|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||01|Septembe
r|2022||31|August|2023| ## Section A Reference and administration details **Charity name** Bentfield Primary School PTA **Other names charity is known by** **Registered charity number (if any)** 1052274 **Charity's principal address** Bentfield Primary School Rainsford Road Stansted Mountfitchet, Essex **Postcode CM24 8DX** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Anna Cotgreave|Treasurer||| ||Sarah Billett|Co-Chair||| ||Anna Hobbs|Co-Chair||| ||Suzanne Harding|Secretary||| ||Sue Pollard|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by previous trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objective of the PTA is to advance the education of the pupils of the school through; developing extended relationships between staff, parents & other groups associated with the school; organising and engaging in fundraising activities throughout the school; providing such facilities or items for educational, emotional and wellbeing support at the school (not provided from statutory funds). March **2012** **TAR** 2 All proceeds from events and activities organised by the Association are used to support the work of the school. Decisions about expenditure priorities are taken by members of the Association at meetings, in conjunction with the school's senior management team, and in this respect the Association has due regard to the guidance issued to the Charity Commission on public benefit. The Charity benefits the primary school aged children attending Bentfield Primary School. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Trustees are not paid. ## **Additional details of objectives and activities (Optional information)** All our events are run by parent volunteers with support from the school staff. We would not be able to operate without them. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** We had another successful year of fundraising, and for that we give thanks to the PTA members, as well as PTA volunteers, including the parents and carers at the school, as well as the staff members who give up their time. The most successful event of the year is the annual Music in the Park event, which made approximately £13,000 profit. We also held three discos, which generated over £1,200 profit, as well as several other fun events, including a Summer Fayre and sponsored Bounce event and Christmas Elfridges event. Additionally, we were the grateful recipients of a donation from a charitable trust of £10,000, which will be used to further the charity's aims. The PTA were able to make a number of donations to the school, including paying £25,000 towards new playground equipment and facilities (including a running track) for all children to use. There was also a contribution to the year 6 leavers books and party. On top of this the PTA paid for all children to receive a Coronation bookmark. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** We use our current account to fund the aims of the charity aiming to keep the balance of the account in excess of £10,000. **Details of any funds materially in deficit** None. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Anna Cotgreave **Position (eg Secretary, Chair,** Treasurer **etc) Date** 25.6.24 March **2012** **TAR** 5 **Bentfield Primary School PTA 1052274** **Receipts and payments accounts For the period** 1-Sep-22 31-Aug-23 **To from** **CC16a** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Sponsored Bounce
**3,095**
Discos
**1,904**
Bags to School
**72**
Donation
**247**
Christmas Tree Raffle
**182**
Christmas Event
**1,096**
Amazon Smile
**269**
Cauliflower christmas cards
**276**
Music in the Park
**17,582**
Doughnut Friday
Summer Fayre
**338**
Anonymous donation
**10,000**
**-**
**35,060**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 35,060**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**3,095**
**1,904**
**-**
**72**
**247**
**182**
**1,096**
**269**
**276**
**17,582**
**-**
**-**
**-**
**338**
**10,000**
**-**
**35,060**
**-**
**-**
**-**
**35,060**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,095**|**-**| ||||**1,904**|**-**| ||||**-**|**-**| ||||**72**|**-**| ||||**247**|**-**| ||||**182**|**-**| ||||**1,096**|**-**| ||||**269**|**-**| ||||**276**|**-**| ||||**17,582**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**338**|**-**| ||||**10,000**|**-**| ||||**-**|**-**| ||||**35,060**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| ||**-**|**-**|**35,060**|**-**| |**A3 Payments**
Disco expenses
**673**
Bounce expense
**121**
Christmas event expenses
**312**
Licence fee
**160**
**26,985**
Music in the Park expenses
**3,968**
SumUpmachines
**148**
**-**
**_Sub total_ 32,367**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 32,367**
**_Net of receipts/(payments)_ 2,693**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**33,792**
**_Cash funds this year end_ 36,485**
Donation to school - panto, playground
equipment, leavers books, gazebos, etc.
**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**673**
**121**
**312**
**160**
**26,985**
**3,968**
**148**
**-**
**-**
**-**
**-**
**32,367**
**-**
**-**
**-**
**32,367**
**2,693**
**-**
**33,792**
**36,485**|| |---|---|---|---|---| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**673**|**-**| ||||**121**|**-**| ||||**312**|**-**| ||||**160**|**-**| ||||**26,985**|**-**| ||||**3,968**|**-**| ||||**148**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**32,367**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**32,367**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**2,693**|**-**| ||**-**||**-**|**-**| ||**-**||**33,792**|**-**| ||**-**||**36,485**|**-**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
PTA bank account
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**33,792**
**-**
**-**
**-**
**-**
**-**
**33,792**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Anna Cotgreave
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Anna Cotgreave|6/25/2024| ||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee members of Benffield Primary Sch￿1 PTA On accounts for the year ended 31 August 2023 Charity no (rf any> 1052274 Set out on pages I report to the trustees on my examinatK)n of the accounts of the above charity ('the Trusf) for the year ended Responsibilltles and As the chanty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charth'es Act 2011 ("the Act"). I repjrt in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carying my examination. I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Acl. I have completed my examinatK)n. I confimi that rto material matters have come to my altention (other than thal disclosed below ') in connection with the examinatK)n which gNes me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not acc(Kd with the accounting records Independent examinetrs statement I have no concems and have come across no other matters in connection with the exarnination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. . Please delele Ihe words in the brackets rf they do not apply. Signed: Date: Name: VICT<*iA fvj Relevant professional qualification{s) or body (if any): I CAÉ O C ￿c¢ o.JTrJ1prfr Address: OéLJIC Section B Disclosure Only com ￿ete if the examiner needs to high1￿ht matters of concem (see CC32, Independent examination of charity accounts: directions and gU￿ance for examiners). Give here brief details of any items that the examiner wishes to disclose.