2021-12-31-accounts - Formby Council For Voluntary Service Limited

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Formby Council for Voluntary Service Limited

Registered office: The Luncheon Club, Rosemary Lane, Formby, Liverpool L37 3HA. Charity registration no: 1051984 Company registration no: 3138274

Trustees Annual Report Year ended 31 December 2021

Introduction

The Trustees present their report along with the financial statements of the charity for the year ended 31 December 2021. The charity was formed in 1995.

Object and Policies

The object for which the charity is established and incorporated continues to be to promote charitable purposes for the benefit of the community of Sefton with the aim of improving the conditions of life of the said community.

The policies of the charity are determined by the Trustees who act in an honorary capacity and meet at regular intervals. The charity is governed by its Memorandum and Articles of Association. It is a charitable company limited by guarantee.

Trustees

The Trustees for the year were:

Mrs Judy Haselhurst Mrs Justine Shenton (resigned July 2021) Mr Tony Harding-Huber Mr Peter Reed Mr Keith Elford

Trustees are appointed as and when necessary from members of the local community who have an interest in furthering the aims of the charity.

Risk management

A review of the major risks to which the charity may be exposed has been undertaken and a risk register established. Where appropriate, systems and procedures have been put in place to mitigate the risks the charity may face along with procedures to ensure compliance.

Statement of Directors’ Responsibilities

Company law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that period. In preparing those financial statements, the Directors are required to:

select suitable accounting policies and then apply them consistently;
make judgements and estimates that are reasonable and prudent;

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Formby Council for Voluntary Service Limited Trustee’s Report (including Directors’ Report) For the year ended 31 December 2021

state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Our Public Benefit

The charity provides a public benefit by reducing social isolation amongst the elderly in the community both by providing through its luncheon club a facility where members can meet and socialise and by enabling them to enjoy a healthy meal. The charity also provides a venue which other local charities and community groups may hire. The trustees confirm that they have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing the charities aims and objectives.

Chairman’s Report

The Luncheon Club has approximately 100 Members. The Members, who have to be over 60, who prior to the closure of the Club in March 2020 due to the Covid-19 Lockdown, were provided with a wholesome lunchtime meal four days a week by teams of volunteers. Following the closure of the Club we were able to provide a meals delivery service to our Members in conjunction with the Ainsdale Lunch and Leisure Centre who provided the meals for our team of volunteer drivers to deliver.

Whilst the Club was closed the opportunity was taken to update the Club. A new fan system was installed in the kitchen, the main hall was redecorated and a large TV and Audio system was installed to show films. Also, the furnishings were given a lift with new wooden chairs.

In September 2021 it was possible to re-open the Club for the service of meals and the showing of movies, much to the delight of Members. Although it has been necessary to increase the cost of meals to £5.00. The increased cost of providing the Club’s activities is of increasing concern and will need to be monitored carefully to ensure the Club’s continuing financial viability.

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The Board would like to express its thanks to those who have supported the charity both financially and otherwise during the year and in particular the hardworking Luncheon Club volunteers who give their time and support to the Club’s Members and without whom we would not be able to continue.

Mr Tony Harding-Huber (Chairman)

The following Financial Statements were approved by the Board of Trustees at the meeting on Tuesday 10 May 2022 and signed of their behalf by:

……………………………………………………………… Date: …10 May 2022……………………… Mr Tony Harding-Huber, Chairman

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Formby Council for Voluntary Service Limited For the year ended 31 December 2021

Statement of Financial Activities for the year end 31 December 2021

Income Notes Unrestricted Funds 2021 £ Restricted Funds 2021 £ Voluntary income 2 15,380 5,651 Luncheon Club income 3 15,651 - Other income 4 4,630 _- Total income 35,661 5,651 Expenditure 5 Cost of generating donations 1,616 - Fundraising costs 2,059 - Charitable activities 28,478 3,254 Depreciation of fixed assets 5,623 __- Total Expenditure 37,776 3,254 Net Income/(Expenditure) (2,115) 2,397 Total funds bought forward 39,519 4,878 _ ____ Total funds carried forward 37,404 7,275	Total Funds 2021 £ Restated Total Funds 2020 £ 21,031 14,757 15,651 8,859 4,630 3,100 41,312 26,716 1,616 2,570 2,059 2,891 31,732 25,682 5,623 2,667 41,030 33,810 282 (7,094) 44,397 51,491 __ ____ 44,679 44,397	Total Funds 2021 £ Restated Total Funds 2020 £ 21,031 14,757 15,651 8,859 4,630 3,100 41,312 26,716 1,616 2,570 2,059 2,891 31,732 25,682 5,623 2,667 41,030 33,810 282 (7,094) 44,397 51,491 __ ____ 44,679 44,397
		2,570 2,891 25,682 2,667 33,810
		(7,094) 51,491 ______ 44,397

The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities

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Fomiby Councll for Voluntary Servlce Llmited Company Registration No. 3138274 Balance Sheet as at 31 December 2021 Notes 2021 2020 Fixed Assets 22,490 13,332 Current A55ets Debtor & Prepayments io 3,400 1,784 Cash at bank and in hand 22,206 33,524 Creditor5 & accruals falling due within one year li 17 Net Current Assets Net Assets 12 Unrestrirted Funds General Funds 37.404 39,519 Restricted Funds Total Funds 13 Audit Exemption Ststement For the year ended 31 December 2021 the company wa5 entitled to exemption from audit under Section 477 of the Companles act 2006 relating to small companies. Dlrectorfs responsibilitles:

the members have not required the Company to obtain an audlt of Its accounts for the year in question in accordance with Section 476 the Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime Approve by Trustee5 and igned on thelr behalf by: onyH n8-Hu er {Chalrmanl https'.l/d.doc&llve.neV4c31d202f9ae2d2a/Do¢ument4FinanceslYeÈr End Ac(x)untsn021IFinal LVS Annual Accounts 2021.do(x https..l/d.dots.live.net/4c31d202f9aÈ2d2alDotuments/Finances/YÈar End Accounts/2021IFinal CVS Annual Accounts 2021.docx

Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2021

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

1.1 Basis of Presentation

The Financial Statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) with the Charities SORP (FRS 102), and the Companies Act 2006.

Formby Council for Voluntary Service meets the definition of public benefit under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

1.2 Reconciliation with previous Generally Accepted Accounting Practice

In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.

No restatements were required.

1.3 Going concern

The Trustees consider that there are no material uncertainties about Formby Council for Voluntary Services ability to continue as a going concern. The most significant areas of adjustment are key assumptions that affect items in the accounts are to do with estimating grant and donation income in these accounts. With regard to the following year, the most significant area of uncertainty for Formby Council for Voluntary Service are the continuing levels of income received and this is covered in the Trustees Report.

1.4 Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objects of the charity.

Restricted funds are subject to restrictions on their expenditure imposed by the donor or the terms of an appeal.

1.5 Income

All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2021

Donations, grants and gifts are included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

Income from charitable activity is accounted for when received.

Income from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

1.6 Expenditure

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating donations comprise the costs associated with attracting voluntary income and the costs of fundraising activities.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.7 Fixed assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or items costing less than £1,000 are not capitalised. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life.

2. Voluntary Income Unrestricted £ Restricted £ Sefton MBC 4,065 - Lottery Fund Steve Morgan Foundation 10,000 - - Formby Benevolent Fund – boiler Formby Benevolent Fund – Garden & Sanitisers - - 3,151 1,500 Formby Squirrels Rotary HMRC – JRS Grant - - 1,000 - Legacy & Donations 1,315 ____- 15,380 5,651	2021 £ 4,065 10,000 - 3,151 1,500 1,000 - 1,315 21,031	2020 £ 4,300 - 4,700 - - - 5,502 255 14,757

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2021

3. Charitable Activities Unrestricted £ Restricted £ Luncheon Club 15,651 - 4. Other income Unrestricted £ Restricted £ Room Hire 4,630 - 5. Total expenditure Voluntary Income £ Fundraising £ Charitable Activities £ CVS Administration Salaries 432 649 3,243 Office expenses 22 22 185 Insurance 226 452 1,586 Cleaning - Consumables - Salaries 17 80 17 80 140 636 Rent/Rates (245) (245) (1,969) Gardening & Sanitisers - - 1,738 Repairs & Maintenance 139 139 1,109 Utilities 212 212 1,701 Total expenditure carried forward 883 1,326 8,369	2021 £ 2020 £ 15,651 8,859 2021 £ 2020 £ 4,630 3,100 2021 £ 2020 £ 4,324 2,348 229 1,480 2,264 1,949 174 796 1,001 (2,459) 32 1,738 3,913 1,387 841 2,125 1,953 10,578 13,517	2020 £ 8,859
		2020 £ 3,100
		2020 £ 2,348 1,480 1,949 1,001 32 3,913 841 1,953

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2021

Brought forward Luncheon Club Voluntary Income £ 883 Fundraising £ 1,326 Charitable Activities £ 8,369 Salaries 626 626 5,013 Office expenses 107 107 860 Food - - 12,812 Cleaning - Consumables - Salaries - - - - 173 796 Repairs & Maintenance - - 2,621 Other expenses _- - 1,088 Total expenditure 1,616 2,059 31,732 Depreciation _- - _____- Total expenditure 1,616 2,059 31,732	2021 £ 10,578 6,265 1,074 12,812 173 796 2,621 1,088 35,407 5,623 41,030	2020 £ 13,517 12,160 883 3,564 384 - 103 532 31,143 2,667 33,810

The Trustees consider that their main focus is facilitating the effective operation of the Luncheon Club. Consequently, it is considered appropriate to recommence the reporting of the finances relating to the operation of the Luncheon Club within these accounts.

6. Staff cost and numbers Gross salaries National Insurance Pension	2021 £ 12,164 17 _____- 12,181	2020 £ 14,499 9 _____- 14,508

The charity has three paid employees, (2020 two employees). No employee earned £60,000.00 or more during the year.

7. Trustee’s remuneration and related party transactions

No Trustee received any remuneration during the year (2020 – nil). No Trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2020 – nil).

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2021

8. Taxation

As a Charity, Formby Council for Voluntary Services Limited is exempt from tax on income and gains falling within Sections 478, 483 & 484 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

9. Tangible fixed assets

Total £ 160,000 14,781	Total £ 160,000 14,781	Total £ 160,000 14,781
_ 174,781
146,668 5,623 152,291
	13,332
	22,490
		2020 £ 1,784
		2020 £ 2,459

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Formby Council for Voluntary Service Limited Notes to the financial statements For the year ended 31 December 2021

12. Analysis of net assets between funds Tangible fixed assets Current assets Current liabilities Net assets at 31 December 2021 13. Movement of funds Restricted funds: Sefton MBC – Sound System Forecourt Fund Formby Benevolent Fund – Boiler Formby Benevolent Fund – Garden & sanitisers Formby Squirrels Rotary - garden Total Restricted Funds Unrestricted Funds: General funds Total funds	Unrestricted £ Restricted £ 22,490 - 14,931 7,275 (17) _- 37,404 7,275 01-Jan 2021 £ Incoming Resources £ Outgoing Resources £ 4,159 - 886 719 - - - 3,151 630 - 1,500 1,500 ___- 1,000 __238 4,878 5,651 3,254 39,519 35,661 37,776 44,397 41,312 41,030	Total £ 22,490 22,206 _ (17) 44,679 31-Dec 2021 £ 3,273 719 2,521 - __762 7,275 37,404 44,679	Total £ 22,490 22,206 _ (17) 44,679 31-Dec 2021 £ 3,273 719 2,521 - __762 7,275 37,404 44,679


			44,679

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Formby Council for Voluntary Services

Independent Examiners Report on the Accounts to the Trustees of Formby Council for Voluntary Services

I report on the accounts for the year ended 31 December 2021 set out on pages 4 to 11. The Charity’s Trustees are responsible for the preparation of the accounts.

The Charity’s Trustees consider that an audit is not required for the year ended 31[st] December 2021 under Section 144(2) of the Charities Act 2011, although they have decided an independent examination is required.

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items for disclosure in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present “a true and fair” view and the report is limited to those matters set out in the statement below.

In connection with my examination, no matter has come to my attention;

A) which give me reasonable cause to believe that in any material effect the requirements
➢ to keep accounting records in accordance with Section 130 of the Charities Act, and
➢ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met, or

B) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: ………………………………………………………………………

Date: …………………………………………………………………………

Name: Stephen Leonard B.A., FCCA

Counting for Communities Ltd

16 Holmwood Drive

Liverpool

L37 1PQ

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