## **Trustees’ Annual Report 2021-22** **Period from: 01 April 2021 to 31 March 2022 Charity name: Havering Shopmobility Association** **7.1** **Charity registration number: 1051614** |**Objectives and Activities**|**Objectives and Activities**|| |---|---|---| ||SORP
reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve people with mobility problems within the London
Borough of Havering and other areas, by the provision of
mobility related equipment for use whilst shopping or visiting
Romford Town Centre, and its environs;
To facilitate mobility and travel for longer periods of use as
required at, or away from home, and to use on short breaks and
holidays worldwide.| |Summary
of
the
main
activities in relation to those
purposes
for
the
public
benefit, in particular, the
activities,
projects
or
services identified in the
accounts.|Para 1.17
and 1.19|The main activities of the charity are the provision of electric
scooters, electric wheelchairs, manual wheelchairs and walkers
for people who have limited mobility for use when visiting
Romford Town Centre.
We provide equipment for short term or longer use for people
with temporary or permanent mobility needs and for use on
holiday.
We also sell some disability and mobility aids.| |Statement
confirming
whether the trustees have
had regard to the guidance
issued
by
the
Charity
Commission
on
public
benefit.|Para 1.18|The trustees have complied with their duty to have due regard
to the guidance on public benefit published by the Charity
Commission.| |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| ||SORP
reference|| |Policy on grant making|Para 1.38|Havering Shopmobility does not give financial grants.| |Policy on social investment
including program related
investment|Para 1.38|Havering Shopmobility does not make financial investments.| |Contribution
made
by
volunteers|Para 1.38|Havering Shopmobility is reliant on our team of dedicated
volunteers who deliver our services. Without them, we simply
could not operate. In 2021-22 many of our 35 volunteers
continued to support our service delivery despite the challenges
of Covid-related closures of our two shops.| Page 1 of 7 220629 TAR 2021-22 1051614 ## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP
reference||| |


||| |Summary
of
the
main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We give our users independence to use and enjoy all the
shopping, leisure and health facilities within Romford and further
afield. They benefit from their retained independence and
reduced isolation, whilst the local economy also benefits from
their spending power, which would otherwise be lost.| **----- Start of picture text -----**
Additional information (optional)
Achievements against Our services were significantly affected by the Covid-related
Para 1.41
objectives set closures but re-opened in a Covid safe way at the earliest
opportunity following each closure. Achievements this year
relates more to survival than statistics.
In the last year our equipment - electric scooters, electric
wheelchairs and manual wheelchairs - was used on a total of
4430 times.
A programme of replacing our older equipment was suspended
due to the need to constrain expenditure.
Performance of fundraising Trustees’ financial strategy is to raise sufficient funds to ensure
Para 1.41
activities against objectives the continued viability of the charity. As such Trustees have not
set set objectives or fundraising targets. There has been limited
fund raising in the last year due to the impact of Covid. In the
last year £4,525 was raised.
Investment performance Havering Shopmobility does not make financial investments.
Para 1.41
against objectives
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Page 2 of 7 220629 TAR 2021-22 1051614 |**Financial Review**||| |---|---|---| ||SORP
reference|| |Review
of
the
charity’s
financial position at the end
of the period|Para 1.21|From a financial point of view, we have weathered the problems
of closedown very well. This is mainly due to the financial
support provided through government schemes. Without this
the charity would have had to draw on reserves to a significant
degree. The bank balance at the end of the year was £106,950.
Total Income was £41,880, and our Expenditure was £50,583.
Our reserves exceed the Trustee’s Policy on Reserves which is
to maintain one year’s operating costs.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustee’s policy is to transfer funds not required for short
term use to an interest-bearing account with Metro Bank.
The Trustee’s policy on reserves is to maintain a sum equal to
one year’s operating costs, as a reserve. This is to ensure the
longer term financial stability of the charity in the current
economic uncertainties. This will need careful monitoring as
income will be significantly reduced until user numbers recover.| |Amount of reserves held|Para 1.22|£108,194 (greater than one year’s operating costs)| |Reasons for holding zero
reserves|Para 1.22|Havering Shopmobility holds reserves.| |Details of funds materially in
deficit|Para 1.24|No funds are in deficit.| |Explanation
of
any
uncertainties
about
the
charity continuing as a going
concern|Para 1.23|Covid restrictions has significantly reduced the routine hire of
our equipment during closedown periods and has been slow to
recover since lockdown restrictions have eased. This has had
a consequent impact on income. The charity has sufficient
reserves that this will not affect the financial viability of the
charity in the short term but will need to be monitored for the
future, and strategies developed accordingly.| Page 3 of 7 220629 TAR 2021-22 1051614 **----- Start of picture text -----**
Additional information (optional)
The charity’s principal The charity’s principal sources of funding and the sums
Para 1.47
sources of funds (including generated in the last year are :
any fundraising)  User Subscriptions £ 5,088
 Hire charges £ 18,997
 Sales & commissions £ 5,914
 Donations and fund raising £ 1,241
These are very significantly better than the previous year.
Investment policy and Havering Shopmobility does not make financial investments.
Para 1.46
objectives including any
social investment policy
adopted
A description of the principal Risk Item Minor Event Major Event
Para 1.46
risks facing the charity Loss of Equipment Non return/theft Fire/theft/
destruction
Loss of Finances Theft/Pilfering/Error Theft/Fraud
Bank collapse
Loss of Premises Partial damage or Damage or
destruction destruction
Withdrawal of use
Loss of Staff Illness, absence, Extended
vacancy absence.
Loss of all staff at
the same time
Loss of Volunteers Availability Extended
Gradual decline absence.
Loss of all staff at
the same time
Loss of Trustees Availability
Gradual decline
Loss of Information System failure System loss
Accidental loss or Accidental loss or
erasure erasure
Intentional Intentional
Reputational Bad publicity
Damage Scandal
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Page 4 of 7 220629 TAR 2021-22 1051614 **----- Start of picture text -----**
Structure, Governance and Management
Description of charity’s trusts: SORP
reference
Type of governing document Constitution adopted on 5 [th] December 1995, as amended on
Para 1.25
25 [th] March 1998, 2 [nd] July 2009, 30 [th] June 2014, 15 July 2019
and 20 October 2020.
How is the charity An unincorporated Association
Para 1.25
constituted?
Trustee selection methods Trustees are appointed from members by the AGM of
Para 1.25
including details of any members or a meeting of trustees on the recommendation of
constitutional provisions e.g. an Appointments Panel of Trustees. Officers are elected from
election to post or name of trustees at the AGM.
any person or body entitled to
appoint one or more trustees
Additional information (optional)
Policies and procedures Newly appointed trustees are provided with a portfolio of
Para 1.51
adopted for the induction and information on the organisation, the role of a trustee, key policies
training of trustees and procedures and key information.
Trustees have adopted a Medium Term Plan following a review
of objectives, the skills needed to deliver these and an audit of
current and required skills and commitment. Portfolios of
responsibility have been agreed to use to recruit new trustees
and new trustees have been appointed.
The charity’s organisational Trustees meet on a quarterly basis and receive formal reports
Para 1.51
structure and any wider on policy, resources, finance, reports of sub committees and
network with which the charity operational performance.
works
Trustees established three sub committees to do the work –
Performance and Development to deal with how services are
delivered and future direction; Membership and Staffing to look
after the appointment of trustees, staff and volunteers; and
Fund Raising to oversee the raising of monies essential to
maintain our services.
A Mission Statement and Values were agreed by trustees on
19 January 2015.
The charity’s day-to-day operations are led by a full time
manager supported by a part-time assistant manager with
additional management support as the need arises. Services
are largely delivered by our volunteers who work as a team in
shift patterns.
Services delivery is co-ordinated by a management team
comprising the Chairman, Deputy Chairman, Treasurer and
Manager meeting bi-monthly.
The charity maintains networking relationships with similar
organisations in the voluntary and statutory sectors, and with
local trading and community organisations.
Relationship with any related Havering Shopmobility is not related to any other party.
Para 1.51
parties
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Page 5 of 7 220629 TAR 2021-22 1051614 |**Reference and Administrative details**|**Reference and Administrative details**| |---|---| |Charity name|Havering Shopmobility Association| |Other name the charity uses|Havering Shopmobility| |Registered charity number|1051614| |Charity’s principal address|Havering Shopmobility
1 The Brewery, Waterloo Road,
Romford, RM1 1AU| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
1 Michael JOYCE Chairman Re-elected 19 July 2021 The AGM or the
Trustees
2 Jackie TOKLEY Deputy Chairman Re-elected 19 July 2021 The AGM or the
Trustees
3 Brian SAUNDERS Re-elected 19 July 2021 The AGM or the
Trustees
4 Christine FOLAN Retired 19 July 2021 The AGM or the
Trustees
5 Gillian COLVIN Re-elected 19 July 2021 The AGM or the
Trustees
6 Elaine GREEN Re-elected 19 July 2021 The AGM or the
Trustees
7 Michael MITCHELL Re-elected 19 July 2021 The AGM or the
Trustees
8 Adrian SHERIDAN Appointed 18 January 2021 The AGM or the
Trustees
9 Jack WEBB Appointed 18 January 2021 The AGM or the
Trustees
10 Peter MILLWARD Treasurer Appointed 18 January 2021 The AGM or the
Trustees
11 Clark Curran Appointed March 2021 The AGM or the
Trustees
12 Vacant
–
Corporate trustees names of the directors at the date the report was approved
Director name
None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
None
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Page 6 of 7 220629 TAR 2021-22 1051614 **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how None this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from None the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information) Type of adviser Name Address** Independent Financial Examiner Mr John Percy c/o Havering Shopmobility ## **Name of chief executive or names of senior staff members (Optional information)** Ms Mandy Bunn, Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None ## **Other optional information** Intentionally blank ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** |**Declarations**|**Declarations**|**Declarations**| |---|---|---| |**The trustees declare that they have approved the trustees’ report above.**
**Signed** **on behalf of the charity’s trustees**||| |**Signature**||| |**Full name**|Michael JOYCE|Jacqueline TOKLEY| |**Position**|Chairman|Deputy Chairman & Treasurer| |**Date**|17 July 2022|17 July 2022| Page 7 of 7 220629 TAR 2021-22 1051614 ## **Havering Shopmobility 2021/22 accounts.** ## **Independent Examiner’s Report to the Charity Commission.** **Charity Name & Number:** Havering Shopmobility **1051614 Accounting year:** 1st April 2021 – 31 March 2022 **Opening statement:** As the nominated Independent Examiner for Havering Shopmobility’s 2021/22 accounts I confirm that: - The charity is not a Company. - The charity’s gross income is less than £250,000 - The charity is not VAT registered. - The charity’s governing document (its constitution) does not require “accrual” accounts nor professional auditing/examination. - The accounts have been prepared on a ”receipts & payment” basis. - The charity’s trustees have elected to have an Independent Examination of the accounts. - I, acting as the Independent Examiner, declare that I am neither a trustee nor do I have any close relationship with any trustee of the charity. This report should be read in conjunction with the Charity Commission’s reporting form CC16a. ## **Report.** I am confident that the Charity Commission’s end of year accounts reporting form CC16a accurately reflects the accounts maintained by Havering Shopmobility throughout the 2021/22 accounting year. Further, I confirm that the CC16a form includes the end of year statement figures for the charity’s Current and Deposit bank accounts. . The charity’s personnel have fully cooperated with my examination of the accounts and provided all the relevant documentation that I requested (the account income and expenditure spread sheets; bank statements; Petty Cash record etc,). Like many other organisations, tthe Covid19 pandemic has had a significant impact on Havering Shopmobility’s finances. Havering Shopmobility provide the public with the opportunity to hire mobility aids (eg. electric “buggies”) so that they can utilise the shopping and other amenities of Romford town centre. As such, their main source of income comes from registration and user fees. However, user numbers have not yet returned to pre-Covid level and as a result, the charity has recorded a financial loss for this financial year. Havering Shopmobility’s 2021/22 total income was £41,880 (of which £8.800 was Government support) with outgoings of £5,375 resulting in an operating loss of £9,495. The reduction in user numbers (and income) is probably due to several factors over which they have no control such as changes in shopping habits, the trend towards out of town shopping centres, and on-line shopping etc. which are also affecting many businesses on the high street. Fortunately, the charity has sufficient reserves to “weather” this year’s loss. However, the Trustees are aware of the situation and are in the process of making operational changes to address the issues. As required by the Charity Commission’s guide lines, the bank balance shown for both the start and end of the financial year has been declared as a “net” amount ie. the bank balance as shown on the bank statement less: - Any un-presented cheques (there are none, since the charity has adopted electronic payments) - Any other liabilities against the charity (eg. unpaid bills) – of which there are none. There have been no asset sales during this accounting period. However, the electric mobility equipment has been written down (depreciated) by approx 20% primarily due to ageing. ## **End of report** Mr J. Percy 54 Fairfield Ave Upminster Dated: 9[th] Aug 2022 Essex RM14 3AY Tel: 01708 640755 CHARITY (OMM155ION FOR EN(AAND ￿ WMES 1051114 Recei tsand ments accounts CC16a F¢rtt* p•thd l* Aw"12021 To 31st 2022 Seclioii A Receii)ts aii(I i)ayments Unftstncted funds Restnct•d fuTrds EndowrTrent fvnds T*Jl•l fw A1 Rec 72 1.177 Fnt 1QO JRS GrTtlF￿￿l 11.167 to￿{GrO￿ trAR) 41 41 11tsm Tot•1 r•c•lpts 41 99T CCTVI & HMRC P4 137 11$ 378 Str*k FLY R4M 182 1,111 169 Ilj Sub tt*•i 10337 51. 51,1107 A6 Cash funds knst yw•nd 7378 CCXX R1 •)>Jwts ISSI Section B Statemeiit of assets and liabilities at the end of the period EndwThrrt luTrds nds B1 Cuh fund• 3.421 Endtyrnnt tunds lunds nds Del371 s Det4115 CuTh•rt DetsiLs BS U•blitl•• Ig/7 Ctsx R2 •t£rJJThts ISSI