OFFICIAL
1[st] Copmanthorpe Scout Group
Group Chair Annual Report 2022/23.
This has been a great year for the group – our first full year in a post Covid world. We did a few things differently this year and I encourage that we continue to challenge what and how we do things going forward.
In September we celebrated with Copmanthorpe Childcare Centre as they opened their new nursery, and they publicly thanked our scout group for giving them a home in the period following their devastating fire. Another way we acted in the best interest of our community and demonstrated our scouting values.
This year we celebrated Remembrance Day back in our village church, it was great to see the group looking their best as they marched through the village to the war memorial. St Georges day was also a little different, at short notice we realised that we would not be in York and at the Minster. With swift work from our leaders, we arranged a village parade and church service which many in the village welcomed and asked if this should be the permanent event?
We are fortunate as a group we have leaders that make our group a place young members want to join, learn, and have fun. We returned from the pandemic with full groups across all ages and waiting lists! We have also welcomed some new volunteers, both uniformed and non-uniformed but unfortunately have said goodbye to some. We continue to be in a healthy financial position which has allowed us to support activities; however, with the group the size it has become our finances need careful management.
Moving forward we will be making a few changes in line with the national scouting organisation’s transformation programme, this aims to improve governance and assurance within individual scout groups such as ours. We are our own charity; but follow national guidance. At times like this I realise how lucky we are as a group, most of the changes required we already do – we already have strong leadership, and these changes will make us reflect on how we can make our group stronger.
As we move forward, we need to agree our next 5-year plan. The last plan gave us direction allowing us to prioritise workstreams for the group. I think a large part of the next 5-year plan will centre on sustainability which has become a focus for the group. It was both great to see the pictures from the recent beach camps but concerning to see the quantity of waste that they collected.
Lastly and most importantly I would like to thank all the leaders, helpers, exec committee, parents and young members that make the scout group the success that it has become and one that our young people can benefit from being part of.
Thanks,
Stephen
Stephen Hind, Group Chair
1st Copmanthorpe Scout Group Receipts and Payments Account
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For the year from 01-Apr-22 To 31-Mar-23
Receipts
2022/23 2022/22
This Yr Last Yr
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions £ 18,498.77 £ 17,047.35
Less:Membership subscriptions paid on
(National/County/Area/District) £ 9,163.20 £ 8,436.00
Net membership subscriptions retained £ 9,335.57 £ 8,611.35
Donations £ 2,479.15 £ 1,295.50
Legacies £ - £ -
Gift Aid £ - £ 6,977.15
Receipts for camps and activities £ 12,849.97 £ 8,368.65
Other sundry income
Sub total £ 24,664.69 £ 25,252.65
Grants
Grants £ 2,667.00 £ 8,000.00
Sub total £ 2,667.00 £ 8,000.00
Fundraising (gross)
For general running costs £ 8,233.26 £ 3,705.89
For camps and specific events £ - £ -
For equipment £ - £ -
Other fundraising activities £ - £ -
Sub total £ 8,233.26 £ 3,705.89
Investment income
Bank interest
Building Society interest
The Scout Association Short Term Investment
Service
Property Rent income £ - £ -
Other investment income £ 1,264.96 £ 2,397.87
Sub total £ 1,264.96 £ 2,397.87
Total Gross Income £ 36,829.91 £ 39,356.41
Assets sales of Land and Buildings £ - £ -
Assets sales of Motor Vehicles £ - £ -
Assets sales of Fixtures and Fittings £ - £ -
Assets sales of Equipment £ - £ -
Total receipts £ 36,829.91 £ 39,356.41
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1st Copmanthorpe Scout Group Receipts and Payments Account
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For the year from 01-Apr-22 To 31-Mar-23
Payments
2022/23 2022/22
This Yr Last Yr
£ £
Payments
Charitable Payments
Youth programme and activities £ - £ -
Adult support and training £ 248.26 £ -
Rent and Rates £ 402.36 £ -
Water and Sewerage £ - £ -
Electricity and Gas £ 1,192.00 £ 713.25
Building and contents Insurance £ 1,354.78 £ 1,384.46
Repairs and Renewals £ 6,103.57 £ 6,081.99
Materials and equipment £ - £ -
Printing, photocopying and other administration £ 142.50 £ 582.14
Camp costs £ 24,650.60 £ 12,239.99
Uniforms / sundry expenses £ 1,113.63 £ 843.88
AGM and trustee expenses £ - £ -
Mini bus running costs £ 2,960.51 £ 4,972.70
Donations made £ 500.00 £ 520.00
Banking charges £ 72.00 £ 88.00
Sub total £ 38,740.21 £ 27,426.41
Fundraising expenses
All fundraising costs £ 3,472.61 £ 1,864.80
Detail 2
Detail 3 £ - £ -
Other fundraising costs £ - £ -
Sub total £ 3,472.61 £ 1,864.80
Total Gross Expenditure £ 42,212.82 £ 29,291.21
Assets purchases of Land and Buildings £ - £ -
Assets purchases of Motor Vehicles £ - £ -
Assets purchases of Fixtures and Fittings £ - £ -
Assets purchases of Equipment £ 2,015.39 £ -
Total payments £ 44,228.21 £ 29,291.21
Net of receipts/(payments) -£ 7,398.30 £ 10,065.20
Cash funds last year end £ 61,001.08 50,935.88
Cash funds this year end £ 53,602.78 61,001.08
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1st Copmanthorpe Scout Group Balance Sheet of Assets & Liabilities
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Statement of assets and liabilities at the end of the year
01-Apr-22 31-Mar-23
£ £
Cash funds
Santander Bank current account - closed £ -
CAF Bank current account £ 43,552.78 £ 50,951.08
CAF Bank - reserve for building maintenance £ 10,000.00 £ 10,000.00
The Scout Association Short Term Investment
£ - £ -
Service
Cash/Floats £ 50.00 £50.00
Total cash funds £ 53,602.78 £ 61,001.08
Other monetary assets
Tax claim £ - £ -
Debts due from the County/Area/District/Group £ - £ -
Insurance claim £ - £ -
Sub total £ - £ -
Investment assets
Investment property - detail £ - £ -
Quoted investments £ - £ -
Other investments - detail £ - £ -
Sub total £ - £ -
Non monetary assets for charity's own
use
Badge stock £ - £ -
Shop stock £ - £ -
Other stock £ - £ -
Land and buildings £ 38,409.00 £ 39,945.00
Motor vehicles £ 11,748.44 £ 15,664.59
Fixtures and Fittings £ 2,442.70 £ 2,714.12
Scouting equipment, furniture etc £ 2,628.18 £ 1,488.85
Other £ - £ -
Sub total £ 55,228.33 £ 59,812.55
Liabilities
Accounts not yet paid £ - £ -
Expenses incurred but not invoiced £ - £ -
Subscriptions not yet paid £ - £ -
Loan - detail £ - £ -
Other liabilities £ - £ -
Sub total £ - £ -
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Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ______and signed on their behalf by
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Signature Print Name
Chair
Treasurer
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OFFICIAL
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ 1[st] Copmanthorpe Scout Group members of On accounts for the year 31/03/2023 Charity no 1052342 ended (if any) Set out on pages 1
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .
Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
R J Stout | 17/12/2023 |
|---|---|---|
| Richard James Stout ACMA | ||
| CIMA Associate 1-8CLWLU | ||
| The Cottage, Warthill, York YO19 5XL | ||
| r.james.stout@gmail.com | ||
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IER
OFFICIAL
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose .
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