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2021-03-31-accounts

PLAY AND RECYCLING CENTRE

COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS

FOR

31 MARCH 2021

Company Registration Number 2698356 Charity Number 1052059

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

Contents Page
Members ofthe board and professional advisers 1
Trustees’ annual report 2-4
IndependentExaminer’s report 5
Statement offinancial activities 6
Balance sheet 7
Notestothefinancialstatements 8-14

: PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS

The board of trustees

A.T. Swain (Until June 2020)

B.C. Hayhoe C. Coppola

M.C. McKenna S. Collyer C.M. Smith

Company Secretary

M.J. Burgoyne

Registered office

6-10 Werburgh Street Derby DE22 3QG

Independent Examiner

Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DEI IRY

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

The trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2021.

OBJECTIVES AND ACTIVITIES

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustees meetings.

The charity is open to all individuals with learning difficulties irrespective of race, gender or any other personal circumstances.

ACHIEVEMENTS AND PERFORMANCE

Events

Due to the pandemic The Play And Recycling Centre started the financial year in lockdown. With only one salaried member of staff, we decided to use the Government furlough system to help with the cost of salary during lockdown, when all non-essential retail outlets were not permitted to open. During the latter part of the first lockdown a small group of volunteers and trustees worked on a Covid Health and Safety plan and developed the layout of the centre to establish an effective system for opening to comply with government strict Covid guidelines.

We then trialled one day opening in July, August and September when non-essential retail outlets were allowed to open.

In October we opened two days a week with the view to open up fully as and when conditions allowed.

Unfortunately we had to close again on 4th November during the second lockdown but we were able to reopen in May 2021. The front face of the building was rendered during this period, also the canteen was refurbished, including the fitting of new windows, kitchen sinks and units. Volunteers were involved in painting the canteen and also a small meeting room on the first floor. During this year we introduced the use of a ‘Zettle’ card machine to reduce the handling of cash. We closed our PayPal account as a result of this.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 MARCH 2021

Fundraising

During 2020 and 2021 we managed to secure funding from ‘Tom Carey Fund’ to support the Centre Coordinator’s salary. Monies were used to top the shortfall from furlough payments and to pay the PAYE and pension costs. Although Tom Carey funding was initially for a six month period, we were able to fund the full year because of furlough payments. Open Gate Trust funding has supported the loss of revenue and covered the cost of utilities. Funding was secured from Freemasons through Foundation Derbyshire to complete the canteen makeover.

During the pandemic we also secured Government Covid Business grants which have helped to keep the charity afloat during this uncertain time. These funding streams have allowed The Play and Recycling Centre to survive the financial impact of Covid lockdown and have left us in a strong position to tackle the next stage of our development.

Volunteers

The Play and Recycling Centre would not be able to function as a charity without the strong team of volunteers who give up their time to help out at the centre. Our volunteers are a mixture of people, the unemployed, early retired, disabled and or people who are socially isolated or with health limitations. Our volunteers work well as a team to provide our service. We have some volunteers who have limited skills and confidence, who we support to develop their skills and self-confidence. Unemployed volunteers can gain practical skills, become ‘work ready’ and obtain a work reference, for volunteers who are isolated, we provide friendship and team-work activities. During the pandemic most of our volunteers where shielding due to their health issues and vulnerability to infection. Many travel to PARC on public transport. The Trustees considered these circumstances and it was decided that a small group of less vulnerable volunteers would support PARC throughout the pandemic. These volunteers could all travel to the centre using their own transport either walking, cycling or by car. These volunteers did not have vulnerable family members and were not shielding. We kept in regular contact with all our volunteers and despite Covid, we hand-delivered a Christmas gift as a thank you to each of them.

We also made the decision not to have work placements / students from Pegasus House, Bladon House, The Royal School of the Deaf and Derby College. This was because many of these students have various learning and additional needs making them more vulnerable to infection.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Play and Recycling Centre is based at 6-10 Werburgh Street, , Derby, which is the company's registered office and the principal address of the charity. The Play and Recycling Centre is a company limited by guarantee and not having a share capital (company registration No. 2698356) and Registered Charity (No. 1052059). This is in accordance with the charity's governing document, the Memorandum and Articles of Association, incorporated on 18 March 1992 as amended by special resolution dated 22 November 1995 and 14 March 2002.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2021

Trustee selection methods

A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement.

Risk management policy

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.

FINANCIAL REVIEW

Reserves Policy

The charity has a reserves policy to hold three months running costs in reserves. At 31 March 2021 the charity had unrestricted reserves in its bank accounts of £35,646.

Independent Examiner

Derby CAS. was appointed independent examiner in the year. Derby CAS will continue in office as independent examiner for the ensuing year.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under section 477 of the Companies Act 2006.

Registered office: Signed on behalf of the trustees Play and Recycling Centre . 6-10Derby Werburgh Street Yt,neie DE22 3QG C. Coppola Trustee Approved by the trustees on a | 0% | prcya!

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: PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2021

Independent Examiner's Report to the Trustees of Play and Recycling Centre ] report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 6 to 14.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

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Name: Mark Newey ACMA

Address: Derby Community Accountancy Service, Babington Lodge, 128 Green Lane, Derby.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2021

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|||||||| |---|---|---|---|---|---|---| |Total|Funds|Total|Funds| |Unrestricted|Restricted|Year to 31|Year to|31| |Funds|Funds|Mar 2021|Mar 2020| |Note|£|£|£|E| |Income|from:| |Donations|3|278|-|278|217| |Investment|income|6|26|-|26|42| |Grant|receivable|4|41,750|26,872|68,622|30,497| |Other|income|5|4,363|-|4,363|23,923| |Total|incoming|resources|46,417|26,872|73,289|54,679| |Expenditure|on| |Raising|Funds|96|-|96|864| |Charitable|activities|7|23,000|23,653|46,653|70,398| |Total|resources|expended|23,096|23,653|46,749|71,262| |Net|incoming/(outgoing)| |resources|before|transfers|23,321|3,219|26,540|(16,583)| |Transfer|between|funds|-|-|-|-| |Net movement in funds|23,321|3,219|26,540|(16,583)| |Funds brought forward|138,325|-|138,325|154,908| |Funds carried|forward|161,646|3,219|164,865|138,325|

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The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 8 to 14 form part of these financial statements.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

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|||||||| |---|---|---|---|---|---|---| |31|MARCH|2021| |2021|2020| |Note|£|£|£|Pa| |Fixed|Assets|10|126,000|129,500| |Current|assets| |Cash|at bank|and|in|hand|45,511|15,374| |Stocks|854|951| |Debtors|"|a| |46,365|16,325| |Creditors:|amounts|falling due| |within|one year|11|7,500|7,500| |Net|current|assets|38,865|8,825| |Total assets|less current liabilities|164,865|138,325| |Net|assets|164,865|138,325| |-| |Funds| |Restricted|12|3,219|-| |Unrestricted — general|reserves|12|161,646|138,325| |TOTAL FUNDS|164,865|138,325|

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For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors responsibilities:

These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

These financial statements were approved and authorised for issue by the members of the committee and are signed on their behalf by:

C. Coppola Aijye Company Registration Number: 2698356

Date 3.¢ 2)

The notes on pages 8 to 14 form part of these financial statements.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

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NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Company information

Play and recycling Centre is a company limited by guarantee not having a share capital. The company’s registered office is, 6-10 Werburgh Street, Derby DE22 3QG. At the end of the year there were 5 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.

These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

These are accounts for the year ended 31 March 2021 prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was | April 2015.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

1.4 Incoming resources

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Derecognition offinancial liabilities

Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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Individual fixed assets are capitalised at cost and are depreciated over their estimated useful
economic lives on a reducing balance basis as follows:-
Asset category Annual rate
Equipment 25%
Building 2%
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3. Donations

Total Funds
_—_Total Funds
Total Funds
_—_Total Funds
Total Funds
_—_Total Funds
Total Funds
_—_Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds
£
Funds
£
Mar2021
£
Mar2020
£
Donations 278 - 278 217
278 - 278 217
Grants
Total Funds ‘Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2021 Mar 2020
Foundation Derbyshire (Tom Carey) ~ 10,000 10,000 2,500
Derby City Council 39,500 - 39,500 -
Community Action Derby
Open Gate Trust
Peoples Health Trust
SaintGobain
250
2,000
-
-
-
-
-
-
250
2,000
-
-
-
2,700
701
24,096
Marks&Spencer - - - 500
Freemasons - 2,000 2,000 -
HMRevenue& Customs - 14,872 14,872 -
41,750 26,872 68,622 30,497
  1. Grants

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

5. Other income
Total Funds Total Funds
Unrestricted Restricted Year to 31 Year to 31
Funds Funds Mar 2021 Mar 2020
Shop 227 - 227 1,764
Paint 907 - 907 3,724
Membership dues 849 - 849 8,019
Hire equipment 28 - 28 764
Workshop andwoodshop 118 - 118 521
Fundraising - - - 43
Recycled goods sales 2,234 - 2,234 9,088
4,363 - 4,363 23,923
6. Interest receivable
Year to 31 Year to 31
Mar 2021 Mar 2020
£ E,
Bank interest receivable (unrestricted) 26 42
7. Total resources expenditure
2)
S
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£ £
Staffcosts Direct 21,478 21,065
Telephone& Associated costs Direct 886 1,123
Heat and Lightand Water Direct 5,366 3,325
Insurance Direct 1,664 1,389
Rates and refuse Direct 1,014 316
Vehicle Expenses Direct 863 2,319
Stationery, printing& postage Direct 1,158 1,156
Staff& volunteerexpenses Direct 249 1,693
Raising funds Direct 120 864
Sundries Direct 338 262
Maintenance& equipment Direct 9,367 31,894
Fees Direct 746 856
Depreciation Direct 3,500 5,000
46,749 71,262

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

Expenditure on charitable activities was £46,653 (2020: £70,398) of which £23,653 was restricted (2020 £34,682)

7.1 Net (expenditure)/income

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Net (expenditure)/income for the year is stated after charging/(crediting): 2021 2020
z £
Independent Examiner’s Fees 480 450
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8. Directors and key management personnel

During the year trustees did not receive remuneration

The key management personnel of the charity consist of the trustees, the Chief Executive Officer.

9. Employees

No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.

The average number of staff employed by the charity during the financial year amounted to:

Year to Year to
31 Mar 31 Mar
2021 2020
No No
Direct Charitable Staff 1 1
1
Theaggregate payrollcostswere: Yearto31 Yearto 31
Mar 2021 Mar2020
£ £
Wagesand salaries 20,860 20,452
Social security costs
Pension costs
-
618
é
613
21,479 21,065

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

10. Fixed Assets

The valuation of the building is based on a valuation by Innes England, as at September 2005:-

Freehold
Land Freehold
&
Buildings Improve Vehicle Total
£ £ £ £
Cost as atMarch 31 2020 175,000 16,909 6,000 197,909
Additions - - - -
Disposals = - - - -
Cost as atMarch 31 2021 175,000 16,909 6,000 197,909
Depreciation as atMarch2020 45,500 16,909 6,000 68,409
Charge fortheyear 3,500 - - 3,500
Disposals a ;
-
—— =
Depreciation as atMarch 2021 49,000 16,909 6,000 71,909
NetValue atMarch 31 2021 126,000 - = 126,000
11.
Creditors: Amounts fallingdue within oneyear
2021 2020
£ £
Trade creditors - -
Loan - .
Deferred Income
Foundation Derbyshire 7,500 7,500
7,500 7,500

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PLAY AND RECYCLING CENTRE COMPANY LIMITED BY GUARANTEE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

12. Statement of funds

Statement of fundsfunds
At
At 1 April 31Mar
2020 Incoming Outgoing Transfers 2021
£ £ £ £ £
General reserve 138,325 46,417 (23,096) - 161,646
Total unrestricted funds 138,325 46,417 (23,096) - 161,646
Foundation Derbyshire (Tom Carey 1)
Foundation Derbyshire (Tom Carey 2)
Freemasons
-
-
-
7,500
2,500
2,000
(7,500)
(1,281)
-
-
-
-
-
1,219
2,000
HM Revenue and Customs - 14,872 (14,872) - -
Total restricted funds - 26,872 (23,653) - 3,219
Totalfunds 138,325 73,289 (46,749) - 164,865

The Tom Carey Fund 1 money was for a contribution to the co-ordinators salary and workshop costs.

The Tom Carey Fund 2 money was for a contribution to the co-ordinators salary The Freemasons fund is to be spent on building work The HMRC fund was to be spent on salary costs during the pandemic

13. Analysis of net assets

Analysis of net assets
Tangible Other
fixed assets net assets Total
Unrestricted funds
£ £ x
General reserve 126,000 35,646 161,646
Restricted funds
Foundation Derbyshire (Tom Carey 2) - 1,219 1,219
Freemasons - 2,000 2,000
)
Totalfunds 126,000 38,865 164,865

14, Related party transactions

The charity had no related party transactions that required disclosure.

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