KENTISBEARE VILLAGE HALL ANNUAL REPORT YEAR ENDED 3151 MARCH 2025 Contents Pa Legal and administrative information Report of the Management Committee Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts KENTISBEARE VILLAGE HALL LEGAL AND ADMINISTRATIVE INFORMATION Status The organisation is a charitable trust established by Trust Deed dated 25th April 1995. The Charity Commission registration number is 1052482. The charity is organised as an independent association of local residents. with a Management Committee comprising elected and representative members. Mana ement Committee The members of the Management Committee during the year and their appointing body, where appropriate, were: David Snell (Chairman) Janet Wingrove (Treasurer) Sue Newstead Alan Durrant Melanie Shore-Quinain Mary Goff Martin Disney Jenny Saunders Cyril Blackmore (resigned) Alison Bazley Heather Lamport (ceased) Queenie Broom Margaret Lyddiatt Hilary Squire Jane Wadsworth pcc Elected Elected Bellringers and Football Club Elected Elected Elected Elected Elected Kentisbeare players Voice Worx Parish Council Elected Elected Elected Management Committee members are elected or appointed on an annual basis, with the officers being elected from the Committee. eration address The Charity's address is Kentisbeare Village Hall, Kentisbeare, Cullompton, Devon. EX15 2AA. Bankers The Charity's bankers are Lloyds TSB Plc, Tiverton, Devon. Inde endent Examiner J H Ison, Upper Howden, Tiverton, Devon. EX16 5PB. KENTISBEARE VILLAGE HALL REPORT OF THE MANAGEMENT cOMMI￿EE Ob'ects The object of the Charity is to provide, or assist in the provision, for the inhabitants of the Parish of Kentisbeare and the immediate neighbourhood, facilities for recreation and other leisure time occupation in the interests of social welfare, with the object of improving the conditions of life for the said inhabitants. These objects are achieved by procuring for use thp Villa9e Hall at Kentisbeare. The Village Hall is available for hire by any individual oi organisation. The hiring income generated is used to provide and maintain the Hall, with any shortfall being made up through specific fundraising events and grants. Review of activities Overall income for the year amounted to £26,511 (£24,461 in 202312024). Hall lettings amounted to £18,518 (£17,190 in 202312024) and income fFon7 the energy tariff was £5,177 (£5.923 in 202312024). There was an increase in general expenditure mainly due to replacing the oil heatin bumer and moving the oil tank at a cost of £15,232. There was an overall deficit of income over expenditure of £8667 (£5,942 Surplus in 202312024). Capital expenditure amounted to £1,049 for a Scaffold Tower. Net current assets totalled £32,790 as at 31 st March 2025 (£39,880 as at 31st March 2024). Reserves olic The Committee seeks to maintain sufficient funds within the unrestricted General Purposes Fund to provide for ongoing commitments regarding the custodianship of the Hall. The Restricted Property Fund carries the cost of the land and buildings at Kentisbeare Village Hall. The hall maintenance reserve stood at £21328 at the beginning of the year and as there was an overall deficit for the year it was agreed by the committee not to make any transfers from the general purpose fund to the hall maintenance reserve. Risk review The Committee have considered the major risks to which the charity is exposed and is satisfied that insurance cover and hall management procedures are adequate to mitigate those risks. D Snell Chairman 21 st May 2025 INDEPENDENT EXAMINER'S REPORT TO THE MANAGEMENT COMMITTEE This report on the accounts of Ihe Charity for the year ended 31° March 2025, which are set out on pages 4 to 8, is in respect of an examination carried out under Section 145 of the Charities Act 2011. Res ective Res onsibilities of Trustees and Examiner As members of the Management Committee you are responsible for the preparation of the accounts. you consider that the audit requirement of Section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to examine the accounts under S145 of the Act and to state whether particular matters have come to my attention. Basis of Inde endent Examiner's Re ort My examination was carried out in accordance with the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Act. That examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations for you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Inde endent Examiner's Statement In connection with the examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. JHlson Upper Howden Tiverton Devon 15th May 2025 KENTISBEARE VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 ST MARCH 2025 Unrestricted funds General Hall maintenance reserve Restricted propèrty fund Totsl (Note 3) 2024 INCOME AND ENDOWMENTS Charges for Hall Hire Fundraising Appeals Interest receivable Donations Energy tariff Kentisbeare Parish Council 18716 1079 539 18716 1079 539 17730 220 530 58 5923 5177 1000 5177 1000 TOTAL INCOME 26511 26511 24461 EXPENDITURE CHARITABLE ACTIVITIES Replacing Heating Burner Elc. Property Repairs Lighting and Heating Water Insurance Cleaning and Premises supervisor Equipment Repairs and Renewals Postage, Stationery and Printing Sundries Donations Village Playground Depreciation 15232 2543 3664 1006 1039 4159 661 160 2188 1900 2626 15232 2543 3664 1006 1039 4159 661 160 2188 1900 2626 2997 3684 743 969 3782 1380 113 1947 2904 TOTAL EXPENDITURE 35178 35178 18519 NET INCOMEIEXPENDITURE -8667 -8667 5942 Transfers between funds Fund balances brought forward 35012 21328 325631 381971 376029 FUND BALANCES carried forward 26345 21328 325631 373304 381971 KENTISBEARE VILLAGE HALL BALANCE SHEET AS AT 31ST MARCH 2025 Notes 2025 2024 FIXED ASSETS Freehold Propety Fixtures, Fittings and Equipment 325631 14883 325631 16460 342091 340514 CURRENT ASSETS Debtors and Prepayments Cash at bank Cash in Hand Investment - Yorf(shire Building Society 1429 14847 10 16654 891 23014 10 16115 40030 32940 CURRENT LIABILITIES Creditors and Recei ts in advance 150 150 NET CURRENT ASSETS 32790 39880 376029 373304 REPRESENTED BY:_ Unrestricted funds General Purposes Fund Designated Hall Maintenance Reserve 26345 21328 35012 21328 47673 56340 Restricted Property Fund 325631 325631 373304 381971 KENTISBEARE VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st MARCH 2025 1. ACCOUNTING POLICIES General These accounts have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014 and with the Charities Act 2011. Income Hall letting income and income from investments is included when receivable.The proceeds of fundraising and voluntary income by way of donations and gifts are included in full when receivable.The value of services provided by volunteers has not been included. enditure Expenditure is recognised in the period in which it is incuThed. reciation No depreciation is provided on the freehold property (Kentisbeare Village Hall). It is the Committee's opinion that the property has a very long useful life and that its residual value is not materially different from the carrying amount in the balance sheet. Depreciation is provided on fixtures, fittings and equipment at the rate of 15 % on the reducing balance basis, having regard to the estimated useful lives of these fixed assets and their anticipated residual values. 2. MANAGEMENT COMMIThEE No members of the Management Committee were either remunerated or reimbursed any expenses during the year. KENTISBEARE VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 3. GENERAL FUND INCOME AND EXPENDITURE ACCOUNT 2024 2025 INCOME 17190 374 166 5923 58 Hall Lettings Storage and Hire of Equipment Hirer's liability insurance Energy Tariff Donations Kentisbeare Parish Council - Grant 18518 32 166 5177 1000 FUNDRAISING St Mary's Harvest Supper Bingo Night 220 179 900 530 Building society interest 1079 539 24461 26511 Less EXPENDITURE:_ Cleaning and Premises Supervisor Refuse Collection Lighting and Heating Water Insurance Property Maintenance Replacing heating bumer & moving oil tank 3782 497 3684 743 969 2997 4159 530 3664 1006 1039 2543 15232 28173 GENERAL EXPENSES 1380 113 50 155 603 180 462 Equipment Repairs and Renewals Postages, Stationery and Printing Devon Communities Associgtion Performing Rights Society licen Sundry Expenses Alcohol Licence EPC Assessment 30th Hall Anniversery Celebration Donations - Village playground cycle pump track 661 160 50 252 180 329 1900 4379 2904 DEPRECIATION of Fumiture. Fittings and Equipment for the Year 2626 18519 EXCESS I DEFICIT FOR THE YEAR 35178 OF INCOME OVER EXPENDITURE 5942 -8667 KENTISBEARE VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST MARCH 2025 4. FIXED ASSETS Fixtures Fittings and Equi ment Freehold Pro ert Cost As at 31st March 2024 Additions- Scaffold Tower 325631 56731 1049 325631 57780 De reciation As at 31st March 2024 Charge for the Year 40271 2626 42897 Net Book Value - 31sl March 2025 325631 14883 Net Book Value - 31st March 2024 325631 16460 2025 2024 5. DEBTORS AND PREPAYMENTS Hall Lettings Energy Tariff Repayment due 1099 891 330 1429 891 6. CREDITORS AND RECEIPTS IN ADVANCE Hall Lettings deposits 150 150 150 150 7. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Fund Restricted Fund Total Funds Tangible fixed assets Current assets Current liabilities Long term liabilities 14883 32940 -150 325631 340514 32940 -150 47673 325631 373304 The restricted Property Fund is for expenditure on freehold property and shows the cost of Kentisbeare Village Hall which was transferred from Kentisbeare Community Hall Fund during the year ended 31st March 2000.