------------
At 31 March 2023 62,748 52,046
18,862
6,202 139,858
================================ ================================ ============================ ============================ ================================
Carrying amount
At 31 March 2023 261,349 110,070
1,328
4,282 377,029
================================ ================================ ============================ ============================ ================================
At 31 March 2022 265,831 114,277
2,307
2,570 384,985
================================ ================================ ============================ ============================ ================================
15. Debtors: falling due after more than one year
2023 2022
£ £
Prepayments and accrued income 420,264
================================ ================================
16. Debtors: falling due within one year
2023 2022
£ £
Trade debtors 806
Prepayments and accrued income 261,591 181,214
Other debtors 2,153 700
-------------------------------- --------------------------------
263,744 182,721
================================ ================================
17. Creditors: amounts falling due within one year
2023 2022
£ £
Bank loans and overdrafts 4,673 4,349
Accruals and deferred income 169,471 99,688
Social security and other taxes 4,629 7,439
-------------------------------- --------------------------------
178,773 111,476
================================ ================================

23

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

18. Creditors: amounts falling due after more than one year

2023 2022
£ £
Bank loans and overdrafts 25,949 30,945
Accruals and deferred income 420,264 29,426
-------------------------------- ----------------------------
446,213 60,371
================================ ============================

Bank loans and overdrafts relate to a mortgage loan secured against the property at 120 Tavistock Streed, Bedford.

24

Bedfordshire Open Door

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

19. Analysis of charitable funds

Unrestricted funds

(All amounts stated in GBP)
Unrestricted funds
General - Other
Restricted funds
Property Funds
Non Property Funds
The National Lottery Community Fund
BBC Children in Need
Wixamtree Trust
Gale Family Charity Trust
Harpur Trust
Biddenham International School
Bedford Academy
Panacea Charitable Trust
Rotary Club of Bedford Park
BBC Youth Empowerment
VERU
ELFT Winter Pressures Fund*
Bedford Girls School
OPCC
OPCC Critical Fund
Bedford Borough Council (AiS)
PC SDF Fund
Big Local Jubilee Youth Hub
Bedford Borough Council (CoL)
Bedford Borough Council (COMF)
Other
Total Non Property Funds
Total Restricted
Total Funds
At 1 April
2022
Income
Expenditure
At 31 March
2023
103,866
37,215
(1,120)
139,961

307,528
-
(7,244)
300,284
19,740
64,199
(83,939)
-
2,205
34,831
(29,207)
7,829
8,750
-
(8,750)
-
15,212
-
(5,957)
9,255
32,265
-
(32,265)
-
7,774
14,441
(12,666)
9,549
11,454
14,441
(13,375)
12,520
1,560
-
(1,560)
-
23,079
-
(6,102)
16,977
6,826
-
(6,826)
-
-
45,000
(27,438)
17,562
60,410
-
(44,435)
15,975
263
-
(263)
-
-
10,000
(10,000)
-
14,708
-
(14,708)
-
13,017
33,678
(31,962)
14,733
-
25,333
-
25,333
-
900
-
900
-
15,534
-
15,534
-
15,000
(15,000)
-
-
130
-
130
217,263
273,487
(344,453)
146,297
524,791
273,487
(351,697)
446,581
628,657
310,702
(352,817)
586,542

*Previously labelled Compass Wellbeing CiC

Property funds represent funds already spent on purchasing 120 Tavistock Street, Bedford. Expenditure against Property funds relates solely to annual depreciation.

25