Formby Council for Voluntary Service Limited
Registered office: The Luncheon Club, Rosemary Lane, Formby, Liverpool L37 3HA. Charity registration no: 1051984 Company registration no: 3138274
Trustees Annual Report Year ended 31 December 2023
Introduction
The Trustees present their report along with the financial statements of the charity for the year ended 31 December 2023. The charity was formed in 1995.
Object and Policies
The object for which the charity is established and incorporated continues to be to promote charitable purposes for the benefit of the community of Sefton with the aim of improving the conditions of life of the said community.
The policies of the charity are determined by the Trustees who act in an honorary capacity and meet at regular intervals. The charity is governed by its Memorandum and Articles of Association. It is a charitable company limited by guarantee.
Trustees
The Trustees for the year were:
Mrs Judy Haselhurst Mr Tony Harding-Huber Mr Peter Reed Mr Keith Elford Mrs Barbara Hills Dr Lawrence Singer (Resigned 9 August 2023) Dr Tony Pawson (Appointed 1 February 2023)
Trustees are appointed as and when necessary from members of the local community who have an interest in furthering the aims of the charity.
Risk management
A review of the major risks to which the charity may be exposed has been undertaken and a risk register established. Where appropriate, systems and procedures have been put in place to mitigate the risks the charity may face along with procedures to ensure compliance.
Statement of Directors’ Responsibilities
Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that period. In preparing those financial statements, the Directors are required to:
- select suitable accounting policies and then apply them consistently;
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- make judgements and estimates that are reasonable and prudent;
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Formby Council for Voluntary Service Limited Trustee’s Report (including Directors’ Report) For the year ended 31 December 2023
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.
The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Our Public Benefit
The charity provides a public benefit by reducing social isolation amongst the elderly in the community both by providing through its luncheon club a facility where members can meet and socialise and by enabling them to enjoy a healthy meal. The charity also provides a venue which other local charities and community groups may hire. The trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charities aims and objectives.
Chairman’s Report
Following the re-opening of the Club in September 2021 I am pleased to report that the total membership has now risen to 120.
We are now providing wholesome lunches three times a week, prepared and served by our volunteers. Notwithstanding the need to increase the price of the meals to £6.00, the lunches have proved to be just as popular as ever.
In addition, on alternative Wednesdays we continue to screen a “movie” on our large TV screen and state of the art sound system. This is accompanied by a magnificent afternoon tea prepared by Fiona and Dorina. Sadly, the number of Members attending has fallen off and we are exploring different ways of providing entertainment to increase the attendance.
We have also provided musical entertainment on a couple of occasions and held very successful Christmas Lunches.
Problems with the roof led to us bringing in a specialist roofing contractor who has advised that the roof needs to be replaced at an estimated cost of £20,000. We have been able to set aside a reserve against the potential cost but the Club remains dependant on receiving donations from third parties despite our efforts to generate additional income ourselves.
The Club has however, been fortunate to receive a number of donations which have enabled us to continue our activities that said, the ever increasing cost of providing
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the Club’s activities is of concern and will need to be monitored carefully to ensure the Club’s continuing financial viability. The Trustees all are actively considering additional methods of fund raising.
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The Board would like to express its thanks to those who have supported the charity both financially and otherwise during the year and in particular the hardworking Luncheon Club volunteers who give their time and support to the Club’s Members and without whom we would not be able to continue.
Mr Tony Harding-Huber (Chairman)
The following Financial Statements were approved by the Board of Trustees at the meeting on
2024 and signed of their behalf by:
……………………………………………………………… Date: …………………………. 2024 Mr Tony Harding-Huber, Chairman
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Formby Council for Voluntary Service Limited For the year ended 31 December 2023
Statement of Financial Activities for the year end 31 December 2023
| Income Notes Unrestric ted Funds 2023 £ Restrict ed Funds 2023 £ Voluntary income 2 12,565 2,080 Luncheon Club income 3 36,902 - Other income 4 6,142 ____- Total income 55,609 2,080 Expenditure 5 Cost of generating donations 3,639 - Fundraising costs 4,938 - Charitable activities 48,044 2,729 Depreciation of fxed assets 4,107 1,516 Total Expenditure 60,728 4,245 Net (defcit) / Income (5,119) (2,165) Total funds bought forward 49,766 7,564 Total funds carried forward 44,647 5,399 |
Total Funds 2023 £ 14,645 36,902 6,142 57,689 3,639 4,938 50,773 5,623 64,973 (7,284) 57,330 50,046 |
Total Funds 2022 £ 34,249 33,927 6,571 74,747 |
|---|---|---|
| 3,612 4,838 48,023 5,623 62,096 |
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| 12,651 44,679 |
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| 57,330 | ||
The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities
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Formby Council for Voluntary Service Limited Company Registration No. 3138274
Balance Sheet as at 31 December 2023
| Notes Fixed Assets 9 Current Assets Debtor & repayments 10 Cash at bank and in hand Creditors & accruals falling due within one year 11 Net Current Assets Net Assets Unrestricted Funds General Funds Restricted Funds Total Funds |
3,501 37,063 40,564 (1,762) |
2023 £ 11,244 39,002 50,046 44,647 5,399 50,046 |
1,584 40,146 41,730 (1,267) |
2022 £ 16,867 40,463 |
|---|---|---|---|---|
| 57,330 | ||||
| 49,766 7,564 57,330 |
Audit Exemption Statement
For the year ended 31 December 2023 the company was entitled to exemption from audit under Section 477 of the Companies act 2006 relating to small companies.
Director’s responsibilities:
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the members have not required the Company to obtain an audit of its accounts for the year in question in accordance with Section 476
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the Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
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these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime
Approved by the Trustees and signed on their behalf by:
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Date:
………………………………………………………………………………….
………………………………………………
Mr Tony Harding-Huber (Chairperson)
Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
1.1 Basis of Presentation
The Financial Statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) with the Charities SORP (FRS 102), and the Companies Act 2006.
Formby Council for Voluntary Service meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
1.2 Reconciliation with previous Generally Accepted Accounting Practice
In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.
No restatements were required.
1.3 Going concern
The Trustees consider that there are no material uncertainties about Formby Council for Voluntary Services ability to continue as a going concern. The most significant areas of adjustment are key assumptions that affect items in the accounts are to do with estimating grant and donation income in these accounts. With regard to the following year, the most significant area of uncertainty for Formby Council for Voluntary Service are the continuing levels of income received and this is covered in the Trustees Report.
1.4 Fund accounting
Unrestricted funds are available for use at the discretion of the Trustees in
furtherance of the objects of the charity.
Restricted funds are subject to restrictions on their expenditure imposed by the donor or the terms of an appeal.
1.5 Income
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All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
Donations, grants and gifts are included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
Income from charitable activity is accounted for when received.
Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
1.6 Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating donations comprise the costs associated with attracting voluntary income and the costs of fundraising activities.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.7 Fixed assets
Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or items costing less than £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life.
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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
| 2. Voluntary Income Unrestric ted £ Restricted £ Sefton MBC 4,300 - Tesco Stores Sefton MBC – Warm Hub 1,000 - - 2,080 Co-op Local Community Fund Foresters Finance 3,483 1,000 - Formby Squirrels Community Group 1,000 - St Peters Church, Formby 200 - Other income 1,582 - Formby Benevolent Fund - - Formby Parish Council - - Sefton CVS Training Fund _- - 12,565 2,080 |
2023 £ 4,300 1,000 2,080 3,483 1,000 1,000 200 1,582 - - - 14,645 |
2022 £ 4,730 - 2,080 3,839 - - - 1,500 20,000 1,000 1,100 34,249 |
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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
| 3. Charitable Activities Unrestricted £ Restricted £ Luncheon Club 36,902 - 4. Other income Unrestricted £ Restricted £ Room Hire 6,142 - 5. Total expenditure Voluntar y Income £ Fundraisi ng £ Charitabl e Activities £ CVS Administration Salaries 840 1,260 6,300 Ofce expenses 45 45 359 Insurance 248 496 1,729 Cleaning - Consumables - Salaries 23 309 23 309 191 2,469 Rent/Rates 18 18 148 Gardening - - - Repairs & Maintenance 228 228 1,826 Utilities 458 458 3,668 Total expenditure carried forward 2,169 2,837 16,690 |
2023 £ 2022 £ 36,902 33,927 2023 £ 2022 £ 6,142 6,571 2023 £ 2022 £ 8,400 8,072 449 344 2,473 2,178 237 3,087 397 2,512 184 711 - 2,172 2,282 2,514 4,584 3,437 21,69 6 22,337 |
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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
| Brought forward Luncheon Club Voluntary Income £ 2,169 Fundraisi ng £ 2,837 Charitabl e Activities £ 16,690 2023 £ 21,696 Salaries 1,259 1,890 9,450 12,599 Ofce expenses 211 211 1,695 2,117 Food - - 18,077 18,077 Cleaning - Consumables - Salaries - - - - 237 3,086 237 3,086 Repairs & Maintenance - - 760 760 Other expenses _- _- 778 778 Total expenditure 3,639 4,938 50,773 59,350 Depreciation 5,623 Total expenditure 64,97 3 |
2022 £ 22,337 12,111 1,624 16,011 398 2,512 808 672 56,473 5,623 62,096 |
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The Trustees consider that their main focus is facilitating the effective operation of the Luncheon Club. Consequently, it is considered appropriate to recommence the reporting of the finances relating to the operation of the Luncheon Club within these accounts.
| 6. Staf cost and numbers 2023 £ Gross salaries National Insurance Pension 20,566 433 _____- 20,99 9 |
2022 £ 19,994 189 _____- 20,183 |
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The charity has two paid employees, (2022 two employees). No employee earned £60,000.00 or more during the year.
7. Trustee’s remuneration and related party transactions
No Trustee received any remuneration during the year (2022 – nil). No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2022 – nil). private:stream
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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
8. Taxation
As a Charity, Formby Council for Voluntary Services Limited is exempt from tax on income and gains falling within Sections 478, 483 & 484 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
9. Tangible fixed assets
| . Tangible fxed assets |
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|---|---|---|---|
| Building £ Plant & Equipme nt £ Cost at 31stDecember 2022 and 31st December 2023 160,000 14,781 Depreciation at 31stDecember 2022 152,002 5,912 Charge for year 2,667 2,956 Depreciation at 31stDecember 2023 Net book value at 31stDecember 2022 154,669 7,998 8,868 8,869 at 31stDecember 2023 5,331 5,913 10. Debtors 2023 £ Debtors and prepayments 2,738 Formby CTA Ltd 763 3,501 11. Creditors: amounts falling due within one year 2023 £ Formby CTA Ltd - Creditor’s Accrued Expenses 1,762 1,762 |
Total £ 174,781 |
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| 157,914 5,623 163,537 |
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| 16,867 | |||
| 11,244 | |||
| 2022 £ 1,584 - |
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| 1,584 | |||
| 2022 £ 685 582 |
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| 1,26 | |||
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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2023
12. Analysis of net assets between funds
| funds | ||||
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| Tangible fxed assets Current assets Current liabilities Net assets at 31 December 2023 3. Movement of funds Restricted funds: Sefton MBC – Sound System Forecourt Fund Formby Benevolent Fund – Boiler Sefton CVS – Warm Hub Sefton CVS – Training Fund Total Restricted Funds Unrestricted Funds: General funds Total funds |
01-Jan 2023 £ 2,387 719 1,891 1,4 67 1,100 7,564 49,766 57,330 |
Unrestricte d £ 8,482 37,907 (1 ,762) 44,627 Incoming Resources £ - - - 2,080 - 2,080 55,609 57,689 |
Restrict ed £ 2,762 2,637 ____- 5,399 Outgoin g Resourc es £ 886 - 630 2,417 312 (4,245) (60,728) (64,973) |
Total £ 11,244 40,564 (1,762) 50,046 31-Dec 2023 £ 1,501 719 1,261 1,130 788 5,399 44,647 50,046 |
13. Movement of funds
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Formby Council for Voluntary Services Ltd
Independent Examiners Report on the Accounts to the Trustees of Formby Council for Voluntary Services
I report on the accounts for the year ended 31 December 2023 set out on pages 4 to 12. The Charity’s Trustees are responsible for the preparation of the accounts.
The Charity’s Trustees consider that an audit is not required for the year ended 31[st] December 2023 under Section 144(2) of the Charities Act 2011, although they have decided an independent examination is required.
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items for disclosure in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present “a true and fair” view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention;
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A) which give me reasonable cause to believe that in any material effect the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act, and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met, or
- B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………………………
Date: ……………………………………………….
Name: Stephen Leonard B.A., FCCA Counting for Communities Ltd 16 Holmwood Drive Liverpool L37 1PQ
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