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2023-03-31-accounts

Charity number: 1051947 Registered number: 03143819

Registered number: 2626039Registered number: 2626039

SCOTTS PROJECT TRUST

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

SCOTTS PROJECT TRUST (A company limited by guarantee)

CONTENTS

Legal and administrative information 1 - 2
Report of the trustees 3 - 19
Independent auditors' report 20 – 24
Statement of financial activities 25
Balance sheet 26
Statement of cash flows 27
Notes to the financial statements 28 - 38

Detailed income and expenditure account and summaries

SCOTTS PROJECT TRUST

(A company limited by guarantee)

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2023

Jill Scott

Life President Jill Scott Trustees Tom Hoppe, Chairman Nick Ward Susan Bourne Derek McMenamin Andrew Blevins Peter Bibb Auxilia Muganiwah Martin Miles Richard Tapsfield Mick Pavey Liam Slattery (appointed 24/6/22) Keith Ritchie (appointed 12/05/23) Company registered number 03143819 Charity registered number 1051947 Registered office Scotts Office Delarue Close Tonbridge TN11 9NN Company secretary Nick Ward Website/email address www.scottsproject.org.uk info@scottsprojecttrust.org.uk Independent auditors Lindeyer Francis Ferguson Limited North House 198 High Street Tonbridge TN9 1BE Bankers Handelsbanken First Floor, 50-52 London Road Bligh's Meadow Sevenoaks TN13 1AS Solicitors Thomson Snell & Passmore LLP 3 Lonsdale Gardens Tunbridge Wells TN1 1NX

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SCOTTS PROJECT TRUST (A company limited by guarantee)

LEGAL AND ADMINISTRATIVE INFORMATION

FOR THE YEAR ENDED 31 MARCH 2023 stered number: 2626039Registered number:

Senior management team

Mark Allen – Chief Executive Officer Graham Funnell – Registered Manager Clare Whymark – Manager, Day Service Skills and Activities Helen Cross (until 31/12/22) and Graham Reid – Manager, Finance and Operations

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

The trustees (who are also directors of the charity for the purposes of the Companies Act 2006) present their annual report together with the audited financial statements of Scotts Project Trust (‘the Trust’) for the year ended 31 March 2023. The trustees confirm that the annual report and financial statements of the Trust comply with the current statutory requirements, the requirements of the Trust's governing document and the provisions of "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) (Charities SORP (FRS 102)). The legal and administrative information on pages 1 and 2 of this document forms part of this report.

Objectives and Activities

Our vision is that people with a learning disability should gain the confidence and independence to lead fulfilled, happy lives.

The charity’s Objects are the relief of those in need by reason of a learning disability specifically restricted to the following:

(2) To provide training, advice, support, co-operation and other assistance in England in any way connected with or calculated to benefit persons with a learning disability.

The needs of adults with a learning disability drive everything we do. Our mission is to provide an excellent, supportive service and a nurturing environment so the people who use our service can get the most from life.

Our values reflect our vision and mission, shaping every aspect of our work:

Care: people who live in one of our houses or use day services at Scotts should enjoy homelike surroundings, be supported in a way that meets their individual needs and develop mutually enjoyable relationships.

Support: each person should be valued as an individual and can expect their mental, physical and emotional needs to be understood and supported in a way that recognises the person rather than their physical or intellectual limitations.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Develop: we support people with a learning disability to choose how to live their own lives, as independently as they can, and to play a full part in the wider community.

Services and Activities

We run three closely linked services:

St Peter’s Row is home to fifteen adults. Although it is registered and managed as a single residential care home, it comprises a terrace of three houses which are distinct households, each with its own character and a daily routine planned by residents and staff. The houses have their own kitchens and sitting rooms and every resident has their own bedroom, which is private. The attractive shared patio and garden is used by everyone.

Residents are actively involved in sharing their needs and wishes, and the staff team tailor their support accordingly.

Many people choose to get involved in sessions at the Day Services, or activities provided by other organisations, and staff provide support for trips to events like concerts and pantomimes, and summer holidays. We encourage people to live as independently as they can, and residents may choose to move to our supported living service.

“We sleep very well at night knowing X is safe, well and looked after. X’s key worker is exceptional and goes over and beyond what is required from her. There is, I am sure, nowhere else as wonderful as Scotts.”

Family Member of Resident

The Supported Independence Service is based in two adjacent detached houses, Oaks and Willows, near the main Scotts site. Four people share each house and there is also a studio flat. This service is a very effective step towards living independently, and staff support each person to meet the goals they set for themselves. For example, someone might want to do their own shopping and cooking, volunteer or go to college, or get involved in social activities. As at St Peter’s Row, each tenant has their own bedroom, and each household shares a kitchen, a sitting room, and a garden. Several tenants take part in classes and sessions at the Day Services. Oaks and Willows are a short bus journey away from the centre of Tonbridge, so tenants can easily get to the local leisure centre, for example, or meet friends in town.

Our on-site Day Service is a hub for learning and socialising. Around 80 people attend the centre every week, enjoying a range of sessions that might be focused on fun or friendship, or supporting them to learn how to do

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

everything from managing their laundry to safely accessing the internet; skills which help them to live as independently as possible. The sessions run each weekday with gardening, dance and drama and journalism among the most popular. We aim to provide an excellent, personalised service. The focus is on gaining confidence as well as essential life skills, and our lively drama and dance classes are a distinctive part of what makes Scotts so special.

People with a learning disability can easily become socially isolated, so activities like sports, games and singing at lunchtime offer an important chance to enjoy existing friendships and form new ones. Our Coffee Shop is open to the public on Wednesday morning, helping students gain valuable work experience in a safe environment.

“Everything you do for all the students is top of class. All the staff are well trained, the help the students receive is 'out of this world'. Jill Scott must be very proud of you as are all the parents”.

----- Start of picture text -----
Day Service Student
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Bubble painting was enjoyed by all during the arts and crafts session

Our wonderful people demonstrating many skills during the cookery sessions

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Providing Public Benefit

The Trust’s services are open to adults with a learning disability, and we cater for people with a wide range of needs. The Trust’s founder, Jill Scott, developed the services to have a Christian ethos, which they retain; however, we are an inclusive charity and we provide our services irrespective of race, gender, sexual orientation, religion or belief.

The trustees decide on objectives and activities that benefit people who live in the Trust’s houses and attend its Day Services, in accordance with the Charity Commission’s guidance on public benefit. The Delarue Hall and the Barn are offered for hire to the local community and are popular venues for clubs and societies as well as one off events. Whilst they were closed at various times during the Covid-19 outbreak, they reopened in 2022. The Changing Places facility is available to the public during opening hours, and the whole of the Barn and Hall are fully accessible to all service users.

Staff

The staff at Scotts are key to the homely and caring ethos of the Trust and the work of many of them has been outstanding. Their flexibility, dedication, care and hard work have kept our service users safe, fulfilled and happy. Once again, the trustees would like to thank all the staff for their dedication and the difference they make to everyone who uses the Trust’s services. Our high-quality service is made possible by their hard work and commitment. The Trust regularly reviews the training and development needs of staff beyond statutory and regulatory requirements.

“The staff support the adults by listening to them, encouraging them and helping them to feel happy and safe”

Day Service Student

Volunteers

Scotts is fortunate to benefit from the support of our volunteers, and the trustees are grateful for the time and energy they offer. In the Day Services, volunteers support clubs and activities and support sessions and special events. In addition, pupils from Tonbridge Grammar School and Tonbridge School continue to provide invaluable help to our students as part of their community outreach programmes.

Community engagement and fundraising

Funding from local authority fees covers the cost of a basic service provision, but to maintain and improve our facilities we need to raise further funds continually. Fundraising provides our residents and those attending the Day Service with an environment in which they can enjoy life, facilities that offer the privacy and dignity they deserve, and the opportunity to look forward to a brighter future.

Keeping our buildings, grounds and essential equipment in good condition is a costly business. Our budget for this is approximately £50,000 every year, for which funds are raised largely in our local community.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Achievements and Performance in 2022-23

COVID-19

General comments

After an extended and extraordinary period, all the Trust’s services are fully open, and operating as normal. March 20[th] 2023 saw the lifting of a final set of Covid-19 restrictions although masks are still made available for anyone who wishes to wear one. Whilst we expect that further measures may be needed to combat future outbreaks, new strains or other illnesses, it is a relief to record this return to normality and to do so with no service users or staff members having lost their lives to the virus.

Financial impact

The Finance and General Purposes committee oversaw the financial impact of Covid-19, and undertook scenario planning, monitored PPE stocks and administration of the furlough scheme, and received general, regular updates under a standing agenda item for each meeting.

Three years ago, trustees increased reserves held for business interruption purposes from four months’ costs to six in light of the growing threat of a pandemic, and total reserves were, and remain, substantially above that figure. The trustees review of the reserves position is noted below in the financial summary.

Further Covid-19 considerations

Trustees anticipated that the outbreak would impact our ability to fundraise, and we reduced our budgeted expectation for 2021/22 and 2022/23 accordingly. These funds are generally used for maintenance and improvements to the estate. Sufficient reserves existed to make up the shortfall. Whilst it is expected that a further impact will be seen in the financial year ahead, trustees expect fundraising conditions to ease, and, again, sufficient reserves exist to meet any shortfall.

The CEO considered the impact on staff, and a number of measures were taken. First, an Employee Assistance Programme was added in March 2020. This provides anonymous and free counselling services, and other employee support. Pay was increased, there was regular communication about procedures to be followed, the situation regarding PPE stocks, and visiting arrangements. Over the period of the pandemic, three Covid-19 related special awards were made to the staff who had borne the brunt of the outbreak. The 2022 pay increase was brought forward to 1 January (from 1 April) and the 2023 pay increase followed suit. From 1[st] May 2023, Benenden Health cover was introduced for staff with 3 or more years’ service as a further benefit.

Trustees gave consideration as to whether there were any Covid-19 related implications for the investments the charity held, and expected there to be a reduction in interest received, which was the case. This did not have a material impact upon the charity, and the Trustees expect interest received to increase over the coming year.

Overall, throughout the pandemic trustees believed that the Trust had the resources to continue and that it was a going concern, and this remains the case.

Property improvements

Owing to Covid-19, work in the residential home and the two independent living houses was limited mainly to necessary maintenance. In 2022/23, a programme of ‘catch up’ work was executed to ensure Scotts’ high standards were maintained across all properties. Mainly cosmetic, they included the internal repainting of the houses at the Oaks and Willows, the repair and cleaning of various bathrooms, and the start of work on the external paintwork.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

All flooring which posed any risk of trips or slips have been either repaired or replaced, including the hallway to the house two kitchen, the entrance footwell at the Willows and the flooring in the Willows flat. All loose mats were also removed and fixed matting installed where needed.

All lighting internally at St Peter’s Row is now low energy LED with only four of the outside lights in the cloister remaining as fluorescent, and these will be changed as the units fail. All administration, Barn and Day Service lights are now low energy LED. The workshop is still running fluorescent lighting, but this will be changed within the Barn Garden project. All carpark lighting is low energy operated on light sensitive switching to reduce run time.

St Peter’s Row’s doors were draughts sealed, but the doors themselves are warped, and will need to be replaced in due course.

Planters were introduced to the car park to mark and protect a pedestrian crossing and the car park lines were remarked and extended following the car park resurfacing.

Environmental assessment

A 2021/22 survey of the current state of the buildings’ energy efficiency and insulation showed that the basic, widely recommended measures were already in place. This year, consideration was given to the addition of further measures, such as the installation of solar panels, and quotes obtained. The Finance and General Purposes committee will review the cost/benefit analysis for these and other measures in 2023/24.

Fundraising and engagement with the community

The focus has been on boosting Scott’s profile within the local community to provide greater opportunity for our service users, to reconnect existing partnerships whilst creating new fundraising opportunities. We have seen many successful events take place on site, whilst also reaching out to new and existing grant funders.

The donations we have received come through three main sources:

Community Fundraising

This includes internal and external events within the community, sponsorship from individuals and online platforms such as Amazon Smile. This year has seen a number of successful events, as follows.

Dragon Boat Race 2022

Held in September, the annual event took place in the heart of Tonbridge. Scotts formed a strong team comprising of staff members and their friends and family. The event was successful in terms of building Scotts’ community profile, as well as raising £1,826 in donations and sponsorship.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Art and Craft Show

The event was held onsite and gave parents, carers and friends the opportunity to view and purchase students’ work. The event was enjoyed by all involved and fundraised over £1,000.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Kent Advanced Motorcycle Group (KAMG) Easter Visit

The KAMG visit us throughout the year to spend time with the residents. During this trip, the group came armed with plenty of chocolate for Easter, as well as a generous donation. Staff of Scotts and volunteers welcomed the group with tea, coffee and cake in The Barn. The residents particularly enjoyed hearing the revs of the engines!

Charitable Trusts and Organisations

This year Scotts have gratefully received grants from Waitrose, the Coop, The Tonbridge Lions and Fidelity. Applications are submitted throughout the year.

Regular Donations

Donations have been received from individuals who regularly donate to us on a monthly or yearly basis. Many of these donors are friends and family of Scott’s Service Users and we are profoundly grateful to them for their continued support.

The chart below demonstrates the share of donations by each source.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

----- Start of picture text -----
Sources of Fundraising 2022-23
18%
Corporates and Organisations
Gift Aid
47%
Other
Community Fundraising
Regular Donors
31%
1% 3%
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Plans for Future Financial Periods

Strategic Plan

The Strategic Plan for the period 2020 to 2025 was agreed by the trustees in the autumn of 2019, and the objectives set out therein remain our objectives for the next financial period. There were no material changes to the Strategic Plan in 2022/23. Work on the 2025 to 2030 plan will start this year.

Improving our facilities

Residential care (St Peter’s Row)

Continued updating of the décor and furnishings will take place.

A working party reviewed possible improvements to St Peter's Row to improve accessibility for users to all parts of the houses, and recommended that two bathrooms be upgraded to fully accessible wet rooms. The first of these will be put in place in the summer of 2023. Other options such as the installation of a lift were discussed and will be included in a list of potential improvements for the future, should service users require them.

Day Services

Transforming the Barn Garden

In addition to wishing to maintain our property to a high standard, we wish to realise our vision and strategy by implementing transformational initiatives that require substantial financial investment. Funds are raised largely from a range of appeals.

A project to extend and enhance our Barn Garden facilities to provide a greater outdoor session space for people with learning disabilities is under way. These improvements will enable our service users to gain new skills, participate in outdoor activities and enjoy social interaction.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

The improvements will provide a more cohesive session space with much improved access for wheelchairs, a refurbished building in which sessions can take place, a new storage and potting shed, and planters and a greenhouse that will allow wheelchair users to access them. It will improve drainage and increase the capacity of our covered areas to enable the facilities to be used in a wider range of weather conditions. Between 50 and 80 adults with learning disabilities will benefit from the improved space during session activities. It will also provide a lovely space for quiet times and lunches which are all important for the well-being and enjoyment of our service users.

Timescales and budget

The project is on course to complete all the work by the summer of 2023, and will fall within the originally estimated £40,000 budget.

Supported Independence Service (Oaks and Willows)

We have continued to improve the general decoration of the houses, guided by the service user tenants and our internal reviews. Further improvements will be led by the tenants, supported by their key workers, to ensure their needs and preferences are considered fully and may include new curtains and blinds, external decoration and the replacement of soffits and fascias.

Scotts venue hire for the community and raising funds for Scotts

As of the end of March 2022, Scotts re-opened the Hall and Barn for private hire. Since then, a number of regular hirers as well as one-off hires have booked our spaces. The one-off hires mostly consist of children’s birthday parties and low-key evening functions, and the regular hirers include a drama class for children, martial arts and a fitness class.

Around £10,000 was raised through such hiring in 2022/23, and it is hoped that Scotts will be able to generate around £12,000 of income to support our charitable activities in 2023/24.

New sessions in the Day Service

We have been able to accept more students for our sessions and introduced a new session in 2022/23, enhancing the choice available to attendees and increasing capacity.

IT

We have completed the migration to Microsoft 365 and the Cloud, and further improvements both to the infrastructure and to hardware are planned for 2023/24.

We will work on introducing app-based technology to assist staff in carrying out some of the key record keeping functions. The adoption of a new visitor tracking app is in a pilot phase and is expected to be rolled out too.

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SCOTTS PROJECT TRUST

(A company limited by guarantee)

TRUSTEES REPORT

Community Fundraising and Marketing

The year 2022-2023 has provided the opportunity to mobilise a fundraising plan, which was stalled previously due to the pandemic. Below are the activities and area of focus for the year ahead.

School Engagement

Tonbridge School & Tonbridge Girls’ Grammar School

Scotts have maintained their relationship with Tonbridge School. Day Service students are hosted by Tonbridge School on a weekly basis throughout the year and take part in sporting activities.

Scotts have been invited to be part of their ‘Giving Day’ in June. This year, students will be invited to the school to take part in a range of enriching activities, including cookery, arts and crafts as well as the usual ‘sports day’ activities.

The girls from Tonbridge Girls’ Grammar join Scotts weekly ‘Sing and Sign’ sessions which are enjoyed by everyone.

Skinners Kent Academy and North Kent College are also keen to support Scotts during the year ahead by offering volunteers, holding their own fundraising activities and through event collaboration.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Events

Dragon Boat Race- Tonbridge

On Sunday 6[th] September, Scotts will be competing in the annual Dragon Boat Race. This will again allow Scotts to cement their presence within the local community. This year, Scotts plan to partner with a corporate organisation to further grow the success that was seen last year.

Scotts Summer Fete

On 19[th] August, we will hold a summer fete. This is being planned and coordinated by the Fundraising, Marketing and Community Engagement Manager and staff from the St Peter’s Row. This will be an enjoyable afternoon for our service users, staff, friends, family and the wider public.

Charity Golf Day and Fundraiser

Scotts are delighted to plan and host a charity golf day at Knole Park Golf Club on Wednesday 27[th] September. This is a brilliant opportunity for keen golfers to show their support for Scotts whilst playing at the prestigious course. The day will offer 18 holes of golf, a 2-course lunch, plenty of competitions and an auction.

Scotts Quiz Night

In October, Scotts will hold a quiz night at Delarue Hall. The local community as well as the ‘Friends of Scotts’ will be invited, with the aim to deliver a fun-filled light-hearted quiz evening whilst providing the opportunity to fundraise and to showcase our excellent premises and facilities.

Corporate Partnerships

A large proportion of donations are received from local corporates and organisations. We will focus on nurturing our existing relationships with Handelsbanken, Fidelity, The Tonbridge Lions, Waitrose, and the Co-op whilst endeavouring to build relationships with new organisations. This will be achieved by optimising grant application opportunities, submitting ‘Charity of the Year’ applications, and building Scotts community profile and inviting local businesses to Scotts events.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Structure, governance, and management

Constitution

The Trust was incorporated in January 1996 as a company limited by guarantee. The Trust changed its name from Scotts Project Limited to Scotts Project Trust as from April 2001. The principal office of the Trust is Scotts Office, Delarue Close, Tonbridge, Kent TN11 9NN. The trustees are also directors of the Trust for the purposes of company law.

The governing document of the Trust is the Articles of Association. In accordance with good practice, a review of the Trust’s governance took place between January and October 2017 to include all aspects of the constitution, Trustee Board, committee structure and delegation. This is being refreshed in 2023.

The charity’s Objects are noted on page 3.

The trustees

This year saw no trustees step down from the Trustee Board, and one new trustee (Liam Slattery) join. Induction and training of new trustees is undertaken in discussions with existing trustees and managers, and by attending trustee and committee meetings. The trustees, all of whom are unpaid volunteers, are elected for a period of three years. Under the Articles one third of the trustees will retire each year at the AGM.

Organisational structure and decision making

Trustee meetings are held every two months or more often if required, at which decisions are taken regarding matters of policy and major capital expenditure, as well as reviewing financial and management accounts and budget plans, and the minutes of committee meetings.

The Chief Executive and Senior Management meet regularly to oversee the day-to-day running of the Trust, including the management of the residential care home, supported independence service and Day Services. Compliance with the requirements of the Care Quality Commission (CQC) and relevant local authorities is regularly reviewed.

Committees oversee key functions. At least one Trustee and one Senior Manager sit on each committee. Where possible and appropriate, our residents and students are also represented.

The Finance and General Purposes Committee (“F&GP”) meets regularly and is responsible for overseeing the financial management and administration of all the Trust’s activities. F&GP takes responsibility for the maintenance and management of the Trust’s property and assets, budgeting, performance, and risk reporting. F&GP is also responsible for remuneration policy and sets the pay and remuneration of key management personnel.

The Health and Safety Committee meets at least four times a year to co-ordinate the Trust’s health and safety policies, procedures, and practices in compliance with current legislation. Accidents and incidents (if any) are reviewed together with any required actions. The Trust’s external health and safety advisers provide recommendations and reports to the committee periodically.

The Care and Safeguarding Committee provides oversight of the Trust’s care standards and practice, safeguarding policies including their review and updating, and reviews and directs the Internal Audit function. It meets at least four times a year and provides assurance to trustees that safeguarding and care are of a high standard.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Quality assurance

The trustees strive to ensure that a high standard of service is achieved and maintained in all areas of the Trust’s work. The trustees ensure that the Trust satisfies all current legislative and regulatory requirements, including the specific requirements of the CQC. Each service has a designated trustee who has oversight responsibility for that service and provides mentoring to the senior manager.

Our experienced Internal Auditor undertakes independent audits of the Trust’s standards of care and compliance with regulatory requirements; in addition, they provide support for managers who wish to discuss aspects of their service provision. The audits include talking to the people who use our services and checking records; there is an opportunity to meet staff and the registered manager. The Internal Auditor reports to the CEO, but also has direct access to the Chair of Trustees, attends trustee meetings annually to discuss findings and recommendations, and sits on the Care and Safeguarding committee.

An external HR consultant is engaged to provide advice. From time to time, an external safeguarding expert has been consulted to review policies.

Governance of Fundraising

With regard to fundraising standards, Scotts Project Trust is registered with the Fundraising Regulator, and acts in accordance with the Fundraising Regulator’s Code of Practice, which sets out the standards with which a charity should comply. The Code can be found online at: https://www.fundraisingregulator.org.uk/code-of-fundraising-practice/code-of-fundraising-practice/

Specifically:

No complaints were received by the charity, or by a person acting on its behalf for the purposes of fundraising, about fundraising activity.

In addition to the above, a designated trustee has oversight responsibility for Scotts’ fundraising activities and reports his reviews to F&GP and the Trustee Board.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Financial review

Trustees are satisfied that the accounts should be drawn up on a going concern basis.

The results of the year are as follows:

Operating surplus
Income from grants, donations and events, less fund-raising costs:
Unrestricted
Restricted
Net Income		 2023
£
56,589
7,833
7,942
72,364		 2022
£
13,549
28,207
93,930
135,686		 2022
£
13,549
28,207
93,930

The Trust’s main source of income is fees from local authorities for residential and day services, which enable the Trust to realise its charitable objectives.

As noted above, income from fundraising activities was lower in the year than might be expected in non-covid times. Whilst some impact is expected to be seen in 2023/24, the trustees expect fundraising income to be higher than 2022/23.

Risk management

The trustees regularly review the major operational, financial and governance risks to which the Trust is exposed. Guidance is taken from relevant committees and consultants to ensure systems and procedures are in place to mitigate those risks and determine whether any further steps should be taken to manage those risks more effectively.

The trustees consider that the principal risks which the Trust faces are:

Reserves Policy

This section includes the Trust’s policy on reserves, and current levels. Each year, and throughout the year when appropriate, trustees consider the main components of reserves, and decide whether to amend them.

Policy for holding reserves for Operating Expenses

As noted above, reserves equal to six months of operating expenses were held in the financial year. In view of the risks and uncertainty of income, trustees will maintain six months for 2023/24.

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Amount and category of Reserves
The Trust held the following reserves at 31 March 2023
Of which, represented by tangible fixed assets held
for the purposes of the Trust’s charitable objects
Restricted reserves held for specific purposes
Restricted reserves for the Welfare Fund
Reserves designated for strategic projects
Unrestricted free reserves
Of which, Reserves held to protect the Trust due to unexpected
fall in income and/or increased expenditure
Other free reserves **		 2023
2022
£
£
4,726,258
4,653,894
(2,484,201)
(2,567,895)
(59,942)
(18,704)
(124,816)
-
(1,200,000)
(1,050,000)
963,411
911,183
936,162
871,263
27,249
39,920

* Restricted to use for the welfare of service users or staff in exceptional circumstances

** In line with the Trust’s charitable objectives and long-term Strategic Plan, £1,200,000 of the unrestricted reserves are designated for the purchase/building or renovation for supported independent living accommodation.

* Six months’ operating expenses held to protect the Trust in exceptional circumstances

** Held for general costs and unforeseen circumstances.

Land and buildings

The trustees believe the land and buildings included in the balance sheet at £2,344,108 are worth not less than that figure but a more precise value cannot be determined without a professional valuation.

Statement of trustees' responsibilities

The trustees (who are also directors of the Trust for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

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SCOTTS PROJECT TRUST (A company limited by guarantee)

TRUSTEES REPORT

Company law requires the trustees to prepare financial statements for each fiscal year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Disclosure of information to auditor

Each of the persons who are trustees at the time when this trustees' report is approved has confirmed that:

In preparing this report, the trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.

This report was approved by the trustees on 23 June 2023 and signed on their behalf by:

T. Hoppe Chair of Trustees

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SCOTTS PROJECT TRUST (A company limited by guarantee)

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF SCOTTS PROJECT TRUST

Opinion

We have audited the financial statements of Scotts Project Trust (the ‘charitable company’) for the year ended 31 March 2023 which comprise the statement of financial activities, balance sheet, statement of cash flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charitable Company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Page 20

SCOTTS PROJECT TRUST

(A company limited by guarantee)

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF SCOTTS PROJECT TRUST

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement on page 18, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Page 21

SCOTTS PROJECT TRUST (A company limited by guarantee)

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF SCOTTS PROJECT TRUST

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists.

Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.

We obtained an understanding of the legal and regulatory framework applicable to the preparation of the financial statements of the charity, and the procedures that management adopt to ensure compliance. We have considered the extent to which non-compliance might have a material effect on the financial statements, and in particular we identified: the Companies Act 2006, FRS 102, and the Charities SORP.

We have also identified other laws and regulations that do not have a direct effect on the amounts or disclosures within the financial statements, but for which compliance is fundamental to the charity’s operations and to avoid material penalties, including General Data Protection Regulation (GDPR), Care Quality Commission regulatons, employment law, and health and safety.

Having reviewed the laws and regulations applicable to the charity, we designed and performed audit procedures to obtain sufficient appropriate audit evidence. Specifically, we:

We assessed the susceptibility of the charity’s financial statements to material misstatement, including considering how fraud might occur. This was performed by:

Page 22

SCOTTS PROJECT TRUST (A company limited by guarantee)

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF SCOTTS PROJECT TRUST

We then designed audit procedures in response to the risks identified, including performing substantive testing on all material income streams, tracing post year receipts to confirm debtor recovery, reviewing journal entries for signs of management bias or override of controls, reviewing a sample of restricted income/expenditure to ensure the restrictions were correct, and reviewing property expense codes for uncapitalised capital expenses.

The audit has been planned and performed in in accordance with auditing standards, however, because of the inherent limitations of audit procedures there remains a risk that we will not detect all irregularities, including those that may lead to material misstatements in the financial statements. There are inherent difficulties in detecting irregularities, and irregularities that result from fraud may be more difficult to detect than irregularities that result from error, for example due to concealment, override of controls, collusion or misrepresentations. In addition, the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less audit procedures are able to identify it.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: http://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Page 23

SCOTTS PROJECT TRUST (A company limited by guarantee)

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF SCOTTS PROJECT TRUST

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Jonathan Healey BA FCA (Senior statutory auditor) for and on behalf of

Lindeyer Francis Ferguson Limited

Chartered Accountants Statutory Auditors North House 198 High Street Tonbridge Kent TN9 1BE Date: 3 July 2023

Page 24

SCOTTS PROJECT TRUST

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (incorporating income and expenditure account) FOR THE YEAR ENDED 31 MARCH 2023

Notes
Income from:
Donations, grants and legacies
2
Charitable activities
3
Other trading activities
Events
Delarue Hall hire
Investments
Total
Expenditure on:
Raising funds
4
Charitable activities
4, 5, 6
Total
Net income
Transfers between funds
12
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
12		 Restricted
funds
2023
£
7,942
-
-
-
-
7,942
-
28,524
28,524
( 20,582)
( 25,588)
( 46,170)
124,816
78,646		 Unrestricted
funds
2023
£
17,718
1,884,075
92
9,834
25,026
1,936,745
9,885
1,833,914
1,843,799
92,946
25,588
118,534
4,529,078
4,647,612		 Total
funds
2023
£
25,660
1,884,075
92
9,834
25,026
1,944,687
9,885
1,862,438
1,872,323
72,364
-
72,364
4,653,894
4,726,258		 Total
funds
2022
£
134,156
1,739,210
-
1,645
3,200
1,878,211
12,019
1,730,506
1,742,525
135,686
-
135,686
4,518,208
4,653,894

Page 25

SCOTTS PROJECT TRUST

(A company limited by guarantee)

BALANCE SHEET AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Short term cash deposits
Cash at bank and in hand
Liabilities
Creditors: amounts falling due
within one year
11
Net current assets
Net assets
The funds of the charity
Restricted funds
12
Unrestricted funds
12		 £
137,355
1,726,990
526,222
2,390,567
( 148,510)		 2023
£
2,484,201
2,242,057
4,726,258
78,646
4,647,612
4,726,258		 £
70,920
2,010,927
157,400
2,239,247
( 153,248)		 2022
£
2,567,895
2,085,999
4,653,894
124,816
4,529,078
4,653,894

Approved by the board of trustees on 23 June 2023 and signed on its behalf by:

T Hoppe Chairman

Company registration number: 03143819

Page 26

SCOTTS PROJECT TRUST

(A company limited by guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2023

Notes
Cash flows from operating activities:
Net cash provided by operating activities
A
Cash flows from investing activities:
Purchase of tangible assets
Net cash used in investing activities
Change in cash and cash equivalents for the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Cash and cash equivalents comprise:
Short term deposits
Cash at bank and in hand
NOTE TO THE STATEMENT OF CASH FLOWS
A
Reconciliation of net income to net cash flow from operating
activities
Net income for the year
As per statement of financial activities
Adjustments for:
Depreciation charges
(Increase) / decrease in debtors
(Decrease) / increase in creditors
Net cash provided by operating activities		 2023
£
110,000
( 25,115)
( 25,115)
84,885
2,168,327
2,253,212
1,726,990
526,222
2,253,212
72,364
108,809
( 66,435)
( 4,738)
110,000		 2022
£
346,742
( 32,679)
( 32,679)
314,063
1,854,264
2,168,327
2,010,927
157,400
2,168,327
135,686
117,967
90,095
2,994
346,742

Page 27

SCOTTS PROJECT TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

1.1 Basis of preparation

The financial statements have been prepared in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Scotts Project Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

There are no material uncertainties about the charity's ability to continue, and so the going concern basis of accounting has been adopted. The financial statements are presented in Pounds Sterling, and are rounded to the nearest pound.

1.2 Company status

Scotts Project Trust is a charitable company limited by guarantee incorporated in England and Wales. The address of the registered office is Scotts Office, Delarue Close, Tonbridge, Kent TN11 9NN. The members of the company are the trustees named on page 1. The Trust is controlled equally by the trustees. In the event of the Trust being wound up, the liability in respect of the guarantee is limited to £1 per member of the Trust.

1.3 Income

Income from donations and grants (including government grants) is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For donations, this is usually on receipt. For grants, this is usually when a formal offer is made in writing, unless the grant contains terms and conditions outside of the charity's control which must be met before the charity is entitled to the funds.

In-kind support is recognised when the charity is entitled to the donated goods, the amount can be measured reliably, and the receipt is probable. Donated goods are measured at market value.

Page 28

SCOTTS PROJECT TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

(A company limited by guarantee)

1 Accounting policies (continued)

Income from charitable activities is recognised to the extent that the charity has provided the contracted services. Income received in advance of the provision of services is deferred on a time basis until such time as the services have been performed.

Income from trading activities is recognised once the event or hire period has been completed. Income received in advance of the provision of services is deferred on a time basis until such time as the services have been performed.

Income tax recoverable in relation to donations received under Gift Aid is recognised at the time of the donation.

1.4 Expenditure

Expenditure is recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be measured or estimated reliably.

Expenditure is stated gross of irrecoverable VAT and has been classified under headings that aggregate all costs related to the category.

Staff costs have been allocated to expenditure headings on the basis of an estimate of the amount of time spent by staff members in each area.

The charity currently has three activities: the residential home - St. Peter's Row, Supported Independent Living houses - Oaks and Willows, and Day Services. Direct costs are allocated against these activities and support costs have been apportioned across the activities based on the proportional use of the cost by each activity.

Expenditure on raising funds includes those costs incurred in seeking donations and does not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include governance costs in connection with administration of the company and compliance with constitutional and statutory requirements.

Page 29

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies (continued)

1.5 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated realisable value of each asset over its expected useful life, as follows:

Freehold property 2% on cost Land not depreciated Motor vehicles 20% on cost Fixtures & fittings 15% on cost Computer equipment 33.33% on cost

1.6 Debtors

Fees receivable are recognised at the settlement amount due. Prepayments are recognised at the invoiced cost prepaid.

1.7 Cash and cash equivalents

Cash and cash equivalents includes cash in hand, deposits held at call with banks and other short-term cash deposits included in current assets.

1.8 Creditors

Creditors are recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be estimated reliably. Creditors are recognised at their settlement value.

1.9 Financial instruments

The charity only has financial instruments of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Page 30

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies (continued)

1.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the Trust and which have not been designated for other purposes.

Designated funds are unrestricted funds designated by the trustees for particular purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Trust for particular purposes. The aim and use of the restricted funds is set out in the notes to the financial statements.

1.11 Pensions

The Trust operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Trust to the fund in respect of the year.

1.12 Taxation

The charity is exempt from Corporation Tax on its charitable activities.

2 Income from donations, grants and legacies

Income from donations, grants and legacies
Donations and grants
Legacies
Government grants		 2023
£
25,660
-
-		 2022
£
100,705
7,929
25,522
25,660 134,156

Donation income in the year includes restricted income of £7,942 (2022: £93,930).

Page 31

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

3 Income from charitable activities

Residential home fees
Allocated to Day Services
Supported living fees and rental income
Day Services fees
4
Expenditure
Expenditure on raising funds
For donations and events
Wages and salaries (Note 7)
National insurance (Note 7)
Pension cost (Note 7)		 2023
£
1,200,913
( 19,333)		 2022
£
1,114,435
( 27,791)
1,181,580
307,909
394,586		 1,086,644
298,948
353,618
1,884,075 1,739,210
2023
£
1,464
7,918
266
237		 2022
£
693
10,740
314
272
9,885 12,019

Expenditure for restricted funds in the current period was £Nil (2022: £Nil).

Expenditure on charitable activities

Residential home
Supported living
Day Services		 Direct
costs
2023
£
955,053
253,690
319,109		 Support
costs
2023
£
154,260
70,066
110,260		 Total
2023
£
1,109,313
323,756
429,369		 Total
2022
£
996,486
328,268
405,752
1,527,852 334,586 1,862,438 1,730,506
Note 5 Note 6

Expenditure for restricted funds in the current period was £28,524 (2022: £43,424).

Page 32

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

5 Direct costs

Wages and salaries (Note 7)
National insurance (Note 7)
Pension cost (Note 7)
Food and household
Establishment
Other direct costs
Profit on disposal of fixed assets
Depreciation
Support costs
Wages and salaries (Note 7)
National insurance (Note 7)
Pension cost (Note 7)
Other support costs
Legal and professional
Governance costs:
Auditors' remuneration for audit and other services
Administration and secretarial		 Total
2023
£
1,067,350
73,005
21,246
34,249
155,993
67,245
( 45)
108,809		 Total
2022
£
1,000,934
69,094
19,702
29,602
143,679
46,877
-
117,967
1,527,852 1,427,855
Total
2023
£
236,322
20,765
4,401
44,892
18,822
9,384
-		 Total
2022
£
220,586
19,996
3,870
33,204
17,700
7,260
35
334,586 302,651

6 Support costs

Page 33

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

7 Staff costs

Staff costs
Wages and salaries
Social security costs
Pension costs		 2023
£
1,311,590
94,036
25,884		 2022
£
1,232,260
89,404
23,844
1,431,510 1,345,508

The average monthly number of full-time equivalent employees during the year was as follows:

Residential home
Supported living
Day Services
Finance and administration
Maintenance
Governance
Fundraising and marketing		 2023
No.
23
5
9
3
2
1
1		 2022
No.
21
5
8
3
2
1
1
44 41

The average monthly number of employees based on headcount during the year was 76 (2022:75).

Key management personnel comprise the trustees listed on page 1 and the senior management team listed on page 2. The total remuneration, including employers' national insurance and pension contributions, of key management personnel was £202,551 (2022: £194,353). No remuneration was paid to the trustees.

No employee received remuneration amounting to more than £60,000 in either year.

Page 34

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

8 Net income
2023 2022
£ £
This is stated after charging/(crediting):
Depreciation of tangible fixed assets 108,809 117,967
Auditors' remuneration 8,084 6,080
Auditors' remuneration - non-audit 1,300 1,180
Pension costs 25,884 23,844

During the year, no trustees received any benefits in kind (2022: £Nil). During the year, no trustees were reimbursed for office expenses (2022: £Nil).

9 Tangible fixed assets

Cost or valuation
At 1 April 2022
Additions
Disposals
At 31 March 2023
Depreciation
At 1 April 2022
Charge for the year
Depreciation on disposal
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Freehold
property
£
3,192,015
-
-		 Motor
vehicles
£
79,395
-
-		 Furniture
fittings and
equipment
£
760,081
25,115
( 82,651)		 Total
£
4,031,491
25,115
( 82,651)
3,192,015 79,395 702,545 3,973,955
796,184
51,723
-		 62,676
9,964
-		 604,736
47,122
( 82,651)		 1,463,596
108,809
( 82,651)
847,907 72,640 569,207 1,489,754
2,344,108 6,755 133,338 2,484,201
2,395,831 16,719 155,345 2,567,895

Freehold property includes £600,000 in respect of land which is not depreciated.

Page 35

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

10 Debtors

Debtors
Fees receivable
Prepayments and accrued income		 2023
£
64,525
72,830		 2022
£
24,219
46,701
137,355 70,920

11 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Accounts payable
Other taxation and social security
Accruals and deferred income
Other creditors		 2023
£
49,813
26,530
65,234
6,933		 2022
£
33,502
28,810
82,026
8,910
148,510 153,248

Accruals and deferred income includes deferred income of £27,402 (2022: £45,143) for fees due in the next financial year.

The movement on deferred income is as follows:

Balance at 1 April 2022
Released to income
Received in the year and deferred
Balance at 31 March 2023		 2023
£
45,143
( 45,143)
27,402		 2022
£
590
( 590)
45,143
27,402 45,143

Page 36

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

12 Statement of funds

Statement of funds
Unrestricted funds:
Fixed asset designated funds
Designated project funds
General funds
Restricted funds
Restricted welfare funds		 At 1 April
2022
£
2,567,895
1,050,000
911,183		 Incoming
resources
£
-
-
1,936,745		 Resources
expended
£
( 108,809)
-
( 1,734,990)		 Transfers
in/out
£
25,588
150,000
( 150,000)		 At 31 March
2023
£
2,484,674
1,200,000
962,938
4,529,078
124,816
-		 1,936,745
7,942
-		 ( 1,843,799)
( 28,224)
( 300)		 25,588
( 44,592)
19,004		 4,647,612
59,942
18,704
4,653,894 1,944,687 ( 1,872,323) - 4,726,258

The restricted funds carried forward at 31 March 2023 relate to grants and donations for capital or other specified projects and the Welfare Fund of £18,704 (2022: £19,004), to be used on the general welfare of service users and staff.

The transfer of £25,588 (2022: £18,277) from restricted reserves to general funds represents expenditure on capital projects out of donations received in prior years, which the donors have specified must be used for the Trust's capital expenditure programme.

Transfers from the general funds to the fixed asset designated fund in both the current and prior year represent the movements on fixed assets. The net transfer from general funds also includes a transfer of £150,000 to designated project funds. The designated project funds are detailed in the Trustees' Report under 'Reserves'.

Prior year
Unrestricted funds:
Fixed asset designated
projects and general funds
Designated project funds
General funds
Restricted funds		 At 1 April
2021
£
2,653,183
800,000
990,715		 Incoming
resources
£
-
-
1,784,281		 Resources
expended
£
( 117,967)
-
( 1,599,411)		 Transfers
in/out
£
32,679
250,000
( 264,402)		 At 31 March
2022
£
2,567,895
1,050,000
911,183
4,443,898
74,310		 1,784,281
93,930		 ( 1,717,378)
( 25,147)		 18,277
( 18,277)		 4,529,078
124,816
4,518,208 1,878,211 ( 1,742,525) - 4,653,894

Page 37

SCOTTS PROJECT TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

13 Analysis of net assets between funds

Analysis of net assets between funds
Tangible fixed assets
Current assets
Creditors due within one year		 Restricted
funds
2023
£
-
78,646
-		 2023
£
2,484,201
2,311,921
( 148,510)
Unrestricted
funds		 Total funds
2023
£
2,484,201
2,390,567
( 148,510)		 Total funds
2022
£
2,567,895
2,239,247
( 153,248)
78,646 4,647,612 4,726,258 4,653,894

In the previous year restricted funds of £124,816 were included in current assets.

Free reserves as noted in the trustees' report comprise unrestricted, undesignated current assets and creditors due within one year.

14 Pension commitments

The Trust operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the Trust in an independently administered fund. The pension cost charge, representing contributions payable by the Trust to the fund for 2023 was £25,884 (2022: £23,844).

15 Related party transactions

There were no related party transactions in the year.

Page 38