## Alderton Acorns ## AGM – 23[rd] June 2021 Present: Cat, Becky C, Sian, Verity, Natalie, Rob, Suzy, Steph, Camilla, Ros, Becky Apologies: Lauren Cat chaired the meeting and welcomed all attendees. She introduced Camilla who will be a new member of staff at Preschool in September. Thanks specifically to Steph for taking on the role of Pre-School lead during the pandemic and doing such an excellent job. ## **Playleader report: Steph Castle** What a strange and unique year we have had which has certainly thrown many obstacles our way. Since I started my playleader role in September 2020 I have had many challenges in adapting to my role, the main one being the various covid restrictions which have at times, been sprung on us and we have had to adapt to very quickly. I must say that even with all the challenges we have faced, I am so unbelievably proud of our Acorns team and how have we have come through these times with a confident at ude and a positive approach to all aspects of preschool life including the fundraising, advertising, toddler group reopening and funding options which have all been crucial to keeping our preschool going. Myself and Suzy have found ourself with a whole new daily routine in terms of cleaning and substituting our daily lunch breaks to accommodate the new changes and restrictions which covid has put in our way but we are both feeling very confident that from September, preschool life can return to normal which is something I cannot wait to experience in my role!! Moving forward and looking to September I am delighted to say that we have 7 possibly 8 little acorns who will be with us at preschool, which considering we started with 4 children last September I feel is a massive thumbs up to all the hard work we have all put into Acorns the past 12 months!! I would like to end my report on a positive note and say a huge thank you to all of our committee members who have given their time voluntarily and have supported our preschool in the toughest of times, without the support of a committee we cannot run so from myself, Suzy and Sian, thank you all so very much � All committee members given some flowers as a gesture of thanks and received with a smile. ## **Treasurer’s report: Sian Tryner** Less children this academic year and less hours at Pre-School due to COVID so less income. £2000 raised this year in fundraising – reasonable amount considering the COVID situation. Grants massively helped Acorns financially. Finished the year £22,000 in the bank. With the view that Acorns should return to ‘normal’ in Sept, this should certainly help pick the figures up. K Hunt – Sian gave thanks to Kaye Hunt for preparing the accounts for Acorns. Software is available to generate accounts – recommended by Rob. Worth bearing in mind for future. ## **Election of new committee:** The old committee stepped down and we unanimously elected the following members to the committee. Chair – Rob Cooper Secretary – Cat Fowles Treasurer – Natalie Murphy Safeguarding Role – Becky Grundy Toddler Lead – Still needs to be decided Committee member – Lauren Scarpellini All of the new committee members need to do a DBS checks – Sian to send on this information. OFSTED needs to be updated to put Rob’s name as Chair. Chair needs a slightly different DBS check – Sian to communicate this with Rob at a later date. ## **Committee meeting following the AGM** Actions from last meeting: Treasure Hunt and BBQ. Covid restrictions mean this will not go ahead in the way we had planned. Verity was still happy to produce a treasure Hunt for a £2 minimum donation per person. Yari and Wendy will be asked to sell tickets prior to the TH. 5[th] – 10[th] July to sell tickets. Verity to laminate the clues. Rota set up for the day. Sian to pop a note on the newsletter of the updates when agreed. Rob suggested investigating the Treasure Hunt further – to be similar to Gotherington Hedgehog hunt for 2022. Verity has suggested organising a calendar containing the fundraisers Acorns do including which people to contact. The suggestion was made to make future committees’ jobs easier. Sian to do this. Verity, Steph and Rob to sort a date to handover the appraisal role. Verity was thanked for the wonderful job she has done to get toddlers up and running again. There are 6 or 7 families attending Toddlers at present. This is usually enough to cover costs but will need to be kept under review. The main issue with Toddler’s at present is the 30-minute cleaning post sessions which is impossible with tired toddlers around. Ros Smith volunteered cleaning duties for Toddlers. 2[nd] July for Ros to start cleaning post Toddlers. We still need to sort out a toddler team for September. ## AOB Safeguarding online course – Sian to send link to Camilla our new member of staff from September. ## Update cashflow regularly Advertising for Acorns – Nat has leaflet dropped in most surrounding villages – ongoing. Fundraising – ongoing. Miss Tarling from the school will be popping in to see Steph and Suzy – hopefully Mr Greaves will pop in. Teachers from Gretton School and Isbourne Valley School will be visiting also. Greenhouse due to be delivered. Nat to do a report to send to the Green Fields Trust. Also, to do the publicity. Suzy to do some Forest School training. Sian to put the new committee members on the WhatsApp group. Dumbleton fete – Acorns due to have a table/stall. Suggested that we go ahead with the fete. Perhaps have a hook a duck game to avoid covid issues? Next meeting: to organise a meeting after any 19[th] July Covid rule changes regarding the fete and the 5K run. **Tue 3[rd] Aug** for potential meeting - TBC **Thurs 9[th] Sept 2021** for next committee meeting. **ALDERTON ACORNS PRESCHOOL, TODDLER BABY GROUPS Charity no: 1052664** **Year ended 31st March 2021** ## **2020/21** ## **2019/20** ## **1.Receipts and Payments Account** |**1.Receipts and Payments Account**||| |---|---|---| |**INCOME**
**Grants and Donations**
Donations - general
**Trading Activities**
Children's fees & nursery grants
Registration fees
Fund-raising event proceeds (see page 2)
COVID council grant
PATA COVID relief grant
T-shirts
Photo commission
**Investment Income**
Bank interest
**TOTAL RECEIPTS**
**EXPENDITURE**
**Direct Charitable Expenditure**
Rent
Staff payments
Insurance
Materials/Equipment
Music workshops
Refreshments and miscellaneous
**Other Expenditure**
Fund-raising event costs (see page 2)
T-shirts
PATA grant expenses
Administration
Other expenses (see page 2)
**TOTAL PAYMENTS**
**Net receipts/(payments) for year**
Cash and Bank balances at 31st March 2020
Cash and Bank balances at 31st March 2021
**2.Statement of Assets and Liabilities**
**Monetary Assets**
Business Premium Account
Current Account
Cash
Glos Early Years Business Support|**Unrestricted funds**
**Restricted funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
0.00
0.00
0.00
0.00
17680.25
40.00
1946.72
10000.00
10000.00
200.00
139.50
0.00
40006.47
0.00
40006.47
1.05
0.00
1.05
**40007.52**
**0.00**
**40007.52**
2418.00
27142.85
290.36
254.13
90.00
233.41
30428.75
0.00
30428.75
0.00
187.40
193.49
345.00
588.64
1314.53
0.00
1314.53
**31743.28**
**0.00**
**31743.28**
8264.24
0.00
**8264.24**
19674.14
0.00
**19674.14**
**27938.38**
**0.00**
**27938.38**
4116.77
0.00
**4116.77**
23746.15
0.00
**23746.15**
75.46
0.00
**75.46**
**27938.38**
**0.00**
**27938.38**|7.00| |||7.00
31037.03
0.00
6157.02
0.00
0.00
0.00
0.00
22.90| |||37216.95
17.68| |||**37241.63**| |||5676.00
28725.05
257.93
1380.31
580.00
35.07| |||36654.36| |||858.36
0.00
0.00
627.61
1069.94| |||2555.91| |||**39210.27**| |||-1968.64
21642.78| |||**19674.14**| |||4115.72
15512.97
45.45| |||| |||**19674.14**| **Non monetary Assets** Equipment held for functional use Signed …............................ Sian Tryner, Financial Administrator Signed ............................... Natalie Murphy, Treasurer & Trustee Date of approval …......................... 1 **ALDERTON ACORNS PRESCHOOL, TODDLER BABY GROUPS** **Year ended 31st March 2021** ## **Other expenses** |Course fees
PATA membership & contribution
Staff DBS
Sundry expenses
Information Commissioner
Ofsted registration|**2020/21**
**2019/20**
109.50
333.00
100.00
95.00
48.10
132.00
246.04
424.94
35.00
35.00
50.00
50.00
**588.64**
**1069.94**| |---|---| ## **Fund-raising Events** |**Fund-raising Events**|| |---|---| |Quiz night
Card sales
Pumpkin Hunt
Exercise class
Xmas raffle
Clothing raffle
5K Fun run
Easyfundraising|**Proceeds**
**Costs**
**Net**
630.11
630.11
9.00
9.00
333.91
333.91
35.00
35.00
443.00
443.00
102.00
102.00
330.00
330.00
63.70
63.70| ||**1946.72**
**0.00**
**1946.72**| 2 independent Examinerfs Report to the Trustees of Ajderton Acorn. Pre.Khool. Toddler and Baby Gr￿p$ Charity no. 1052664 I report on the accounis of the Group lor the yeaT ended 31 March 2021, which are set out on paBes l and 2 attached. Respective r￿ponSibl11t1*s of trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts.. you consider that the audit reovirement of section 144 of the Charities Aci 2011 (the Charities Act) does not applv. It 15 my responsibility to= exèmine the accoLtnts under section 145 of the Charities Act to follow the procedures laid down in the General Direuion$ given by the Charity Commi55ion lunder sertion 1451511bl of the Charities Act), and State wheiher particular matters have come lo my attention. Basss of Independent ex•mlnerfs It￿rt My examination wa5 carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accountin8 records kept by the charity and a comparison of the accounis with those records. It also includes consideration of any unusual items Of disclosures in the accounts and seeking explanations frorn you as irustees concerning any 5v¢h matters. The procedures undertaken do not provide all the evidence that would be reouired in an audit. and consequently I do not express an opinion as to whether the accounts present a 'true and fair, view and the report is limited to those matiers set out in the statemeni below. Independent examlnerfs ￿¥tement In the course of my examination, no matter ha5 come io my attention= l.which 8ives me reasonable cause to believe that in any material respect the requirement5 ul to keep accounting records in accordance with seciion 130 of the Charities Aci.. and 151 to prepare accounts which accord with the accountin8 records and to comply with the accountin8 requirements of ihe Charities Act have noi been met: Of 2.to which. in my opinion. attention should be drawn in order to enable a proper understanding of ihe accounts to be reached. KAYE HUNT FCCA. CTA 8May 2021