Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2022 To 31 08 2023
Section A Reference and administration details
CROFTON JUNIOR SCHOOL PARENT TEACHER Charity name ASSOCIATION
Other names charity is known by
Registered charity number (if any) 1052857
Charity's principal address TOWNCOURT LANE PETTS WOOD ORPINGTON Postcode BR5 1EL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| MS JOANNE CUMMINS | CHAIR | |||
| MRS REBECCA LANCETT | VICE CHAIR | |||
| MRS ANGELA LOCKWOOD | TREASURER | 01/07/23 – 31/08/24 |
||
| MR BEN HODGKINS | SECRETARY | |||
| MRS SUSIE SERGANT | PRESIDENT | |||
| MRS CLAIRE HOBDAY | COMMITTEE | |||
| MRS ABIGAIL BROWN | COMMITTEE | |||
| MRS CAROLINE EDNEY | COMMITTEE | |||
| MRS JENNY TAYLOR | COMMITTEE | |||
| MRS DANIELA EGAN | COMMITTEE |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Section B Structure, governance and management
Description of the charity’s trusts
Constitution. The constitution of Crofton Junior School Parent Teacher Type of governing document Association was adopted on 3/10/95 and amended 1/10/96. (eg. trust deed, constitution) The Charity is constituted as an Association. How the charity is constituted
(eg. trust, association, company)
Under the Constitution as amended the Committee shall comprise of a Trustee selection methods President, Chair, Secretary and Treasurer together with up to twenty-five (eg. appointed by, elected by) other members of the Committee (to include additional officers appointed). In addition, the President may nominate up to two members of the
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teaching staff and the Governing Body may nominate one Governor Representative Representative to serve as members of the Committee.
The Committee shall be elected at the AGM and shall hold office until the next AGM. The President shall be an ex-officio member of the Committee not required to offer himself/herself for re-election by General Meeting.
Nominations for election to the Committee may be made by one member and seconded by another.
The Trustees of the Association shall be from the President, Chairman, Secretary and Treasurer as elected by the Annual General Meeting.
Section C Objectives and activities
The object of the Association is to advance the education of pupils in the School in particular to:
- develop more extended relationships between the staff, parents and others associated with the School
Summary of the objects of the charity set out in its governing document
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
-
engage in activities which support the School and advance the education of pupils attending it.
-
Provide and assist in the provision of such facilities or items for education at the School (not provided from statutory funds) as the Committee in consultation with the Governing body shall from time to time determine.
The Association shall be non-party political and non-sectarian The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Association’s aims and objectives and in planning future activities.
Crofton Junior School Parent Teacher Association is a group of parents and staff volunteers. This group raises money for the school by running a varied programme of events throughout the school year.
The Crofton Junior School Parent Teacher Association holds regular committee meeting where staff, parents and others associated with the School are always welcome to participate.
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Section D Achievements and performance The PTA had a very successful year, running many fund-raising activities Summary of the main including the annual Fireworks night, various Christmas events and achievements of the charity discos across all year groups; as well as the ever popular Someone during the year Special gift shops for Mothers Day and Fathers Day. A number of new events were also run, incl Crofton’s Got Talent, Quiz night and Easter Bake sale. Your School Lottery and Amazon Smile also continued to raise funds (although Amazon Smile has now shut) PTA continue to run the School Uniform shop, providing a steady stream of income Funds raised allowed the Woodland Project initiative to be completed, providing Forest School activities to children across the school
Section E Financial review
The Association may set aside funds for special purposes or as reserves Brief statement of the against future expenditure. charity’s policy on reserves Details of any funds materially in deficit ---
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Joanne Cummins Angela Lockowood Full name(s) JOANNE COMMINS ANGELA LOCKWOOD Position (eg Secretary, Chair, TREASURER etc)[CHAIR ] Date 22/03/2025
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CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION
HIGHLIGHTS OF THE YEAR ENDED AS AT 31ST AUGUST 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| Amounts raised from events | 1 | 19,043.04 | 18,111.02 |
| Amounts donated to the school | |||
| IT Suite | 18,125.44 | ||
| Coronation Pin Badges & Cards | 981.17 | ||
| Jubilee Bookmarks | 367.06 | ||
| Year 6 Photos | 450.00 | ||
| Pantomime | 200.00 | 140.00 | |
| Woodlands Project | 7,876.30 | 2,104.68 | |
| Leavers Disco | 416.71 | ||
| Play Equipment | 1,051.73 | ||
| Recorders | 522.00 | ||
| Table Cloths | 100.00 | ||
| Total Donated | 28,856.64 | 3,478.45 |
CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION
RECIEPTS AND PAYMENTS ACCOUNT AS AT 31ST AUGUST 2023
| Notes | 2023 | 2022 | ||
|---|---|---|---|---|
| £ | £ | |||
| Income | ||||
| Gross Income | 65,648.18 | 53,567.89 | ||
| Expenditure | 40,730.53 | 28,876.13 | ||
| Surplus from fundraising activities | 1 | 24,917.65 | 24,691.76 | |
| Donations received | 4 | 428.79 | 1,376.44 | |
| Net Income | 25,346.44 | 26,068.20 | ||
| Administrative expenditure | 2 | (2,905.76) | (2,913.09) | |
| Donations paid | 3 | (28,856.64) | (3,478.45) | |
| Net Surplus for the year | (6,415.96) | 19,676.66 |
CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION
STATEMENT OF ASSETS AS AT 31ST AUGUST 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| Stock | |||
| Stock - Uniform shop | 15,758.19 | 12,966.11 | |
| Mothers Day stock | 730.67 | 517.48 | |
| Fathers Day stock | 1,580.73 | ||
| Prepayment - Outdoor Cinema | 1,742.96 | ||
| Total stock | 19,812.55 | 13,483.59 | |
| Cash funds | |||
| Current account | 37,397.52 | 52,659.41 | |
| Cash & Cheques not banked | 223.00 | ||
| Total cash at bank | 37,397.52 | 52,882.41 | |
| Total Assets | 57,210.07 | 66,366.00 |
CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED AS AT 31ST AUGUST 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| 1. Surplus from fundraising activities | |||
| Uniform shop | 5,874.61 | 6983.09 | |
| Spook sale | 237.34 | ||
| Fireworks | 4918.92 | 3100.76 | |
| Santa Dash | 920.51 | ||
| Reindeer Run | 682 | ||
| Christmas Raffle | 2695 | 3252.6 | |
| Pizza night | 370 | 540.4 | |
| Comedy night | 598.02 | ||
| Year 4 disco | 444.36 | 577.5 | |
| Year 4 family disco | 826.28 | ||
| Year 5 disco | 480.43 | 471 | |
| Mothers Day | 1409 | 2409.64 | |
| Fun Friday | 537.6 | ||
| Big PTA Raffle | 165 | 474 | |
| Fathers day | 1396 | 1995.61 | |
| Yr 6 Leavers Hoodies | 808 | 751.24 | |
| Year 3 disco | 573.63 | 514.9 | |
| School lottery | 1283.4 | 819.1 | |
| Xmas Cards | 634 | 910.8 | |
| Teddy Tombola | 206 | ||
| Xmas Wreath | 570.91 | ||
| Quiz night | 531.24 | ||
| Crofton's Got Talent | 706.87 | ||
| Easter Bake Sale | 342 | ||
| Total excl. Uniform Shop | 19,043.04 | 18,111.02 | |
| 2. Expenditure | |||
| Shop expenses | 2,839.97 | 166.19 | |
| PTA UK Membership | 359.99 | 299.99 | |
| SumUp fees | 207.56 | 112.79 | |
| Stripe fees | 633.33 | 1,065.92 | |
| Raffle fees | 361.33 | ||
| Lottery licence fees | 40.00 | 40.00 | |
| External Noticeboard | 866.87 | ||
| Parentkind | 140.00 | 128.00 | |
| Ben's memorial refreshments | 6.39 | ||
| Fireworks - Amazon clicker counters | 15.99 | ||
| Cinema 2023 prepayment | 1,742.96 | ||
| Mothers Day 2024 prepayment less 2023 stock | (823.48) | ||
| Fathers Day 2024 prepayment less 2023 stock | 30.40 | ||
| Refunds of 2021 incorrect payments | 475.00 | ||
| Table Cloths | 100.00 | ||
| Total | 2,905.76 | 2,913.09 |
CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED AS AT 31ST AUGUST 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| 3. Donations to Crofton Junior School | |||
| IT Suite | 18,125.44 | ||
| Coronation Pin Badges & Cards | 981.17 | ||
| Jubilee Bookmarks | 367.06 | ||
| Year 6 Photos | 450.00 | ||
| Pantomime | 200.00 | 140.00 | |
| Woodlands Project | 7,876.30 | 2,104.68 | |
| Leavers Disco | 416.71 | ||
| Play Equipment | 1,051.73 | ||
| Recorders | 522.00 | ||
| Total Donated | 28,756.64 | 3,478.45 | |
| 4. Donations received | |||
| From Munchkin towards Woodlands project | 200 | ||
| Terracycle fonation | 11 | ||
| Amazon Smile | 378.99 | 253 | |
| Online - PTA website | 49.8 | 162.44 | |
| Charity Aid Foundation | 750 | ||
| Total donations received | 428.79 | 1376.44 | |
| Total Surplus for the year | (12,190.57) | 19,912.82 |
Independent examlnerfs report to thè trustees of the Crofton Junlor School Parent Teathèr Association Ithe"ChariVI I report on the accounts of the Charlty for the year ended 31 August 2023, which are set out on pa8es 01 to 04. Respe¢tl¥e responslbilltles ot trustees and examin The charitys trustees are responsible forthe preparation of the accounts. The charivstrustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Artl and that an independent examlnatlon Is needed. It is my responsibilityto.. Examine the accounts under section 145 of the 2011 Act To follow the procedures laid down in the general Directlons glven by the Charity Commission under section 1451Sllbl of the 2011 Act To state whether particular matters have corne to my attentlon. Basls of Sndependent examlnerfs report My examination was carried out in accordante with the general Direttions given by the Charity Commisslon. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with these records. It also includes consideration of any unusual iiems or disclosure5 in the accounts, and seeking explanations from you as trustees concernlng any such matters. The procedures undertakerk do not provide all the evidence that would be required in an audit and consequently no opinion is Eiven as to whether the accounts present a.true and fair view" and the report Is limited to those matters set out in the statement below. Independent examlnerfs statèment In conrnectFon w5th my examinatlon, no matter has come to my attention.. 111 Which gSves me reasonable cause to believe that in any material respert the requirernent5'. To keep accounting records in accordance with section 130 of the 2011 Aci To prepare accounts which accord with the accounting record5 and Comply wfth the accounting requirements of the 2011 Act have not been met- or 121 To which, in rny opinion, attention should be drawn In order to enable a propef understanding of the acctsunts to be aChed. Name: Darren Lancett Addr. 98 Kingsway, Petts Wood, Kent. BR5 IPT Slgned: Date: 24° March 2025