HELEN ROLLASON HEAL CANCER CHARITY TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 Company No. 3144906 Registered Charity No. 1052861 Helen Rollason Heal Cancer Charlty Trvstees Report and Flnanclal Statements For the Year Ended 31 January 2024 Page Report of the trustees Independent exomineffs report on the accounts statemenl of financial octivities including income ond expenditure account 9-10 Statement of fotal recognised gains and losses 10 Balance sheet statement of cash flows 12 Notes to the financial statements 13-22 Helen Rollason Heal Cancer Charlty Report of the Trustees For the Year Ended 31 January 2024 The trustees are pleased to present Iheirstrategic Report and the Annual Report togelherwith the financial statements of the charity for the year ending 31 January 2024 which are also prepored to meet the requirements for a directors, report and occount5 for Companies Act purposes. The financial 5tatement5 comply with the Charities Act 2011. the Companies Act 2006, the Memorandum and Articles of Association. and Accounting and Reporting by Chorities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the lincncial Reporting Standard opplicoble in Ihe UK and Republic of Irelond IFRS 1021 lissued in October 20191. STRATEGIC REPORT Objectlves and actlvllle5 The Charity is estoblished for Ihe benefit of the public to assist in the treatment and care of persons suffering from cancer by supporting people living with cancer through dedicated centres and virtuol services. offering support, counselling and c range of complementary treatmenls and theropies. The vision of the charity is to enoble a better quality of life to everyone living with ond affected by cancer. It aims to offer seNices that will support and care for individuals touched by cancer and improve their quolity of life. Providing support for cancer patients, emotional well-being alongside their medical treatment continues to be at Ihe core of the charity's mission. The charity is the legacy of BBC broadcaster Helen Rolloson, whose wish wo5.. 'Good quolity of life while coping wth cancer is the most important gift a sick person can receive. It should be available to everyone." At the year end date, the charity had the following cancer support centres.. Mid Essex silualed in Hatfield Peverel, near Chelmsford. West Essex in Harlow Both centres offer reflexology. massage. aromatheropy massage and Bach flower remedies for clients ond counselling for clients. their family friends and carers. The support centres also give occess to support groups to meet others. The Mid Essex Cenlre also offers manual lymphatic drainage for those diognosed wilh lymphoedemo. Thi5 is a massage lechnique that encourages the trapped lymphatic fluid olong alternative palhways in the body thu5 reducing the swelling of the affected limb. Tris is funded by the NHS via St Luke's Hospice. Clients receiving this trealment must be registered with a GP within the boundaries of the NHS Trust and there musl be a referral from a medical profe55ional. The charity is funded almost entirely by donations from the public, the proceeds from its retail outlels and through fundraising events. Events are organised by the charity'5 own fundraising team. fundraising support groups and other supporter5 of the charity. The contractwith the NHS for manual lymph drainage service provides a small percentage of the charity's income. One in people will be diagnosed with concer during their lifetime and the services that Helen Rollason Cancer Charivs offer are needed more than ever. Page I Helen Rolloson Heal Cancer Charlty Report of the Trvstees For the Year Ended 31 January 2024 The Irustees regularly reviews its aims, objectives and octivities ond the benefits they have brought to Ihe people the charity aim5 to help. The Iru5tee5 have referred to the Charity Commission's general guidonce on public benefit when reviewing the charity's aims and objective5 and plonning future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives they are set. The charity's main activilies are described above. All the charity's activities are to promote the care and support of individuals touched by cancer and ore undertoken for the purposes of public benefit. Our volunteers The charity is extremely groteful for the consideroble efforts of its volunteers who ore involved in the provision of the charity shop operations, fundraising, support centres and main office. Currently we have around 194 regular volunteer5 SUPPOrting u5, as well as many others who volunteer for our events. Achlevements ond performance Tre feedback from clients emphasises the difference the Chority makes to people living with cancer: "The environment at the HR Hadow Centre is so welcoming and relaxing. and the staff are wonderful. with tea and biscuit5, sott music and Ihe lovely surrounding5. It is like walking into a spa." 'The reflex staff ore very professional ond understand my needs. I sometimes walk in feeling very emotional ond stressed but olways come out feeling relaxed. 'Being a man diagnosed with cancer I didn't think I needed any support. However, once I had my first reflexology treatment, l understood that I was not coping as well as I thought I was. I now attend regularly.. I love catching up with a volunteer, having a cuppa and a great treatment. I cannot recommend Helen Rolla50n Cancer Charity enoughl" In addition to the above. the charity has achieved the following during the yeor: Client feedback continues to show very high satisfaction levels194% and abovel. Growlh of partnership with Spire Healthcare means being able to support clients in Southend as well as Brenfvood. Beginning of review of all compliance across the Charity to ensure we are fil for purpose. Flnonclal revlew The Chority recorded a deficit of £88.3k for the year, which was higher than the previous year's deficit, although the Trustees set on initial budget with a deficit of £50k at the beginning of the yeor. The Fundraising events during the year raised £52.8k le55 than the previous year. which wa5 disappointing for the staff and volunteers who W0￿ed so hord to make them successful. Donations increased by 19% compared with Ihe previous year. and income from the retail opeTalion a150 increased by 7.7%. The Charity h05 opened an additional retail outlet since the year end ond anticipates further growth in thi5 Income stream in the forthcoming year. Charitable expenditure remained on budget for the year. ot a total of £392k. The Reserves Ot the end of the year remain over£l.3m. of which over 25% is in cash. Although our reserves are high, the Trustees ond Management of the chority are focused on growing our income to ensure we can continue to provide our vital service5 to our clients. Page 2 Helen Rolloson Heal Cancer Charlty Report of the TTuslees For the Yeor Ended 31 January 2024 Plans foT the future The Charity's 5 yeor strategy is to continue to provide support to those living with cancer. increasing our client reach. To enoble us to reach this goal we have set o Year I Strategy.- To provide quolity support services in our community to those affected by cancerwith the following key objectives. Review of all compliance ocross the charity to ensure that we ore fit for purpose and can adhere as we move into Ihe lulure. Improve the morale and engagement across the charity to retain and ottract more talent. Continue to improve the quality of life for our clients by providing a robust range of support services within our current network of centres. Maximising our opportunities ond potential for income wilhin ourcurrent events and any new prospects. Improving our brand awareness ocross Essex. Increasing ovr bottom-line profit across retail. ANNUAL REPORT Inveslment powers and pollcy The chority's liquid funds are invested in short term deposits in order to ma￿Mise the investment income while retaining cash for working capital requirements. Amounts ore held in deposit occounts and where not required os working capital imminently on fixed term Ireosury deposits. It is the charity's policy to acquire only fixed assets which will produce income for the charity in the future such as medical equipment. leasehold trading premises and vehicles for use in the trading octivities. Fundralslng Tre charity seek5 to raise funds to support its seNices by obtaining donations from clients using its Services and from other individuals and bvsinesses. It also generates income from fundraising events organised by the charity, sponsorship money from individuals participating in sporting event5 such as the London Morathon and collection tins in local businesses. Such income is raised by the charily's in house fundraising team of staff and volunteers, and is monitored by the Boord. The charity does not use any professionol fundraisers or commercial agencies to raise funds on its behalf. To prolect vulnerable people and other members of the public from unreasonable intrusion on a person's privacy, unreasonably persistent approaches for the purpose of soliciting or othemise procuring money or other property on behalf of the charity ond plocing undue pres5uie on a person to give money or other property the charity complies with GDPR regulations. The charity also ensures that all staff and volunteers employed by the charity who undertake fundroising roles follow Ihe fundraising Code of Practice. Third party fundraisers ore supported by a member of e fundraising Team to ensure their fundraising does not breach regulations. We have recently updated our Privacy Policy and rolled this out. The aim is for online training to now be undertaken by all staff to ensure compliance with GDPR. Page 3 Helen Rollason Heal Cancer ChaTIty Report of the Truslees For the Year Ended 31 January 2024 Re$erYes pollcy and golng concern It is the trustees policy that a minimum of 6 months forecast expenditure should be held on unrestricted Reserves. ofwhich at least 50% should be held in cash. The truslees aim 15 to have tolal charitable Spend at 67% of total income in the coming financial year. The Charity is very fortunate to hove so many volunteers supporling and working in the Centres. This does sove the Charity funds but does have a direct impact on the charitable % spend. The truslees have reviewed the circumstances of the chority. Tre charity is corefully monitoring its level of reserves. They are currently of the view that the charity is a going concern. Reference and admlnlslratlve detalls Charity registrotion number Company registration number Registered and operational office 1052861 3144906 Yvonne Stewart House The Street Haff ield Peverel Chelmsford Essex CM3 2EH Independent exominers Denmark Forrester Ltd Office 12 The Bentalls Centre Maldon CM9 4GD Bankers Barclays Bank PIC I Churchill Place London E145HP Key management personnel The director5 of the charilable company Ithe charityl are its trustees for the purpose of charity law. The trustees and officer5 serving during the year and since the yeor end dote were.. Trustees John Tristor) Ichairl Elaine Oddie (Treasurerl Chantal Consloble Rachel Leech Tracey Hazell David Johnson Ben Schneider Tom Carr Friederike Englund Management team Hazel Keane Heidi Batlsorn Alison Matthews Zoe Jay Chief Operating Officer Operothons Manager Heod of Retail Head of Fundraising and Marketing Poge 4 Helen Rollason Heal Cancer Charlty Report of the Trustees For the Year Ended 31 January 2024 Struchjre. governance and management Governlng document The organisation 15 a charitable company limited by guarantee. incorporated I l January1996 and registered as a charity 9 February 1996. The companywas established under a Memorandum of Association which established the objects and powers of the company ond is governed under its Articles of Association. In the evenl of the company being wound vp. it5 members are required to contribute on amount not exceeding £1 O. Appolntmenl of trustees The directors of the company Ithe charity) ore also charity trustees for Ihe purposes of charity law and under the company's Memorandum and Articles ore known as Trustees. Under the provisions of the Articles.. Ihe number of Iruslees shall not be less than three but lunless determined by ordinary re501utionl is not subject to any maximum. ot every onnual general meeting one third of the trustees who are subject to retirement by rotation lor the number nearest lo one thirdl shall retire and those to retire ore those who have served longest in office since their last appointmenl or reappointment. Persons are invited to become trustees by the existing trustee board. The trustee board hos reviewed the skills ond experience of the existing trustees and the needs of the chorify. As a result the trustees ore actively engaged in the recruitment of additional trustees to strengthen the trustee board. Under the article5 the members of the company comprise the subscribets to the memorandum ond such other person5 or organisotions os are admitted to membership in accordance wth rules made by the tnjstees. Rules were made by the trustees on I l July 2005 and provide that the trustees may admit to membership any person over the age of eighteen who is not a paid worker of the charity or any of its subsidiary companies and who in the opinion of the trustees has made o significant contribution or commitment to the work of the charity. The charity currently has Iwenty four members. Indemnity insurance for the Trustee5 has been provided by Ihe charity. Trustee Inductlon and Iralnlng Upon appointment trLJStees shall be provided with a welcome pack and encouraged to V15itthe various centres operated andlor supported by the chority. The purpose of the pack is to give new trustees an induction to the work of the charity and their responsibilities and to provide signp05ts to further information and re50urces. OrganlsalTon John Tri5ton 15 the Chair of the charity ovetseeing the boord of Trustees. The Chief Operating Officer oversees o team of three other key managers appointed by the trustees who are responsible for the day-to-day operations of the charity. This team is led by the Chief Operating Officer. The other managers have delegated authority for their areas of operation. Tre trustees meet with the COO monthly to monitor the nJnning and performance of the charity. Regular meetings are also held belween the COO and the key managers to di5CUSS the strategic direction ond current issues. Page 5 Helen Rollason Heal Cancer Charlty Report of the Trustees For the Year Ended 31 January 2024 Reloted partles and co-operotlon wlth other organlsatlons The charity works closely with several medical ond heolth organisations including the Mid Essex Hospital Service5 NHS Trust. Princess Alexandra Hospital Trust, st Luke's Hospice and Spire Heallhcare. The Charity also hos working Telationships with Look Good Feel Better, RHS. Nicola Jane, Wig Bank and other community organisations. Pay pollcy for senlor stafl The board of trustees and the senior management team comprise the key management personnel of the charity- The directors of the company Ithe charity) are also charity trustees who give their time freely receiving no remuneration for their time and contribution. The pay of the senior staff is reviewed onnually ond compared to other organisotions of similar size and nature. Rlsk management The trustees have adopted a statement of risk policy which linter alial.. trustees must ensure thot the major risk5 to which the chority is exposed are reviewed and systems ore estoblished to mitigate those risks: it is recognised that risks con arise both from the charity's activities and a failure to act on or exploit opportunities; 51aff and volunteers are expecled to consider the risks of ony octivity and oct in occordance with any Tecommendations for risk management., proposed new octivities, significant increases in existing octivities and significant changes in the woy those activities ore pursued are first required to be the subject of o proper proposal to the trustees and risk asse55ed. The truslees have instituted a review of Ihe mojor risks to which Ihe charity is exposed with a view to establishing a risk register and a procedure to mitigate Ihe risks the chority faces. This documenl is reviewed every three month5 by the management team and any recommendations are then advised to the truslees. Procedures are in place to ensure compliance wilh health and safety of staff, volunteers. clients and vi51tors to the several premises where the charity conducts its operations. Trustees. responslbltlNes In relatlon to the flnanclal statements The charity trustees (who ore a150 the directors of Helen Rollason Heal Cancer Charity for the purposes of company lawl are responsible for preparing the a trustees, onnual report ond financial stalements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Company law requires the charity trustee5 to prepare finonciol statements for each financial year which give o Irue and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure. of the choritable company for that period. In preparing those financial stotemenls. the truslee5 are required to.. select suitable accounting policies and then apply them consistently; observe Ihe methods and principles in the Charity 50RP.' make judgements and estimates that are reasonable and prudenl,. stote whether applicable UK accounling standards have been followed, subject lo any materiol departures disclosed and explained in the finonciol statements., prepare the financial statement5 on the going concem basis unless it is inappropriate to presume that the choritable company will continue in business. Page 6 Helen Rollason Heal Cancer Charlty Report of the Truslees For the Year Ended 31 Jonuary 2024 The Iwstees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the ffnanciol position of the charitable company and to enable them to ensvre that the financial statements complywith the Componies Acl 2006. They ore also responsible for safeguarding the assets of the choritable company and hence for taking reasonable steps for the prevention and detection of fraud and olher irregulorities. statement a5 to dlsclosure ol Informallon to Independent examlners So for as the trustees are aware at the time of approving our trustees, annual report.. there is no relevant information. being information needed by the independent examiner in connection with preparing their report, of which the charivs independent exominer is unaware, and the Irustees, having mode enquiries of fellow directors and the charity's independent examiner that they ought to have individually taken, have each taken oll steps thot helshe is obliged to loke as a director in order to make themselves oware of any relevant independent examination information and to eslabli5h that the independent examiner is oware of tt)at informalion. This report hos been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. The tnjstees declore thot they have approved thè trustee5' report (including directors, report) above. Approved by the Trustee Board on and signed on its behalf John Trlston (Chalr) Trustee Date.. 10 September 2024 Page 7 Helen Rollason Heal Cancer Charlty Independent Examlnefs Report to the Trustees on the Accounts For the Year Ended 31 January 2024 I report to the trustees on my examination of the accounts of the above charity lor the year ended 31 January 2024 which are set out on pages 9 to 22. Responslbllltle5 and bas15 of report As the charity trustees of the company land olso its directors for the purposes of compony lowl, you are responsible for the preparation of the accovnts in accordance with the requirements of the Companies Act 2iX)61"the 2006 Act'l. Having satisfied myself that Ihe accounts of the company are not required to be audited under Port 16 of Ihe 2006 Act and are eligible for independent examination, I report in respecl of my examination of your componls accounts as carried out under section 145 of the Charities Act 2011 I'the 2001 Acl'l. In carrying out my examination I have followed the Direclions given by the Charity Commission under section 145151 Ibl of the 2011 Act. Independent examlner's statement Since the compony's gross income exceeded £250.000 your examiner must be o member of a body listed in section 145 of the 2011 Act. I confirm thal l am qualified to underlake the examination because l am a member of The Instilute of Chartered Accountant5 in England and Wales. which is one of the listed bodies. I have completed my exominotion. I confirm that no matters hove come to my attention in connection with the examination giving me cause to believe that in any moterial respect.. occounting records were not kept in respect of the company os required by section 386 of the 2006 Act., or the accounts did not accord with those records,. or the accounts do not complywith the occounting requirements of section 396 of the 2006 Act other thon any requiremenl that the accounts give a 'lrue ond fairview, which is not a matter considered as part of on independent examinotion.. or the accounts have not been prepared in accordance wilh the methods and principles of the Statemenl of Recommended Proctice for accovnts and reporting by chorities applicoble to chorities preparing their accounts in accordonce with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I hove no concerns ond have come across no other matters in connection with the examination to which ottention should be drawn in Ihis report in order to enable a proper understonding of the accounts to be reached. Robert Easby Dote: 10 September 2024 Independent Examlner For and on behalf of Denmork Fo￿ester Ltd Chartered Accountants Stotvtory Auditor Office 12 The Bentalls Centre Maldon Essex CM9 4GD Page 8 Helen Rollason Heal Cancer Charlty Slalement of Hnanclal Actlvltles (Includlng Income and Expendlture Account) For the Year Ended 31 January 2024 Unreslrlcted Resfrlcled lunds Funds Total fvnds 2024 Total funds 2023 Note Income Donotions and legacies Charitable activilies other Irading octivities Investrnents other 235.385 65.077 492,048 3,649 1.575 235.385 65.077 492.048 3.649 1.575 212,841 47.343 523,417 456 225 Total Incomlng resources 797,734 797,734 784,282 Expendlture Raising funds Choritoble expendilvre 493.458 392,548 493.458 392.548 472.471 384,606 Total resources expended 886,006 886.(106 857.077 Net Incomel(expendllure) Transfer be￿een funds 188,2721 4,750 188,2721 172,7951 14,7501 Not movement In funds 183,5221 14,7501 188,2721 172,7951 Reconclllatton of Ivnds Total funds brought forward 1.447,958 7.127 1,455.085 1,527,880 Total funds carrled forward 1,364,436 2.377 1.366.813 1,455,085 l incoming resources and resources expended derive from continuing activities. Page 9 Helen Rollason Heol Cancer Charlty Statement of Flnanelal Actlvllles (contlnved) (Includlng Income and Expendlture Account) For the Year Ended 31 January 2024 2023 vnrestrlcted and reslrfcted funds 2023 Unreslrlcted 2023 Restrlcted 2023 Tolol funds Nole Income Donations ond legocies Charitable activities other trading activities Investments other 202,067 47,343 520,711 456 225 10,774 212,841 47.343 523.417 456 225 2,706 Total Incomlng resources 770,802 13.480 784.282 Expendlture Roising Ivnds Charitable expenditure 466.763 375,786 5,708 8.820 472,471 384,606 Total resources expended 842.549 14,S28 857,077 Net Income/(expendllure) Transfer between funds 171.7471 11,0481 172,7951 Net movement In funds 171,7471 11,0481 172,7951 Reconculatton of Funds Total funds brought lomord 1.519,705 8,175 1,527.880 Total funds cathed forward 1.447.958 7.127 1,455,085 statement of Total Recognl$ed Galns and Losses Total funds 2024 Total funds 2023 Surpluslldeficitl for the financial year 188,2721 172,7951 Unrealised losses of revaluation of freehold propety Total gains and losses recogni5ed since last annual report 188,2721 172.7951 Page 10 Helen Rollason Heal Cancer Charlty alance Sheet As at 31 January 2024 Note5 2024 2023 Flxed assets Intangible assets Tangible assets 14 15 964,484 982,618 964,484 982,618 Current assets stock Debtors Cash at bonk and in hand 16 17 1,628 71,885 370.513 2,817 77,920 455.069 444,026 535,806 CredTtors: amounts talllng due wlthln one year 18 41,697 63,339 Net current assets 402.329 472,467 Net assets 1,366,813 1,455,085 Funds Restricted funds General fund 19 2.377 1,364,436 7,127 1,447,958 1.366.813 1.455.085 The notes form part of these accounts. The company wos entitled to exemption from audit unders477 of the Componies Act 2006 relating to smoll companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. Tre diiectors acknowledge their responsibilitie5 for complying with the requirement5 of the Companies Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the Small companies regime and in accordance with FR5102 SORP. Approved by the Board of TnJstees , and signed on its behalf J,, John Trlston {Chalr) Dale 10 September 2024 Company No. 3144906 Pagell Helen Rollason Heal Cancer Charlty Statement of Cosh Flows For the Year Ended 31 Janvary 2024 2024 2023 Cash used In operatlng actlvltles Net movement in funds Depreciation charge Interest received Decrease/lincreasel in debtors IlncreasellDecreose in stock Increase/lDecreasel in creditor5 188,2721 18,134 13,6491 6.035 1,189 121,6421 172,7951 14,552 14561 75,554 11,5951 35,104 Net cash provlded by operatlng acllvltles 188,2051 50.364 Cash flows from Investlng actlvltles Interest income Purchose of tangible fixed assets 3.649 456 138,5761 Cash used In Investlng actlvllles 3,649 138,1201 Increase In cash and cash equfvalents In the year 184,5561 12,244 Cash and cash equlvalents at the beglnnlng of the year 455.069 442,825 Cash and cash equlvalents at the end of the year 370,513 45S,069 Page 12 Helen Rollason Heal Cancer Charlty Notes to the Flnanclal Statements For the Year Ended 31 January 2024 Accountlng pollcles, Judgements and key sources of estlmatlon uncertalnty Company Informatlon Helen Rollason Heal Cancer Charity is a private company limited by guarantee domiciled and incorporated in England and Wales. The registered office is Yvonne Stewart House, The Street, Hatfield Peverel, Chelmsford. Essex, CM3 2EH. The company number is 3144906. Accovntlng pollcles The principal accounting policies adopted. judgements and key sources of estimotion of uncertainty in the preparation of the financial statements are as follows- a) Basls ol preparatlon The financial statements have been prepared in occordance with Accounting and Reporting by Charities= Statement of Recommended Practice applicable to choritie5 preporing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 Iissue in October 20191 (Charities SORP IFRS10211. the Financial Reporting Standord applicable in the UK ond Republic of Ireland IFRS1021 and the Companies Act 2006. Helen Rollason Heal Cancer Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notelsl. The financial statements are prepared in steding, which is the functional currency of the compony. Monelary amounts in these financial statements ore rounded to the neorest pound. Trie financial statements hove been prepared under the historical cost convention. The principal accounting policies adopted are set out below. b) Preparation of the accounts on a going concern basls The charity reported a deficit for the year but the charity has reserves thot can sustain Ihe running costs for a period of in excess of 12 months and on that b051S the charity is a going concem. c} Income Voluntary income including donations, gifts. legacies and grants of a generol nature are recognised where there is entitlement, certainty of receipt and the amount can be measured wth sufficient reliability. Such income is only deferred when.. the donor specifies that the grant or donation must be used only in future accounting periods.. or - the donor has imposed conditions which must be met before the charity has ab501ute enthllement. Income from commercial trading activities is recognised as eamed. Investment income is recognised on a receivable basis. Income from fundroising events run by the charity. or by agents on ils behalf. is recognised in the accounts as eamed. Income from charitable activities is recognised os earned. d) Donated servlces and facllTtles Donated profe55ional services and donated facilities are recognised as income when the charity has control over them. ony conditions associated with the donated item hove been met. the receipts of economic benefits from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Chorities SORP IFRS 1021. the general volunleer time of the charity is not recognised. Details can be found in the Trustees, Report. Page13 Helen Rollason Heol Cancer ChaTIty Notes to the Flnonclal Statements For the Year Ended 31 January 2024 e) Interest recelvable Interest on funds held or) depositls included when receivable and the amount can be measured reliably by the charity.. this is normally upon notification of the interest paid or payoble by the bank. t) Fund accountlng Unrestricted funds are available to spend on activities that further ony of the purposes of the charity. Designaled funds are unrestricted funds of the charitywhich the trustees have decided at their discretion to set aside to use for o specific purpose. Restricted funds comprise of income which the contributor has specified are to be solely used for particulor areas of the charity's work or for a specific project being undertaken by the charity. g) Expendlture and irrecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to make a payment to o third paty, it is probable that settlement will be required and the amount ol the obligation can be measured reliably. Expenditure is classified under the following activity headings: Costs of raising funds comprise the costs of commercial Irading of the charity's retoil shops and their associated support Costs. It also includes the costs of the fundraising events and their support and promotion costs. Expenditure on choritable activities includes the c05t5 of running the charity's concer support centres, and the funding it provides to support clinicol trials. other expenditure represents those items nol falling inlo any other heading. Irrecoveroble VAT is charged as a cost against the activity for which the expenditure was incurred. h) Allocallon of support costs Support cosls are Ih05e functions that a5SlSt the WO￿ of the chority but do not direcmy undertake charitable octivities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the charity. These costs have been allocated belween cost of raising funds and expenditure on charitable activities on the basis of on eslimotion of time spent by relevant Staff. l} Operatlng leases The charity classifie5 the short term leose of properties and equipment as operating leases.. the tille to which remains wth Ihe lessor. Rental charges ore chorged on a slroight line basis over the term of the lease. J) Tanglble flxed a55éts Individual assets costing £500 or more are capitolised at cost and depreciated over their estimated useful economic lives on 0 5traighl line basis as follows: Medical equipment- 14.29% per annum Fixtures and fittings- 15%, 20%, 25% and 33.33% per annum Motor vehicles- 2510 per onnum Leosehold land and building5- equal annual instalments over the lease period Freehold land and buildings- on open market valuation of the freehold propety wos conducted during 2020. and it15 shown at the volue in the accounts. k) Intanglble fixed assets Amortisation 15 provided to write off the cost of all intangible assets over their expected Useful life. It is calculated on the original cost of the assets at the following rate.. Datobase- IO% per annum i) stock of goods purchased and stocks donaled lor resale stock of goods purchased for resole is included at the lower of c05t or net reali5able valve. The value of donated goods held in Ihe charity shops for resale at the year end date is not recognised in the balance sheet a5 It 15 nol practical for the charity lo establish the fair value on receipt of the goods. The amount is recognised when sold. Page14 Helen Rollason Heal Cancer Charlty Notes to Ihe Flnanclal Statements For the Year Ended 31 January 2024 m) Debtors Trode and other debtors are recognised at the 5etflement amount due. Prepayments are valued at the amount prepaid net of any discounts. n) Cash at bank and In hand Cash at bank and in hand includes cash and short term highly liquid investment5 with c short maturity of six monlhs or less from the date of acquisition or opening of the deposit or similar account. o) Credltors and provlslons Creditors and provisions are recognised where the chority has a present obligation resulting from c past event thal will probably result in the transfer to a third paty ond the amount due to 5etMe the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at the settlement amount after allowing for any discount5 due. p} Flnanclal Instrvments The chority only has financial assets and financial liabilities of a kind that qualify as bosic financial instruments. Basic financial instruments are initially recognised at transaction volue ond subsequently measured at their seltlemenl value with the exception of bonk loans which are subsequently measured and amortised cost using the effective interest method. q) Penslons The charity mokes conlributions to a defined conlributhon pension scheme. Contribulions are chorged to the statement of f5nancial activities as they become payable in accordance th the rules of the scheme. Judgements and key sources of esllmallon uncertalnty Key sources of •$lirnallon uncertalnty The estimates and assumptions which have a significant risk of causing a malerial adju5trnent to the carrying amount of assets and liabililies are a5 follows. Useful economlc Ilves of tanglble flxod assets The annual depreciation chorge for tangible fixed 055ets is sensitive lo changes in the estimated useful economic lives and residual value5 of the assets. The useful economic lives and residual volues are re-assessed onnually. They are amended when necessary to reflect current estimotes, based on technological advancement, future investments, economic utilisotion and the physical condition of the a55ets. See note 15 for the carrying amount of the tongible fixed assets and note lj for the useful economic live5 for each class of asset. Useful economlc Ilves of Intanglble Ilxed assets The annual amortlsation charge for intongible fixed assets is sensitive to change5 in the estimated economic lives and residual values of the a55ets. The useful economic lives and residual value5 are re-assessed annually. See note 14 for the carrying amount of the intangible assets and note I k for the useful economic life of the a55et. Page 15 Helen Rollason Heal Cancer Charlty Noles to the Flnanclal Statement5 F