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Committee AGM
7 November 2023 @ 7pm
Present:
Chairperson — Jenny Huyton
Nursery Team — Patrea, Kimmy, Anthea, Nikita, Nicky, Paige, Zuzanna
Parent Committee — Stacey Carpenter, Gemma Preater, Nicola Ostergaard, Samantha Woodland
The Chairperson opened the meeting and welcomed everyone. Patrea read the minutes from the last AGM and they were signed asa true record.
Matters Arising:
Myra has recently been in hospital and was in intensive care and then on endof-life care but has made a miraculous recovery and continues to recover at home.
Leaders Report
We have had a very busy and upsetting year for the nursery and Patrea started by thanking the staff and committee for their ongoing and unwavering support over the past few months.
Following personal issues at home at the beginning of the year for both Patrea and Lucy and Lucy’s personal relationship with Patrea’s husband this led to Lucy deciding to leave nursery. However, before doing this she raised an
official complaint against Patrea and the nursery team and was seeking financial renumeration for stress caused.
This was investigated by Jenny, who was acting as chairperson whilst Myra was in hospital. Jenny interviewed all members of staff and an official hearing was arranged to hear the allegations against Patrea. Lucy was given the opportunity to choose the committee members she would like to hear the case but instead chose to resign. Patrea submitted a statement on her behalf in response of the claims which was forwarded to Lucy for full disclosure. In response the committee offered her a payment package that was over and above what they legally needed to offer but due to the complex nature of the case felt that it was fair to pay Lucy in lieu of any notice period.
In June Patrea received a text message from Lucy regarding a message she had received from a nursery parent in relation to the situation. Patrea responded stating that it had been sent privately by a private individual and that she would need to take it up with them. Patrea stated that it was her personal phone she had contacted her on and not for her to contact her directly again. It was also made clear that the message had been forwarded to the committee (Jenny) for full disclosure on her behalf.
Lucy leaving had left even more short staffed than before, recruitment at the moment has been really difficult and the only candidate to apply was the student currently on placement with us, Zuzanna. This was agreed with Zuz’s tutor that she would work part time with us whilst completing her course.
Zuzanna started full time in September and will be going on maternity leave in January 2024 following the recent announcement of her pregnancy.
We were lucky enough to recruit Paige as 1:1 support for ERS and her bond with E has really grown over the past few months.
In May we were inspected by OFSTED who graded us as OUTSTANDING in all areas, the inspection was a fab experience for everyone and the staff and setting were commended on the work put in with SEN children. We are all so delighted.
In light of our recent grading, we have decided to put a hold on our CIO transition as we would lose our grading and after so many years hard work to get here, we wish to enjoy the feeling for a while.
Treasurers Report:
The books have been audited and a copy enclosed
Election of committee
With the CIO transition suspended the election of the committee was completed as follows
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|Role|Name|Proposed|2nd|
|Chair|Jenny Huyton|Patrea|Nicky|
|Secretary|Anthea|Pike|Nicky|Paige|
|Treasurer|Patrea Whittles|Jenny|Kimmy|
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It was agreed that G Long & Son would continue to prepare wages and D. Shearn will continue as our auditor
Committee Members
Mirs Ostergaard
Mrs Preater
Nirs Woodland
Nfrs Carpenter
All forms have previously been completed by all committee members for the charities commission
Policies & Procedures
All policies and procedures have been reviewed and updated
Any Other Business
The nursery has converted to Famly as the new journalling app which is working really well at the moment.
There being no other business the meeting was closed at 9.30pm .
Date of next meeting to be advised
TEDDY BEAR NURSERY
SNEDOME & EXPENDITURE ACCOUNT YEAR ENDING 31 JULY 2024
| iINncoMEe | EXPENDITURE | |||||
|---|---|---|---|---|---|---|
| S&NESCouncil Grant | 149.171.31 | Wages,income Tax, Pensions& N | ||||
| Fees | 6306.21 | Premises - Running Costs | 40.924. 33 |
|||
| ParishCouncilGrant | - | Consumables | 7,119.22 | |||
| DWPResourceManagement | - | Equipment | 4,871.41 | |||
| Donations | 40.00 | Training. | 47.00 | |||
| Administration/Stationery/Prnting, | 6.176.36 | |||||
| AccountancyFees | 966.05 | |||||
| ) | ||||||
| tnsurance/PLAMembership | 678.90 | |||||
| Gifts , |
656.49 | |||||
| SeasonalEvents | 4,223.48 | |||||
| Uniforms | 132.08 | |||||
| Music Lessons | 1,447.76 | |||||
| ~~455,517.52 | 455,517.52 | ~973,216.39 | ||||
| Excess ofincome | ||||||
| - | OverExpenditure | - | 17,698.35" | |||
| TEDDY BEAR NURSERY | ||||||
| BALANCE SHEET - YEAR ENDING 31 JULY 207 |
||||||
| Accumulated | balance broughtforward | 1 | August2022 | 23,339.23 | ||
| Plus excessincomeforyear | - 17698.87 |
|||||
| Accumulated | balanceasat31 July2023 | £ «5,640.36 | ||||
| Representedby | by :- | |||||
| BankofScotland Account | 23,339.23 | |||||
| Cash in hand | 135.08 | |||||
| &2347423 |
Year Ending 31 July 2024
There was a loss of £17698.87 this year which is predominately made up by the extra staffing costs related to providing maternity cover.
Costs of overheads have increased however; lots more families are accessing the working family entitlement funding and this is expected to increase further in the coming year.
The next financial year may prove difficult as maternity pay is to continue until October 2025. Nursery will have to make significant adjustments and look at ways of raising funds to make sure they are financially stable moving forward.
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