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2023-03-31-accounts

PLAY AND RECYCLING CENTRE

COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS

FOR

31 MARCH 2023

Company Registration Number 2698356 Charity Number 1052059

PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Contents Page
Membersofthe board and professional advisers 1
Trustees’ annual report 2-4
Independent Examiner’s report 5
Statement offinancial activities 6
Balance sheet 7
Notestothefinancialstatements 8-14

PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees

B.C. Hayhoe

C. Coppola

M.C. McKenna

S. Collyer

C.M. Smith

Company Secretary

Registered office

M.J. Burgoyne

6-10 Werburgh Street Derby DE22 3QG

Independent Examiner

Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DEI IRY

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 MARCH 2023

The trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 3] March 2023.

OBJECTIVES AND ACTIVITIES

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustees’ meetings.

The charity is open to all individuals people irrespective of race, gender, with learning difficulties or any other personal circumstances.

This year was our 30" anniversary and we wanted to ensure that we promoted our opening hours and our services. We have delivered workshops, promotions and competitions that have both been open to members and the public.

ACHIEVEMENTS AND PERFORMANCE

Operational

Operational

The centre coordinator supported by the trustees, led a group of volunteers who worked both front of house and behind the scenes to ensure that the centre is well stocked with a range of resources.

We have supported some of our skilled volunteers to show case their talents by holding and supporting them to deliver workshops. These have included bag making, ceramics, gnome making, pebble painting, knitting and paper craft. These have been very well accepted and we are encouraging our volunteers to develop their skills.

During part of the celebration, we have held special discount months for each of our membership categories to encourage and thank our membership. Schools 10% discount, family specials rates during summer school holiday.

We supported the local warm space initiative by donating resources and time to encourage local people to knit or crochet squares for blankets and took part in a record-breaking attempt delivered

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

by Radio Derby. We acted as drop of point for wool donations and drop of for blankets which Radio Derby picked up from us. We had a 45% increase on the previous year membership, raising from 220 membership to 318 this year. This is an increase across the board on all membership categories. We offer 5 different categories of membership, School and community groups, voluntary groups, family/ individuals, students, and artists. Schools and voluntary groups pay a yearly membership that includes trolley loads of resources other categories pay per load.

In the Repaint scheme we have 90 new users registers plus 325 previous registered users access the scheme. During the year we have redistributed 3301 litres of paint away from land fil sites into home projects and community building. During this year we had to dispose of a large amount of paint which had been sitting during covid that the tins were breaking down. This meant special collection and disposal.

Maintenance and upkeep of the building continues to be ongoing. During this year we have painted the outer shutters of the building and installed new signage.

The last stage of refurbishment ofthe office and sewing room have been completed. This involved stripping rooms completed, painting, new suspended ceiling, lighting, blinds, and redecorating rooms. New suspended ceiling in ceramics room, and small meeting room were installed.

This allowed us to have workshops upstairs as the rooms were now more welcoming and fit for use.

Funding

This year we have been supported by Tom Carey fund to the value of £10,00 to support the salary of our only paid employee.

We have also committed to opening on a Saturday once a month with all money raised during these Saturdays to go into the reserves account.

We have worked on self-generating funds by having regular sale days. These include paint, fabric, and craft items. All these have help to boost our self-generated income.

We continue to apply for funding to support our development and we need to acknowledge the support from Thomlinson the builders for all their support with structural works that needed to be completed.

Plans for the future

We have reviewed all our events. We have looked at our opening hours and increased them slowly as and when we have capacity with volunteers’ support.

We have been reviewing our 3-year plan and updated this with our achievements to date.

We have plans in place to deliver more workshop, special events and sales during the next year.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Play and Recycling Centre is based at 6-10 Werburgh Street, , Derby, which is the company's registered office and the principal address of the charity. The Play and Recycling Centre is a company limited by guarantee and not having a share capital (company registration No. 2698356) and Registered Charity (No. 1052059). This is in accordance with the charity's governing document, the Memorandum and Articles of Association, incorporated on 18 March 1992 as amended by special resolution dated 22 November 1995 and 14 March 2002.

Trustee selection methods

A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement.

Risk management policy

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.

FINANCIAL REVIEW

Reserves Policy

The charity has a reserves policy to hold three months running costs in reserves. At 31 March 2023 the charity had unrestricted reserves in its bank accounts of £16,007.

Independent Examiner

Derby CAS. was appointed independent examiner in the year. Derby CAS will continue in office as independent examiner for the ensuing year.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under section 477 of the Companies Act 2006.

Registered office: Play and Recycling Centre 6-10DerbyWerburgh Street DE22 3QG

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Signed on behalf of [the] [trustees]
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C. Coppola
Trustee
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Approved by the trustees on

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2023

Independent Examiner's Report to the Trustees of Play and Recycling Centre

I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 6 to 14.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Mm. Jee zilt leer

Name: Mark Newey ACMA

Address: Derby Community Accountancy Service, Babington Lodge, 128 Green Lane, Derby.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2023

Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
Note 3 £ £ £
Income from:
Donations 3 234 - 234 197
Investment income 6 10 - 10 2
Grant receivable 4 - 10,000 10,000 29,352
Other income 5 21,582 - 21,582 16,112
Total incoming resources 21,826 10,000 31,826 45,663
Expenditure on
Raising Funds 412 - 412 538
Charitable activities 7 25,765 19,000 44,765 60,632
Total resources expended 26,177 19,000 45,177 61,170
Net incoming/(outgoing)
resources before transfers (4,351) (9,000) (13,351) (15,507)
Transfer between funds - - - -
Net movement in funds (4,351) (9,000) (13,351) (15,507)
Funds brought forward 139,358 10,000 149,358 164,865
Fundscarriedforward 135,007 1,000 136,007 149,358

The charity has no recognised gains or losses other than the results for the year as set out above.

All ofthe[activities][of][the][charity][are][classed][as][continuing.]

The notes on pages 8 to 14 form part of these financial statements.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

31 MARCH 2023

2023 2022
Note £ £ £ z
Fixed Assets 10 119,000 122,500
Current assets
Cash at bank and in hand 16,582 26,212
Stocks 425 646
Debtors .
17,007 26,858
Creditors: amounts falling due
within one year 11 - -
Net current assets 17,007 26,858
Total assets less current liabilities 136,007 149,358
Net assets 136,007 149,358
Funds “nett eae
Restricted 12 1,000 10,000
Unrestricted — general reserves 12 135,007 139,358
TOTALFUNDS 136,007 149,358

For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of theCompanies Act 2006 relating to small companies.

Directors responsibilities:

These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

These financial statements were approved and authorised for issue by the members of the committee and are signed on their behalf by:

C. Coppola My

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Date % $ he 24
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Company Registration Number: 2698356

The notes on pages 9 to 14 form part of these financial statements.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023

  1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of[the][financial][statements][are][as][follows:]

Company information

Play and recycling Centre is a company limited by guarantee not having a share capital. The company’s registered office is, 6-10 Werburgh Street, Derby DE22 3QG. At the end of the year there were 5 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.

1.1 Accounting convention These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from | January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

These are accounts for the year ended 31 March 2023 prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was | April 2015.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received. Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1.11 Taxation

1.12 Depreciation

Individual fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives on a reducing balance basis as follows:-

Asset category Annual rate Equipment 25% Building 2%

3. Donations

Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
£ £ £ £
Donations 234 - 234 197
234 - 234 197
  1. Grants
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
Foundation Derbyshire (Tom Carey) - 10,000 10,000 7,500
Derby City Council - - - 4,000
Community Action Derby - - - 4,590
Open Gate Trust - - - 10,000
HM Revenue& Customs - - - 3,262
- 10,000 10,000 29,352

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

5. Other income

5. Other income
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2023 Mar 2022
pa £ + z
Shop 740 - 740 814
Paint 3,080 - 3,080 1,882
Membership dues 7,340 - 7,340 4,461
Hire equipment 866 - 866 289
Workshop and woodshop 1,377 - 1,377 713
Sundry 97 - 97 54
Recycled goods sales 8,082 - 8,082 7,899
21,582 - 21,582 16,112
6. Interest receivable
Year to 31 Year to 31
Mar 2023 Mar 2022
£ £
Bank interest receivable (unrestricted) 10 2
7. Total resources expenditure
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£ £
Staffcosts Direct 22,635 21,487
Telephone & Associated costs Direct 950 913
Heatand Light and Water Direct 4,949 6,086
Insurance Direct 1,716 1,655
Rates and refuse Direct 742 542
Vehicle Expenses Direct 1,753 L372
Stationery, printing& postage Direct 1,318 1,529
Staff& volunteerexpenses
Raising funds
Direct
Direct
1,379
413
1,229
538
Sundries Direct 204 838
Maintenance& equipment Direct 4,742 20,658
Fees Direct 876 823
Depreciation Direct 3,500 3,500
45,177 61,170

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

Expenditure on charitable activities was £44,765 (2022: £19,000) of which £18,571 was restricted (2022 £18,571)

Net (expenditure)/income for the year is stated after charging/(crediting):

2023 2022
£ sg
Independent Examiner’s Fees 520 520
  1. Directors and key management personnel

During the year trustees did not receive remuneration

The key management personnel ofthe charity consist of the trustees, the Chief Executive Officer.

  1. Employees

No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.

The average number of staff employed by the charity during the financial year amounted to:

Year to Year to Year to
31 Mar 31 Mar
2023 2022
No No
Direct Charitable Staff 1
1 l
The aggregate payroll costs were:
Year to 31 Year to 31
Mar 2023 Mar 2022
£ £
Wages and salaries 21,978 20,860
Social security costs - :
Pension costs 657 627
22,635 21,487

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

10. Fixed Assets

The valuation of the building is based on a valuation by Innes England, as at September 2005:-

Freehold
Land Freehold
&
Buildings Improve Vehicle Total
£ £ £ £
Cost as at March 31 2022 175,000 16,909 6,000 197,909
Additions - - - .
Disposals - - : .
Cost as at March 31 2023 175,000 16,909 6,000 197,909
Depreciation as at March 2022 52,500 16,909 6,000 75,409
Charge for the year 3,500 - - 3,500
Disposals - - - -
Depreciation as at March 2023 56,000 16,909 6,000 78,909
NetValueatMarch312023 119,000 - - 119,000
  1. Creditors: Amounts falling due within one year
2023 2022
£
Trade creditors - *

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

12. Statement of funds

Statement of fundsfunds
At
At 1 April 31Mar
2022 Incoming Outgoing Transfers 2023
3 £ £ £ £
General reserve 139,358 21,826 (26,177) - 135,007
Total unrestricted funds 139,358 21,826 (26,177) - 135,007
Foundation Derbyshire (Tom Carey) - 10,000 (9,000) - 1,000
Open Gate Trust 10,000 - (10,000) - -
Total restricted funds 10,000 10,000 (19,000) - 10,000
Totalfunds 149,358 31,826 (45,177) - 136,007

The Tom Carey Funds were spent on the co-ordinators salary The Open Gate Trust money was spent on centre costs

13. Analysis of net assets

Tangible Other
fixed assets net assets Total
Unrestricted funds
£ £ £
General reserve 119,000 16,007 135,007
Restricted funds
Open Gate Trust - 1,000 1,000
Totalfunds 119,000 17,007 136,007

14. Related party transactions

The charity had no related party transactions that required disclosure.

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