## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 09 2020 **To** 31 08 2021
## Section A Reference and administration details
**Charity name**
CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION
**Other names charity is known by**
**Registered charity number (if any)** 1052857
**Charity's principal address** TOWNCOURT LANE
PETTS WOOD
ORPINGTON **Postcode BR5 1EL**
## **Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Name of person (or Dates acted if not body) entitled to appoint for whole year trustee (if any)**
- 1 MR LUKE CASSERLEY CHAIR 2 MRS LOUISE SMYTHE TREASURER 3 Mrs ABIGAL BROWN SECRETARY 4 MRS SUSIE SERGANT PRESIDENT
- 5 MRS CLAIRE HOBDAY COMMITTEE 6 MRS CLAIRE WELLS COMMITTEE 7 MR. N SECULAR COMMITTEE 8 MRS JENNY TAYLOR COMMITTEE
- 9 Mrs VICTORIA SINKINSON
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
How the charity is constituted
Constitution. The constitution of Crofton Junior School Parent Teacher Association was adopted on 3/10/95 and amended 1/10/96.
The Charity is constituted as an Association.
**TAR**
1
(eg. trust, association, company)
Under the Constitution as amended the Committee shall Trustee selection methods comprise of a (eg. appointed by, elected by) President, Chair, Secretary and Treasurer together with up to twenty-five other members of the Committee (to include additional officers appointed). In addition, the President may nominate up to two members of the teaching staff and the Governing Body may nominate one Governor Representative Representative to serve as members of the Committee.
The Committee shall be elected at the AGM and shall hold office until the next AGM. The President shall be an ex-officio member of the Committee not required to offer himself/herself for reelection by General Meeting.
Nominations for election to the Committee may be made by one member and seconded by another.
The Trustees of the Association shall be from the President, Chairman, Secretary and Treasurer as elected by the Annual General Meeting.
## **Section C Objectives and activities**
|**Summary of the objects of**
**the charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|The object of the Association is to advance the education of
pupils in the
School in particular to:
develop more extended relationships between the staf,
parents and others associated with the School
engage in activities which support the School and advance
the education of pupils attending it.
Provide and assist in the provision of such facilities or items
for education at the School (not provided from statutory
funds) as the Committee in consultation with the
Governing body shall from time to time determine.
The Association shall be non-party political and non-
sectarian|
|---|---|
||The Trustees confrm that they have referred to the guidance
contained in the Charity Commission’s general guidance on public
beneft when reviewing the Association’s aims and objectives and
in planning future activities.
Crofton Junior School Parent Teacher Association is a group of
parents and staf volunteers. This group raises money for the
school by running a varied programme of events throughout the
school year.
The Crofton Junior School Parent Teacher Association holds
regular
committee meeting where staf, parents and others associated
with the
School are always welcome to participate.|
**TAR**
2
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This year was unusual because of the covid19 restrictions and as such PTA could not carryout many of the fund-raising activities, However PTA managed to raise some funds through successful organisation of certain online events like Christmas raffle, Christmas Cyberhunt and the annual Christmas card project.
This year the PTA enrolled with Amazon Smile to get charity funds on eligible purchases.
The PTA run uniform shop also provided a steady stream of income towards the fund throughout the year.
Towards the end of the year, as Covid restrictions were eased, PTA could organise Leavers party for the Year6 pupils.
PTA has taken initiative to rejuvenate the woodland area behind the school. This began in earnest In June this year and will carry on throughout the new school year and beyond.
The PTA donated a greenhouse for the school garden.
Overall year 2020-21 was bit challenging due to covid19 however we now look forward to gear up in the coming year.
## **Section E Financial review**
The Association may set aside funds for special purposes or as **Brief statement of the** reserves against future expenditure. **charity’s policy on reserves**
**Details of any funds materially in deficit** ---
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
Luke Casserley
Abigail Brown
**Signature(s)**
**TAR**
3
**Full name(s)**
LUKE CASSERLEY ABIGAIL BROWN
**Position (eg Secretary, Chair, etc)**
CHAIR SECRETARY
**Date**
09/02/2022
**TAR**
4
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 AUGUST 2021**
**Registered Charity No.1052857**
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021**
||**Page**|
|---|---|
|Highlights of the Year|1|
|Receipt and Payments Account|2|
|Statement of Assets|3|
|Bank Reconciliation|4|
|Notes to the Accounts|5|
|Independent Examiner's Report|6|
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
|**HIGHLIGHTS OF THE YEAR ENDED**
**31st AUGUST 2021**
Notes
**2021**
**£**
**Amounts raised from events**
1
**5,183**
**Amounts donated to the school**
Projector for Main Hall
Greenhouse for School Garden
**263**
**263**
**Cash funds available at year end**
**45,565**
**-**|**HIGHLIGHTS OF THE YEAR ENDED**
**31st AUGUST 2021**
Notes
**2021**
**£**
**Amounts raised from events**
1
**5,183**
**Amounts donated to the school**
Projector for Main Hall
Greenhouse for School Garden
**263**
**263**
**Cash funds available at year end**
**45,565**
**-**|**2020**
**£**|
|---|---|---|
|||**18,664**|
|||-
4,308.00|
||**263**|**4,308.00**|
||||
||**45,565**
**-**|**30,009**|
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
## **RECEIPTS AND PAYMENTS ACCOUNT AS AT 31 AUGUST 2021**
|**Note**
**Income**
Gross income
Expenditure
**Surplus from fundraising activities**
**1**
**Donations received**
Amazon Smile
Terracyle
Stamptastic
Hand Stitched Home
Flinn's Fitness
Charities Aid Foundation
Crofton Junior School Voluntary Fund
**Bank interest received**
**Net income**
**Administrative expenditure**
**2**
**Donations paid**
**3**
**Net surplus for the year**|**2021**
**2020**
**£**
**£**
38,381
49,353
(33,198)
(30,689)
**5,183**
**18,664**
147
18
10
80
475
200
-
15
**929**
**15**
-
**6,112**
**18,679**
(1,947)
(834)
(263)
(4,308)|
|---|---|
||**3,902**
**13,537**|
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
## **STATEMENT OF ASSETS AS AT 31 AUGUST 2021**
|**Stock**
Stock - Uniform shop
**Total stock**
**Cash funds**
Current account
Cash & Cheques not banked
**Total cash at bank**
**Total Assets**|**2021**
**£**
12,583
**12,583**
33,308
(326)
**32,983**
**45,565**|**2020**
**£**
9,079|
|---|---|---|
|||**9,079**|
|||32,318
(2,308)|
|||**30,009**|
||||
|||**39,088**|
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
## **BANK RECONCILIATION**
£
BALANCE AS PER BANK STATEMENT 31/8/21 33,308.40
## **SUBTRACT AMOUNTS RECEIVED AND NOT IN CASHBOOK**
|26/08/2021||Stripe Payments UK Ltd STRIPE||114.67
-|
|---|---|---|---|---|
|27/08/2021||Stripe Payments UK Ltd STRIPE||45.67
-|
|31/08/2021||Stripe Payments UK Ltd STRIPE||165.31
-|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
Stripe payments received in August to be transferred to 21/22 accounts -325.65
## **BALANCE AS PER CASH BOOK 31/8/21**
32,982.75
## **CROFTON JUNIOR SCHOOL PARENT TEACHER ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2021**
|**1. Surplus from fundraising activities**
Uniform shop
Fireworks
Christmas Fair
Christmas Disco
Christmas Raffle
Christmas Jumper
Quiz Night
Local business donations
WWII
Leaver's Disco
Mothers Day
Croftons Got Talent
Fathers day
Easter Disco/Barn Dance
Yr 6 Leavers Hoodies
Spring Ball
Xmas Cards
Xmas Cyber Hunt
**Total**
**2. Expenditure**
Admin Expense
PTA UK Membership
Online Events Management
Sum up fees
Stripe Fees
Raffall Fees
Green Bin
Storage Boxes
Bank Charges
**Total**|**2021**
**2020**
**£**
**£**
2,006
6,760
4,092
2,873
1,165
2,306
102
758
929
(2,034)
627
436
(181)
(113)
633
630
855
940
660
403
**5,183**
**18,663**
212
123
122
709
300
20
819
231
30
44
160
10|
|---|---|
||**1,947**
**-**
**834**|
## **3. Donations to Crofton Junior School**
|Projector for Main Hall
Greenhouse for School Garden
**Total**
Donations from Voluntary Fund:
**Total**
**Total Donations:**|4,308
263
-
**263**
**4,308**
-
23
**263**
**4,331**
**263**
**4,331**|
|---|---|
Independent examinerfs report to the tnth of the Crofton Junior School Parent Teacher
Association (the "Charirfl
I report on the accounts of the Charity for the year ended 31 Au8USt 2021. which are set out on
pages 01 to 06.
Respective responslbllltles of trustees and examlner
The charity's trustees are responsible for the preparation of the accounts. The charitvs trustees
consider that on audit is not required for this year under section 14412) of the Charities Act 2011 (the
2011 Art) and that on independent examinatlOD is needed.
It is my responsibility to:
Examine the accounts under section 145 of the 2011 Art
To follow the procedures laid down in the general Directions given by the Charity
Commission under section 14515llbl of the 2011 Act
To state whether particular matters have come to my attention.
Basis of independent ejtarninerfs report
My examination wa5 carried out in accordance with the general Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with these records. It also include5 consideration of any
unusual items or disclosures in the accounts, and seeking explanations from you as trustee5
concerning any such matters. The procedures undertaken do not provide all the evidence that
would be required in an audit and consequently no opinion is given as to whether the accounts
present a 'true and fair viev/' and the report is limited to those matters set out in the Statement
below.
Independent examinerfs statement
In connection with my examinatton, no matter has come to my attention:
11) Which gives me reasonable cause to believe that in any material respect the requirements:
To keep accounting records in accordance with sertion 130 of the 2011 Att
To prepare accounts which accord with the accounting records and compty with the
accounting requirements of the 2011 Act
have not been met- or
121 To which. in my opinion, attention should be drawn in order to enable a proper
understandin8 of the accounts to be reached.
Name: Rachel SomeNille-Cotton
Address: 48 Crofton Lane. Orpington. Kent. BR5 IHL
Signed:
Date:
tsz I