2022-03-31-accounts

PLAY AND RECYCLING CENTRE

COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS FOR

31 MARCH 2022

Company Registration Number 2698356 Charity Number 1052059

PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

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FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

Contents	Page
Members ofthe board and professional advisers	1
Trustees’ annual report	2-5
Independent Examiner’s report	6
Statement offinancial activities	7
Balance sheet	8
Notestothefinancialstatements	9-15

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board oftrustees

B.C. Hayhoe

C. Coppola

M.C. McKenna

S. Collyer

C.M. Smith

Company Secretary

M.J. Burgoyne

Registered office

6-10 Werburgh Street Derby DE22 3QG

Independent Examiner

Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE] 1RY

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PLAY AND RECYCLING CENTRE ‘ COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2022

The trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2022.

OBJECTIVESAND ACTIVITIES

• (A) To advance the education amongst local people about matters relating to the enhancement and protection of the environment.

• (B) To encourage amongst local people an appreciation of the arts and participation in the development of the arts in Derbyshire and its environs.

• (C) To promote and assist in promoting activities which seek to improve the local environment and contribute to meeting play and other educational needs.

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustees meetings.

The charity is open to all individuals with learning difficulties irrespective of race, gender or any other personal circumstances.

ACHIEVEMENTS AND PERFORMANCE

Operational

The pandemic obviously had a major impact on PARC operations over the year. As a business we made several major changes to ensure the building was Covid safe, so that we could reopen in May 2021. The safety outlines we set up restricted the number of volunteers allowed into the building and working together, set up sanitising stations, mask wearing, installation of one-way systems, appointment only service and a card payment system as an alternative to cash.

The Centre Coordinator supported by Trustees, led a small group of volunteers who worked behind the scenes to get the building ready for scheduled openings.

PARC volunteers have built up an excellent supportive team spirit. Contact was important during this period of enforced isolation. As well as PARC keeping in touch with volunteers, they also kept in touch with each other. Many of our volunteers live alone and although they were apprehensive about the Covid virus, they were also excited at the chance of helping to get the PARC building ready for opening to the public once again.

Luckily, we were able to reschedule funded building work to be completed while the centre was closed. This meant minimum disruption during our limited opening hours.

• The following work was completed: e front of the building rendered and painted

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2022

• e canteen refurbished which involved: new windows and windowsills, new kitchen units, sinks, a lowered ceiling and lighting, re-decoration, new flooring and cleaned carpet

• ¢ Small office refurbished and made into a quiet room suitable for interviews « New and improved layout for upstairs storeroom storage e One-way system on the ground floor, hand sanitising stations and appointment system offered

• e PARC Spring clean e Alteration to front doors

• PARC invested in a Zettle, a system that allows payment by card. This allowed us to take card payments to avoid handling cash.

We invested in a new updated and clearer webpage. All of our I.T. backups and issues are now supported by LEAD LT Services.

During October 2021, PARC celebrated 21 years of the launch of the Community RePaint scheme. During the month we offered free registration. We are pleased to say that Community RePaint is responsible for brightening the lives of over 200,000 people on low income or benefits, as well as supporting voluntary and community groups during the last 21 years. This has prevented a staggering 62,000 litres of paint going into landfill.

FundingFunding from Tom Carey Fund during this period was initially to cover 6 months of salary costs for the Centre Coordinator. Circumstances dictated that this was stretched to a year (January 2021 to January 2022) and was useful in helping to cover the shortfall in government furlough payments. Freemasons supported the refurbishment of the canteen, Tomlinson provided the labour free of charge to complete the installation of the new kitchen units and plumbing of sinks.

We initially applied for £2,000 from The Open Gate Trust to help with running costs during the pandemic. We received a wonderfully supportive letter of encouragement from them that was accompanied by a cheque for £10,000 to support our work. The Open Gate Trust is now closed.

Self-generated funding has been greatly reduced this year because of the enforced closures and we had to limit the days we were open to ensure the safety of everyone and reduce the spread of the virus. The number of people accessing the centre was reduced because of the implementation of the appointment only system. PARC are now committed to opening on one Saturday morning per month and this has increased our self-generated funds. We open every third Saturday of the month. PlansWith thefor supportthe future of Claire Downing-Smith, the Management Committee have focused development time on reviewing our Vison, Mission and Core Values. We are proposing the following objectives over the next three years.

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PLAY AND RECYCLING CENTRE ! COMPANY LIMITED BY GUARANTEE TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 MARCH 2022

• a. Work Training opportunities within the warehouse and on the shop floor for volunteers with additional needs.

• b. Expand opportunities for the local community to access and experience creative opportunities through workshops in Art, Ceramics, Textiles, Craft Activities.

• c. Teach local community school children about recycling providing materials for teachers and visits for children to the facility to demonstrate good practice in recycling and using these materials creatively.

We have also planned next year’s 30 Years Anniversary celebration with competitions, special offers and events. PARC improvement group (PIG) has been formed to get feedback and input from members and volunteers to help with the successful implementation of these activities next year.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Play and Recycling Centre is based at 6-10 Werburgh Street, , Derby, which is the company's registered office and the principal address of the charity. The Play and Recycling Centre is a company limited by guarantee and not having a share capital (company registration No. 2698356) and Registered Charity (No. 1052059). This is in accordance with the charity's governing document, the Memorandum and Articles of Association, incorporated on 18 March 1992 as amended by special resolution dated 22 November 1995 and 14 March 2002.

Trustee selection methods

A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement.

Risk management policy

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.

FINANCIAL REVIEW

Reserves Policy

The charity has a reserves policy to hold three months running costs in reserves. At 31 March 2022 the charity had unrestricted reserves in its bank accounts of £16,858.

Independent Examiner

Derby CAS. was appointed independent examiner in the year. Derby CAS will continue in office as independent examiner for the ensuing year.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2022

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under section 477 of the Companies Act 2006.

Registered office:

Play and Recycling Centre Derby6-10 Werburgh Street DE22 3QG

Signed on behalf of the trustees

My?y C. Coppola Trustee

Approved by the trustees on

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PLAY AND RECYCLING CENTRE 7 COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2022

Independent Examiner's Report to the Trustees of Play and Recycling Centre

I report on the accounts of the company for the year ended 31 March 2022 which are set out on pages 7 to 15.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

• ° examine the accounts under section 145 of the 2011 Act; e follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, as amended); and

• ° state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

• l Which gives me reasonable cause to believe that, in any material respect, the requirements

• ® — to keep accounting records in accordance with section 386 ofthe Companies Act 2006; and

• ® to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

• 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Mark Newey ACMA

Address: Derby Community Accountancy Service, Babington Lodge, 128 Green Lane, Derby.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2022

				Total Funds	Total Funds
		Unrestricted	Restricted	Year to 31	Year to 31
		Funds	Funds	Mar2022	Mar 2021
	Note	a	£	£	z
Income from:
Donations	3	197	-	197	278
Investment income	6	Z	-	2	26
Grant receivable	4	4,000	25,352	29,352	68,622
Other income	5	16,112	-	16,112	4,363
Total incoming resources		20,311	25,352	45,663	73,289
Expenditure on
Raising Funds		538	-	538	96
Charitable activities	7	42,061	18,571	60,632	46,653
Total resources expended		42,599	18,571	61,170	46,749
Net incoming/(outgoing)
resources before transfers		(22,288)	6,781	(15,507)	26,540
Transferbetween funds		-	=	-	-
Netmovement in funds		(22,288)	6,781	(15,507)	26,540
Funds brought forward		161,646	3,219	164,865	138,325
Fundscarriedforward		139,358	10,000	149,358	164,865

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 9 to 15 form part of these financial statements.

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PLAY AND RECYCLING CENTRE : COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

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|||||||| |---|---|---|---|---|---|---| |31|MARCH|2022| |2022|2021| |Note|£|£|£|£| |Fixed|Assets|10|122,500|126,000| |Current|assets| |Cash|at bank and|in|hand|26,212|45,511| |Stocks|646|854| |Debtors|*|“| |26,858|46,365| |Creditors:|amounts|falling|due| |within|one year|11|-|7,500| |Net|current|assets|26,858|38,865| |Total|assets|less|current|liabilities|149,358|164,865| |Net|assets|149,358|164,865| |Funds| |Restricted|12|10,000|3,219| |Unrestricted — general|reserves|12|139,358|161,646| |TOTAL FUNDS|149,358|164,865|

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For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors responsibilities:

• (i) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and

• (ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

These financial statements were approved and authorised for issue by the members of the committee and are signed on their behalf by:

C. Coppola Maye Company Registration Number: 2698356

Date 4 JO-2022

The notes on pages 9 to 15 form part of these financial statements.

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: PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Company information

Play and recycling Centre is a company limited by guarantee not having a share capital. The company’s registered office is, 6-10 Werburgh Street, Derby DE22 3QG. At the end of the year there were 5 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.

1.1 Accounting convention These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from | January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

These are accounts for the year ended 31 March 2022 prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.

• 1.2 Going concern

At the time of approving the accounts, the directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

• 1.3. Charitable Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

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PLAY AND RECYCLING CENTRE : COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

• 1.4 Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.

• 1.5 Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.

• 1.6 Debtors Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

• 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

• 1.8 Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

• 1.9 Financial instruments The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. Derecognition offinancial liabilities

• Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

• The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

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PLAY AND RECYCLING CENTRE ‘ COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

1.12 Depreciation

Individual fixed assets are capitalised at cost and are depreciated over their estimated useful economic lives on a reducing balance basis as follows:-

• Asset category Annual rate Equipment 25% Building 2%

• 2 Critical accounting estimates and judgements In the application of the charity’s accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

3. Donations

			Total Funds	Total Funds
	Unrestricted	Restricted	Year to 31	Year to 31
	Funds	Funds	Mar2022	Mar2021
	£	£	£	£
Donations	197	-	197	278
	197	-	197	278

4. Grants

			Total Funds	Total Funds
	Unrestricted	Restricted	Year to 31	Year to 31
	Funds	Funds	Mar2022	Mar2021
Foundation Derbyshire (Tom Carey)	-	7,500	7,500	10,000
Derby City Council	4,000	-	4,000	39,500
Community Action Derby	-	4,590	4,590	250
Open Gate Trust	-	10,000	10,000	2,000
Freemasons	-	-	°	2,000
HMRevenue& Customs	-	3,262	3,262	14,872
	4,000	25,352	29,352	68,622

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PLAY AND RECYCLING CENTRE : COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

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5. Other income
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||||||||| |---|---|---|---|---|---|---|---| |Total|Funds|Total|Funds| |Unrestricted|Restricted|Year|to|31|Year|to|31| |Funds|Funds|Mar|2022|Mar|2021| |Shop|814|-|814|227| |Paint|1,882|-|1,882|907| |Membership dues|4,461|-|4,461|849| |Hire|equipment|289|-|289|28| |Workshop|and woodshop|713|-|713|118| |Sundry|54|-|54|-| |Recycled|goods|sales|7,899|-|7,899|2,234| |16,112|-|16,112|4,363|

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6. Interest receivable

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|||||||| |---|---|---|---|---|---|---| |Year|to|31|Year|to|31| |Mar 2022|Mar|2021| |£|£| |Bank|interest|receivable|(unrestricted)|2|26| |Total|resources|expenditure| |“A| |eg|wm| |sé|Hexama|no£98an| |2|384|888| |cA|a| |£|£| |Staff costs|Direct|21,487|21,478| |Telephone|&|Associated|costs|Direct|913|886| |Heat and|Light and Water|Direct|6,086|5,366| |Insurance|Direct|1,655|1,664| |Rates|and refuse|Direct|542|1,014| |Vehicle|Expenses|Direct|1,372|863| |Stationery,|printing & postage|Direct|1,529|1,158| |Staff & volunteer|expenses|Direct|1,229|249| |Raising|funds|Direct|538|120| |Sundries|Direct|838|338| |Maintenance &|equipment|Direct|20,658|9,367| |Fees|Direct|823|746| |Depreciation|Direct|3,500|3,500| |61,170|46,749|

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Bank interest receivable (unrestricted)

1. Total resources expenditure

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

Expenditure on charitable activities was £60,632 (2021: £46,653) of which £18,571 was restricted (2021 £23,653)

7.1 Net (expenditure)/income

Net (expenditure)/income for the year is stated after charging/(crediting):

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|||||| |---|---|---|---|---| |2022|2021| |£|z| |Independent|Examiner’s|Fees|520|480|

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8. Directors and key management personnel

During the year trustees did not receive remuneration

The key management personnel of the charity consist of the trustees, the Chief Executive Officer.

9. Employees

No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.

The average number of staff employed by the charity during the financial year amounted to:

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||||||| |---|---|---|---|---|---| |Year|to|Year|to| |31|Mar|31|Mar| |2022|2021| |No|No| |Direct|Charitable|Staff|1|1| |1|1| |aggregate|payroll|costs were: were:| |Year|to|31|Year|to|31| |Mar 2022|Mar|2021|~| |£|£| |Wages|and|salaries|20,860|20,859| |Social|security|costs|-|-| |Pension|costs|627|619| |21,487|21,478|

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The aggregate payroll costs were: were:

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

10. Fixed Assets

The valuation of the building is based on a valuation by Innes England, as at September 2005:-

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|||||||||| |---|---|---|---|---|---|---|---|---| |Freehold| |Land|Freehold| |&| |Buildings|Improve|Vehicle|Total| |£|£|£|s| |Cost as|at March|31|2021|175,000|16,909|6,000|197,909| |Additions|-|-|-|-| |Disposals|-|-|-|-| |Cost|as|at March|31|2022|175,000|16,909|6,000|197,909| |Depreciation|as|at March|2021|49,000|16,909|6,000|71,909| |Charge|for the year|3,500|-|-|3,500| |Disposals|-|-|-|-| |Depreciation|as|at|March|2022|$2,500|16,909|6,000|75,409| |Net Value|at March|31|2022|122,500|-|-|122,500| |Creditors:|Amounts|falling|due|within|one year year| |2022|2021| |£|£| |Trade|creditors|-|-| |Loan|=|ws| |Deferred|Income| |Foundation|Derbyshire|-|7,500| |-|7,500|

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1. Creditors: Amounts falling due within one year year

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

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NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

12. Statement of funds

Statement of fundsfunds
					At
	At 1 April				31Mar
	2021	Incoming	Outgoing	Transfers	2022
General reserve	3 161,646	pa 20,311	£ (42,599)	£ -	£ 139,358
Total unrestricted funds	161,646	20,311	(42,599)	-	139,358
Foundation Derbyshire (Tom Carey)	1,219	-	(1,219)	-	-
Foundation Derbyshire (Tom Carey2) Freemasons	- 2,000	7,500 -	(7500) (2,000)	- -	- -
Community Action Derby	-	4,590	(4,590)	-	-
HMRevenue and Customs	-	3,262	(3,262)	-	-
OpenGate Trust	-	10,000	-	-	10,000
Total restricted funds	3,219	25,352	(18,571)	~	10,000
Totalfunds	164,865	45,663	(61,170)	-	149,358

The Tom Carey Funds were spent on the co-ordinators salary The Freemasons fund is to be spent on building work

The Community Action money was spent on the centre costs The HMRC fund was to be spent on salary costs during the pandemic The Open Gate Trust money is to be spent on centre costs

13. Analysis of net assets

	Tangible	Other
	fixed assets	net assets	Total
Unrestricted funds
General reserve	Ps 122,500	£ 16,858	£ 139,358
Restricted funds
Open Gate Trust	-	10,000	10,000
Totalfunds	122,500	26,858	149,358

14. Related party transactions

The charity had no related party transactions that required disclosure.

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