OFFICIAL Scouts 1st Copmanthorpe AGM 8th December 2021 OFFICIAL ## **A few words from our Executive Committee** This was a challenging year as we managed the effects of Covid. As I looked back on the year to March 2021 it emphasised what an unusual year it was, very few activities to highlight with events, camps, St Georges Day parade and even the Remembrance Day ceremony cancelled. What I want to highlight is the resilience of the scout group – in this difficult period the team rose to the challenge, constructing the parachute to facilitate outdoor sessions when we could not meet indoors and even moving to online Zoom meetings during lockdown. As a group we are in a strong place to rebound from the pandemic, we continue to benefit from a strong leadership team and are fortunate that we are in a solid financial position. Over the year we were busy maintaining and replacing our facilities. We purchased our new minibus which is a fantastic achievement for the group. This was purchased through donations from local businesses, charities and help from the parish and district council. As a group I would like to thank all these organisations for their kind donations and our team who ran events and wrote to the companies, explaining how their funds would help our young people learn lifelong skills. In the scout hut we had the electrics tested and upgraded to current standards. At the same time, we replaced the lighting with new energy efficient units and took the opportunity to paint the ceiling and walls. Finally, and most importantly, I would like to thank all the leaders, helpers, exec committee members, parents and young members that make the scout group the success that it has become. In next year’s report I hope to highlight events which evidence our return to a more normal year! Stephen Hind Group Chair OFFICIAL The Executive Committee: Stephen Hind, Chair Helen Tomlin, Vice Chair James Meredith, Treasurer Frankie Sewell, Secretary James Wyatt, Group Scout Leader Peter Jennings, Assistant Group Scout Leader Website: www.copscouts.org Facebook: htps://www.facebook.com/copscouts OSM (Online Scout Manager—The group’s way of administering activities and communicating with parents): Ask your Section Leader to send set up details. Useful contacts: Beavers Section - beavers@copscouts.org Cubs Section - cubs@copscouts.org Scouts Section - scouts@copscouts.org Explorers Section - explorers@copscouts.org Executive Committee - execcommitee@copscouts.org Waiting list - waitnglist@copscouts.org Hardship fund (in confidence) - assistance@copscouts.org OFFICIAL# ## **1st Copmanthorpe Scout Group Receipts and Payments Account** **----- Start of picture text -----**
For the year from Apr 1, 20 To Mar 31, 21
Receipts
2019/20 2018/19
This Yr Last Yr
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 3,383.70 19,097.67
Less:Membership subscriptions paid on
(National/County/Area/District) 8,775.50 6,286.50
Net membership subscriptions retained - 5,391.80 12,811.17
Donations 35,833.00 640.00
Legacies - -
Gift Aid - 3,151.53
Receipts for camps and activities 5,876.18 14,858.32
Other sundry income 154.97
Sub total 36,472.35 31,461.02
Grants
Grants - -
Sub total - -
Fundraising (gross)
For general running costs 4,878.85 -
For camps and specific events - -
For equipment - -
Other fundraising activities 929.03 18,769.17
Sub total 5,807.88 18,769.17
Investment income
Bank interest -
Building Society interest
The Scout Association Short Term Investment
Service
Property Rent income - -
Other investment income - 459.83
Sub total - 459.83
Total Gross Income 42,280.23 50,690.02
Assets sales of Land and Buildings - -
Assets sales of Motor Vehicles - -
Assets sales of Fixtures and Fittings - -
Assets sales of Equipment - -
Total receipts 42,280.23 50,690.02
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OFFICIAL OFFICIAL# ## **1st Copmanthorpe Scout Group Receipts and Payments Account** **----- Start of picture text -----**
For the year from Apr 1, 20 To Mar 31, 21
Payments
2019/20 2018/19
This Yr Last Yr
£ £
Payments
Charitable Payments
Youth programme and activities £ - £ -
Adult support and training £ - £ 6.00
Rent and Rates £ - £ 512.68
Water and Sewerage £ - £ -
Electricity and Gas £ 1,193.61 £ 1,853.12
Building and contents Insurance £ 840.15 £ 1,374.47
Repairs and Renewals £ 1,940.02 £ 3,084.12
Materials and equipment £ - £ -
Printing, photocopying and other administration
£ 39.99 £ 364.27
Camp costs £ 1,942.21 £ 22,318.85
Uniforms / sundry expenses £ 433.94 £ 563.39
AGM and trustee expenses £ - £ -
Mini bus running costs £ 2,179.48 £ 420.84
Donations made £ - £ -
Banking charges £ 69.00 £ 60.00
Sub total £ 8,638.40 £ 30,557.74
Fundraising expenses
All fundraising costs £ 1,263.60 £ 830.40
Detail 2
Detail 3 £ - £ -
Other fundraising costs £ - £ -
Sub total £ 1,263.60 £ 830.40
Total Gross Expenditure £ 9,902.00 £ 31,388.14
Assets purchases of Land and Buildings £ - £ -
Assets purchases of Motor Vehicles £ 27,360.00 £ -
Assets purchases of Fixtures and Fittings £ - £ -
Assets purchases of Equipment £ - £ -
Total payments £ 37,262.00 £ 31,388.14
Net of receipts/(payments) £ 5,018.23 £ 19,301.88
Cash funds last year end £ 45,917.65 £ 26,615.77
Cash funds this year end £ 50,935.88 £ 45,917.65
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OFFICIAL# ## **1st Copmanthorpe Scout Group Balance Sheet of Assets & Liabilities** ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
Mar 30, 20 Mar 31, 19
£ £
Cash funds
Santander Bank current account - closed £ - £ -
CAF Bank current account £ 33,362.48 £ 28,344.25
CAF Bank - reserve for building maintenance £ 17,523.40 £ 17,523.40
The Scout Association Short Term Investment
£ - £ -
Service
Cash/Floats £50.00 £50.00
Total cash funds £ 50,935.88 £ 45,917.65
Other monetary assets
Tax claim £ - £ -
Debts due from the County/Area/District/Group
£ - £ -
Insurance claim £ - £ -
Sub total £ - £ -
Investment assets
Investment property - detail £ - £ -
Quoted investments £ - £ -
Other investments - detail £ - £ -
Sub total £ - £ -
Non monetary assets for charity's own use
Badge stock £ - £ -
Shop stock £ - £ -
Other stock £ - £ -
Land and buildings £ 41,481.00 £ 43,017.00
Motor vehicles £ 20,886.11 £ 488.15
Fixtures and Fittings £ 3,015.68 £ 3,350.76
Scouting equipment, furniture etc £ 1,985.14 £ 2,646.85
Other £ - £ -
Sub total £ 67,367.94 £ 49,502.76
Liabilities
Accounts not yet paid £ - £ -
Expenses incurred but not invoiced £ - £ -
Subscriptions not yet paid £ - £ -
Loan - detail £ - £ -
Other liabilities £ - £ -
Sub total £ - £ -
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## **Contingent liabilities and future obligations** ## OFFICIAL# **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ____________and signed on their behalf by** **----- Start of picture text -----**
Signature Print Name
Chair
Treasurer
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OFFICIAL # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** 1[st] Copmanthorpe Scout Group **members of** **On accounts for the year** 31/03/2021 **ended** **Charity no** 1052342 **(if any)** **Set out on pages** 1 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2021** . **Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** R J Stout **Date:** 16/10/2021 **Name:** Richard James Stout ACMA **Relevant professional** CIMA Associate 1-8CLWLU **qualification(s) or body (if any): Address:** The Cottage, Warthill, York YO19 5XL 1 **IER** OFFICIAL r.james.stout@gmail.com ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here details of any items that the examiner wishes to disclose** . 2 **IER**