ESSEX RESPITE & CARE ASSOCIATION REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 COMPANY NUMBER . 3088636 REGISTERED CHARITY NUMBER . 1051589 LB Group Advisory Ltd Swift House Ground Floor 18 Hoffman$ Way Cbelmsford ex ADIAQTOA 1911212024 COMPANIES HOUSE A39
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ESSEX RESPITE & CARE ASSOCIATION INDEX TO TH,E FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page )mpany Infomiation Report of th¢ Trust¢¢s Report of the Independent Examiner stst¢m¢nt of Fingncial Activities Balance Sheet 10 Not¢s to th¢ Finan¢ial Statements 11-16 Income and Expenditurc Account 17
ESSEX RESPITE & CARE ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION The charity is register¢d and is a ¢omp8ny limited by. guarante¢ governed by its Memorandum and Articles of Association. Chariry No. 1051589. Company No. 3088636. DIRECTORS AND TRUSTEES Dr S Acharyya MrGSPage MrIDKing Ms N J Jones (Resigned 7 September 2023) Mr K M Davies (Chairperson) Mr R R Taylor Ms K L Mead-Farmer (Appointed 30 January 2024) Ms R M Salvage (Appoinied 3 June 2024) Mr R W Barclay (Appointed I l November 2024) SECRETARY Mr K M Davie5 SPECIALIST ADVISERS Ms M Leach Ms Z Srnall¢y RECISTERED OFFICE Suite On¢ Well Lan¢ Danbury Essex CM3 4AB INDEPENDENT EXAMINER Mr M. Philpott BFP FCA LB Group Advisory Ltd Swift House Ground Floor 18 Hoffinans Way Chelmsford Essex CMI IGU BANKERS The Co-operative Bank PLC POBOX 101 l Balloon Street Manchester M60 4EP Alderniore Bank PLC Apex Plaza Forbury Road Reading RGI IAX HUMAN RESOURCES ADVISORS Avensure Limited South Central I I Peter Street Manchester M2 5QR
ESSEX RESPITE & CARE ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their report and the unaudited financial statements for th¢ year ended 31 March 2024. These comply with CULTent statutory requirements and wlth the goveming do¢ument. This report also serve5 as A Dire¢tors' report as required by the Companies Act 2006. Thc Essex Respite & Care Association (ERCA) was incorporated in August 1995, under ihe name of Mid Essex Respite Care Association, &s a company limited by guarantee. It is registered with the Charity Commissioners. OWECTIVES The Company's Memorandum and Articles of Association slate tts objects to be the support of indivtduals living with mental illness and to pr¢)vid¢ respite for their carcrs. A1VITIEs The principal activity undertaken is the employment of trained Support Workers who provide respite. inforniation and support for carers and care-receivers. This occurs for a few hours per week and is arranged with the agreement of all concerned. It can involve any reasonable assistan¢e or aclivity that meets the needs of the car¢r an¢Vor care- Tecciver and could include assistin8 With the day-to-day needs of the care-receiver or allowing the carer trj have a short break from the caring role. The assigned Support Worker may provide assistance in the carer's home environment or in the wider ¢ommunity where the care-receiv¢r may engage in a wide range of activities in the company of the Support Worker. Thes¢ activities may include swimming, bowling, yoga, visits ¢0 the cinema. snooker. cycling. shopping or visiting siles of local interest amongst others. The service aims to complement and assist work undertaken by both ihe Health Authorities and the County Council with whom close coniact is maintained. Carers need infonnation well as respite and with this in mind much inforniaiion is held in the office and can be Accessed by ¢ontactin8 one of the Managers. PUBLIC BENEFIT The service is a public benefit available for the use of all care-receivers and carcrs of people aged 18 years and over with mentsl h¢&lih needs in the area. ORGANISATION Responsibility under the Company's Memorandum and Arti¢les of Association for controlling ils management and administration lies with a Management Board made up of the Trustees. who are also Directors of the Company. The Managernent Boord 15 appoinled by the membership at the Annual General Meeting. At each Annual Gen¢ral Meeting all current Board members are required to retire from office though all such members ar¢ eligible for re- election. The minimum number of Board mcmbers is three and the m&xirnum is Currently twelve. The Board itself may appoint any. person to be a Board memb¢r ciiher to fill a casual vacancy or as an addition to the existing members. New appointees are Identifi in 8 number of ways: through personal contacts of the existing members. as a result of volunteers putting themselves forward at the Annual Genernl Meeting; through voluntary sector re¢ruitment agencies; and through articles and advertising in the press. All Board members are volunteers and they currently meet rnonthly lo receive reports and to monitor progress. The Chairp¢rson nornially deals with any urgent issues arising between meetings and takes decistons when ne¢essary. Committee meetings Composed of Board members occur when required - for example. to deal with fundraising. They report their.findings ba¢k to the Board. Board members are a150 often involved in assisting the running of the organisation in a variety of ways. The present Board possesses expertise in m¢ntal health isSUCS. The Trustees comply with the duty in section 4 of the Charilies Act 2006 to have due regard to public benefit guidance published by the Charity Commission in deciding what activiti¢5 ar¢ to be undertaken. Details of Trustees who served on th¢ Board during the year are shown on page 3. The Company ernploys two Managers. both on a part-time basis, who report to the Management Board and who a responsible for the delivery of the service. The Managers are assisted by a specialised Client Liaison Officer who is also employed on a part-time basis and two part-time Administrdtive Assistants. Support Workers are employed to visit ¢arers' aDd uar¢-re¢¢iv¢rs' homes and provid¢ support and respite.
ESSEX RESPITE & CARE ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024- continued REVIEW OF PROGRESS AND ACHIEVEMENTS During the year to 31 March 2024 an average of171 support hours per week were provided to clients whtch equalled Ihai of the previous year. The number of clients in March 2024 w&8 42 which equalled the number receiving the service in MaTch 2023. During the year ending 31 March 2024 a tolal of 50 different clients received a s¢rvice in at least one month of the year which was an increase from 47 for the year ending 31 March 2023. Thanks in large measure to monies received from The Fore Trust the year saw the Company able to employ a second part-time administrator who undertook some of the duties previously undertaken by management and was also able to provide a resource for other items of work. This allowed th¢ rnana8ers to prioritiK the marketin8 of the servi¢¢ and to make progress in other areas of work. A Communicaiion Plan was subsequcnily approved by the Management Board in Septembcr 2023 for the period lo September 2024 which airned at raising awareness of the Company and the service Provided. An tncTeased level of networking was undertaken with meetings and events attended at community, voluntary and professional support groups. The Communication Plan also underlined the need to become involved with social media and a Company Facebook a¢count was Created and input about available services was put on other Facebook pages, An a¢tiv¢ policy of diglributin8 leaflets to Doctors, surg¢ri¢s was undertaken, A pan of the Communication Plan included making improvements to the Company website which had become dated and not fully operaiional. Work was subsequently undertaken improve the website and this now includes more information on services provided and client feedback. The issue of updatin8 Written procedure documents was giv¢n priority during the year and one of the truste¢s undertook to lead the work. A PrOSaI was agreed by the Management Board to separate out strategic and operntional policies with ihe latter being rtviewed and hgTeed by the manager5 leaving the Management Board to concentra* on the srrategic documents. It w&$ c3)nsidered thal this approach would allow more policies lo be ¢ffe¢tively covered in any one year. As in the previous year written procedures prnvided by QCS Limited were used os a framework and much work was undert&kcn in ensuring that they reflected Company operation5 With particular emphasis bring given to Safeguarding, Whistleblowing, Complaints, Data Protethion and Confidentiality poli¢ies. It was decided during the year to progress the development of an on-line Care Management System usable by both man8gemenl and support workers. The Company already had a¢cess lo Zuri which is operated by Car¢ Software Solutions Limil¢d and after researching a couple of other systems it was de¢ided that Zuri best met the needs of the service with regards to care planning, rostering And financial management. Resources were ¢ornmirted to the input of all necessary Client data and roll-out commenced in January 2024. A few difficulties were experienced Ihou8h it is planned to be fvlly operational during 2024125. Efforts were made during the year to strengthen the Managerneni Board and the Company was pleased to welcome Ms K. Mehd-Famier who as a fomer support worker brought experience of the ¢gre profession to the Board. Also, the Board was pleased to welcome Ms M. Leach who is a ¢arer and Ms Z. Smalley a fomier support worker as Specialist Advisers. The year also saw the departure of Lena Day who had be¢n a manager for five years and th¢ Company was pleased to recruit Ms Gemma Bainc5 who has worked for other organisations which provide care for vulnerable individuals living in the community. Thanks are due to a number of people and organisitions for their help and assi$tan¢¢ during the year,, The Company's laDdlort E. J. Coombs Soli¢itors, for PTovidiDg a¢¢ommod8tion foT ¢11ng$, busin¢ss advice and IT infrastructure. Adrninistrative and other volunteers who 8ave their time to the Charity during the year. The charitable organisations and individua15 who continue to support us and a55iSt in the funding of the organisatton (see below). The Management Board was v¢ry pl¢as¢d to receive donations during the year from The Tudwi¢k Foundation. The Sobell Foundation, The Tula Trust. the forn?er Aedile Lodg¢ 3281. The Edward Gostling Foundation, Essex Community Foundation (from the Diana Tinson Fund), Fowler Smith & Jones Charitsble Trust. Mrs Smilh & Mount TTusi The Inman Charity, The Fore Trust, Marsh Charitable Trust and Tesco PLC alon8 with several individuals. The Managemeni Board is grateful to all the donors. Finally, thanks are due to the Management, Supprt Workers. volunteers and membets of the Management Board. Without the efforts of all the aforementioned people the Charity would not be held in such high regard.
ESSEX RESPIT.E & CARE ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 - continued FINANCES The overall fllianciaL effect of the year's activities on the Unrcstricted and the four Restricted Funds that operated during the financial year wa5 a loss with net outgoing resources of £9,074 compared with net incoming resources of £4,610 in the previous financial year. This decreased the total of ihese Funds at 31 March 2024 to £70.920 (2023 £79.994). The four Restricted Funds which operated durin8 the financial year receiving monies, or carrying fonvard monies from previous years. We specifically for the employment of support staff (expenditure of £15,000), for infection control (expenditure of £188 which related to the depreciation of assets purchased in 2020121), for Inforniaiion Technology (expenditure of £2,104) and for Aclivilies undertaken by clients (expenditure of £5,512). Nearly all accrued resources pertaining to these Funds at 31 March 2024 relaled to the Unrestricted Fund which had a balance in hand of £67,612 whilst ihe Restricted Funds collectively showed balances in hand of £3,308. In addiiion to the,aknve funds the Company was exceedingly grateful to receive an endowment during March 2024 from the Edward Gostling Foundation in the sum of £75.000. The Edward Gostling EndowThent Fund provides the Management Board wilh 8reater certainty and flexibility relating to incornc. The Fund is 10 be held for five ye& following which it may be used for any purpose that furthers ihe Charity's objectives. However, in the interim the capital and interest of the Fund may bc used to bolster reSCeS if they have fallen to an unacceptable level at the end of the accounting year subject to reserves not exceedin8 four months op¢ratRn8 costs. Al 31 March 2024. following re¢eipt of investment income of £124 which when added to the capital sum resulted in a balance for The Edward Gostling Endowm¢nl Fund of £75,124 al that dale. The largest source of income for the Company during the year was from client fees with £230,254 received which represented 840/0 of total Company income {2023 - 78 %) excluding the Endowment sum. Inwme from membership, A¢livities for generating funds and donations was £42,197 (150/0 of totsl income excluding ihe Endowment sum) of which the largest donation was £1 0.000 received from The Fore Trusf. Three other notsble sums of £5,000 each were received via the Essex Community Foundation (from the Diana Tinson Fund), from The Sobell Foundation and from The Inman Charity. Small sums were also accrued fmm bank interest (£1,628) and miscellaneous income (£1,147). Concerning exp¢nditur¢ stsff salaries and wages plus associated costs amounted to £224,543 (2023 £206,758). The other main item of expenditure was tTavel which totslled £26.250 (2023 £29,284). This saving of £3,034 compared to the previous financial year was largely due to lower fuel prices which reduced the mileage rates for stsff reimbursement by nearly IOO/o. The financial deficit of £9,074 in 2023124 on the combined Unrestricted and Restricted Funds was a disappointment after the Surplus of £4,610 in 2022123. A noticeable factor in this w&s the reduction in income from donations which fell from £61,706 in 2022123 to £42,113 in 2023124. This unpredictability in donation and grant income underlines the value of The Edward Gostling Endowmcnt Fund as an additional source of support, in extremis. In previous years the emphasis has fallen on increasing client fees lo meei a deficit. Whilst fees were increased by 6.40/0 in August 2023 to £25 per hour the Management Board took the view that any further increases might impa¢t negatively on demand for the service. The accounls have been examined by LB Group Advisory Ltd havin8 regard to the requirements of Current legislalion and the Statement of Recommended Pracii¢e applicable to ch1t]eS preparing their accounts in accordance with th¢ Financial Reporting Standard tn the UK and Republic of Ireland (FRS 102) (effective l January 2019). F[uRE PLANS The Board remains committed to the goal, as identified in the Future Plans section of the Report of the Trustees for the year ended 31 March 2023, of increasing the number of hours of weekly service delivery and reducing reliance on grants. As identified elsewhere in ihis report the Charity has, in the past year, undertaken a numberof initiatives that should allow an increase in the number of hour5 of service-delivery moving forward. These include the implementstion of the Zuri Care Management System lo streamline administration around the provision of Support Workers, recruitment of additional staff and greater use of volunteers to focus on back-office duties. with the aim of allowing the managers to focus on networking and the promotion and marketing of se]ceS. It is hoped to start to see the retum on this investment with higher client numbers and fe¢ incom¢ in 2024125 resulting in a reduction in reliance on grants.
ESSEX RESPITE & CARE ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024- continued PROVISJON OF SERVICES Th¢r¢ are now no contractually agreed minimum service requirements. QUALITY MANAGEMENT The Company has in place a set of quality stsndards with documented procedures to ensure ihat activities are undertaken in a professional manner and in compliance with all employment and health and safety at work legislation and with relevant professional codes of conduct. These quality stsndards are continually under review. STAFF MANACEMENT An appraisal scheme for all stsff is actively operated. RESERVES POLICY The Management Board has set an objective of maintaining a financial reserve sufficient for an orderly closure of the business, including an amounl to wver r¢duThdan payments, in the ¢v¢nt of verSe conlingen¢i¢s, Th¢ sum required to achieve this at 31 March 2024 is approximately £44,000 compared with Unrestricted Fund net current sets at that date of £67,462. INVESTME1 POLICY Al the present lim¢ the Company d¢po$its rnonies th8t are not immediately required in bank &cUnIS held with the Coperative Bank plc and the Aldennore Bank pl¢. Whilst the Company's Memorandum of Association perniils investing such monies in a wide variety of ways, there are Currently no plans to use these powers. All such monies will continue to be held in "risk-free" bank accounts. RISK REVIEW It is the stated policy of the Management Board to conduct an annual assessment of the risks affecting the Company and to prepare and keep updated a risk register. The likelihood and impact of the identified risks are Considered as are the conttDls in place and possible further steps to mitigate them to reduce the residual risk to th¢ organisation. The Trustees can confirni thal the major risks to which the Company is exposed have been reviewed and systems have been established to mitigate ihose risks Whe possible. On Ixhalf of the Trustees 6e•lk P* Geoff Page. Trustee and Treasurer. Date: 17 December 2024
ESSEX RESPITE & CARE ASSOCIATION Independent Examiner's Report to the Trustees of E85ex Respite & Care A58oelatlon ('th¢ Compaoy,) I report to the Trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of Essex Respite & Care AssociatioD {'the Charitable Company,) for the year ended 31 March 2024 which comprise the Statement of Financial Activities. the Balance Sheet and related noles. This report is made solely to the Charity's Trustees. as a body, in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to ihe Charity's Trusiees those matters l am required io SL*e to them in this report and for no other purpose. To the fullest extent pemitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work. for this report, or for the opinions I have fonned. Responsibilldes and basis of report As the Trustees of the Charitable Company you are responsible for the preparntion of the fmancial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself that the fin¢la] statements of the CharitAblc Company arc not required to be audited under Part 16 of the Act and are eligible for indcpeDd¢nt examination, I report in respect of my examination of the Charitable Company's financial statements carried out under Section 145 of the Charities Act 2011 ('the 201 l Act,) and in carrying out my examination I have followed all the applicable Directions given by the Charity Comrnission under Section 145(5)(b) of the 2011 Act. An independeni examination does not involve gaihering all the evidence that would be required in an audit and nsequenily does not cover all ihe matters that an audiior considers in giving their opinion on the financial statements. The planning and )ndUCt of an audii goes beyond the limited assurance ihat an independent examinaiion can provide. Consequently l expr¢s$ no opinion as io whether the finan¢iAI statements present a 'tru¢ and fair. view and my report is limited to those spe¢ifi¢ matters set out in the Independent Examiner's statement. Independent Ex4mlner'i J¢atement I have wmpleted my examination. I confirni that no material matters have wme to my attention in connection with the examination giving me cause io beli¢ve that in any material respect.. accounting records were nol kept in respect of the Charilable Company as required by S¢ction 386 of the 2006 Act; or the financial statements do not acwrd with those records; or Ihe financial sthtements do not comply wilh the a¢untIng Tequirements of Section 396 of the 2006 Acl other than any requiremeni that the finan¢i81 statements give a true and fair view which is not a matter considered part of an independent examination. or the financial slaiements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for a¢¢ounling and reporting by oharities applicabl¢ to charities preparing their accounts in aeKordan¢¢ with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection wilh the exarnination to which artention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Mark Philpott BFP FCA LB Group Advisory Ltd Swift House. Ground Floor, 18 Hoffmans Way Chelmsford CMII IGU Date:
ESSEX RESPITE & CARE ASSOCIATION STATEMENT OF FINANCIAL ACTtVlTIES FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted Endowment Fund Funds Fund Total Funds 2024 Total Funds 2023 Note Intome ind Endowments from: Donations & Legacies Charitable Activities Investment Inwme Other 21,697 230,254 1,434 1,147 75.000 96,697 250,754 1,628 1,147 61,796 218,494 311 .175 20,500 70 124 Total Income #nd Endowments £254 532 £20 570 £75 124 £350 226 £281776 Expendlture on: Charitable Activities 261,072 22,054 283,126 274,691 Raising Fund5 300 750 1.050 2,475 Total Expendlture £261372 £22 804 £0 £284 176 £277 166 Net (Expenditure)I Ineome (6,840) {2,234) 75,124 66,050 4,610 Balances brought forward al April 2023 74,452 5,542 79,994 75,384 BalAnces carried fonvard at 31 MAr¢h 2024 £67612 £75 124 Conllnulng Opergllons The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure is derived from continuing activities. The Statement of Financial Activities also complies with the requirernents for an ineome and expenditure Acwunl under the Companies A¢1 2006. The no*s on pages l I to 16 forni part of ihese a¢UnIs.
ESSEX RESPITE & CARE ASSOCIATION COMPANY REG.No.3088636 CHARITY REG.No.10SJ589 BALANCE SHEET AT 31 MARCH 2024 Note 2024 2023 Flxed Assels Tangible fixed assets Current Assets DebtOTS C&8h at bank and in hand io 21,139 150 535 171,674 24,501 107,894 Ll•blllik$ Creditors: Amounts falling du¢ within one year 26.657 Net Current A55els 145017 Net Assets £146 044 £79 994 Funds Unrestricted Reslricled Endowment 67.612 3,308 74,452 5,542 £146 044 £79 994 For the period ended 31 March 2024, the Charitsble Company ts ¢nlitl¢d to exempiion from audit under Section 477 of the Companies Act 2fX16 relating to small companies. Neiiher the Members nor the Trustees have required ihe Company to obtain an audit of its financial stslements for the year in question in accordance with Section 476 of the Companies Act 2006. Th¢ Tru$tees acknowledge their responsibilities for.. ensuring that the Charitable Company keeps accounting records that comply with Sections 386 387 of the Companies ArA 2006 and preparing financial statements which give a true and fair vicw of the state of the state of affairs of the Charitable Company as at the end of each financial year and of its surplus or deficit for cach financial year in accordance with the. requirernent5 of Sections 394 and 395 and whi¢h otherwise comply wilh the requirements of th¢ Companies Act 2006 relating to financial statcrnent5, $0 far as applicable to the Charitable Company. These accounts have been prepared in e0rdanCe with the provisions applicable to charitable companie5 subject to the Small companies regime. The financial statements w¢re approved by the Board of Trustees and authorised for issue on 'T7'DéeémbéY2(Y24 and were signed on its behalf by: Ge•6kP Geoff Page. Trustee and Treasurer. 17 December 2024 The notes on pages I l kn 16 fom) part of these financial statements. io
ESSEX REsprrE & CARE ASSOCIATIO]Y NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Essex Respite & Care Association is a private Company limited by guarantee incorporated in England and Wales. The registered office is Suite One, Well Lane. Danbury, Essex, CM3 4AB. ACCOUNTING POLICIES Basis of preparing the financi81 stgtements The financial statements have been prepared under the historical cost convention and are in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charities preparing their a¢¢ounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Jreland (FRS 102) (effective l January 2019)- (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland (FRS 102) and the Companies Act 2006. The Chwity meets the definition of a public benefit entity under FRS 102. The financial slatements are prepared in sterling, which is the functional currency of the Charity, Monetary amounts in these financial statements ar¢ rounded the neare £1. LtgAI Stgtus of the Chgrity The Charity is a private company limited by guaftnke incorporated in England and Wales and has no share apital. In the event of the Charity being wound up, the liability in respect of the 8uarante¢ is lirnited to £1 per member of the Charity. Going ¢on¢ern At ihe time of approving the financial statcments the Trustees have a reasonable expectalion that that th¢ Charity has adequate resources to continu¢ in operdtional existence for the foreseeable futur¢. Thus th¢ Trustees have adopied ihe 80in8 concern bosis for the preparation of the financial statements. Fund accounting Unrestricted funds are available to spend on activities that further any of the purposes of the Charity. Designated funds are unrestricted funds of the Charity which the Trustees have de¢id¢d al their discretion to set aside to use for a specific purpose. The aim and purpose of each dcsignaied fund is set oul in the notes 10 the financial stal¢rnents. Restricted funds are fvnds of the Charity which are subject to specific conditions from ihe donor as to how they rnay be used. The aim and use of each restricted fund is set out in the notes to the financial ststements. Endowment funds are funds of the Charity which are to be used for specific purposes dependent on the operntive provisions of each Deed of Gift. The pzovisions and use of each endowment fund are set out in the notes to ihc financial statements. Ineom¢ Income is reeogniyed when the Charity has entitlement to the funds, any perfomlance conditions attached to the item of income have been met. it is probable that the income will be recetved and the amount can be rneasured reliably, Cash donations, grants and gifts are recognised on receipt. Other donations, grants and gifts are recognised once the Charity has been notifi¢d of the donation unless perforniance conditions require deferral of the amount. Income from Gift Aid tax reclaims is recognised for any donations with Televant Gift Aid Certificates as income in the year of receipt of the donation with any amounts of Gift Aid not re1Ved ai year-end accounted for in debtors as accrued inrA)me. Gross interest on deposit funds held is included when receivable. Employee benefits The cost of any unused holiday entitlement is recognised in the perlod in which the employee's services are received.
ESSEX RESPITE & CARE ASSOCIATION NOTES TO THE ACCOUNTS FOR THE'YEAR ENDED 31 MARCH 2024- eontinued Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third paty, it is probable that settlement will be required and the amount of ihe obligation can be Measur reliably. All expenditure is accounted for on an arual$ basis and is classified under headings that aggregate all costs related io the calegory. Expenditure on raising funds comprises fvndraising costs Incurred in seeking donations, grdnts and legacies. Support costs Comprise those cosis which are incurred directly Tn support of expenditure on the obj¢ct$ of the Charity and include financial and oif)¢e costs. TAnglble fixed Assets Tangible fixed assets costing more than £100 are cèpitalised at their historical cost when purchased and subsequently measured at Cost or valuation net of depreciation and. any impairnicnt losses. Depreciation is provided to write off the cost or revaluated amount, less an estimated residual value, of fixed &8sets over their expected economic useful lives on the following bases.. Fixtures and fittings 250/0 on reducin8 balance Inforniation technology equipment 500/0 on reducing balance The need for any irnpaimient of a fixed asset write-dol is considered if there is concern over the caryin8 value of an asset and is Assessed by comparin8 that ¢arryin8 value against the value in use or realisable value of the Se1 when eppropriat¢. The gain or loss arising on the disposal of an asset is det¢rniined &s the difference beNeen the 1¢ pro¢eeds and the carrying value of the asset and is recognised in net income/(expenditure) for the year. Debtorg Accrued income is included at the best estimate of the amounts receivable at the balance sheet date. Cash At bank and In hgnd Cash al bank and c&sh in hand includes Gash and short temi highly liquid investments with a short maturity of three months or less frorn ihe dale of acquisition or opening of the deposit or similar account. Creditors Creditors are recognised where the Charity has a present obligaiion resulting from a past event that will probably resuli in ihe transfer of funds to a third paty and the amount due lo settle the obli8ation can be rneasured or cstimaied reliably. Pension eontrlbullons The Charity operaies a defined contribution pension plan which complies with the Pensions Act 2008 and to which all employees are entitled to join. The Charity pays fixed Contributions into a separate enlity and there are no further payment obligations wilh the &ssets of the plan bein8 held separately from the Charity in independenily administered funds. The contributions are ¢0sn1d as an expense in the Siatement of Financial Activities when they fall duc. Any amounts not paid at the end of the fmancial year are shown in arxruals as a liability in the balance shttt. Taxation The Charity is exempt from LX)rporation tax on its Charitable activities. Critical a¢eountin2 tial gnd Judgements E5timal¢s and judgements are continually evaluated and are based on historical experience and other factors including expectstions of future events. The Charity makes estimatrs and assumptions concerning the future. The resulting accounling estimaie and assumptions will. by definitton, Seldom equal th¢ related actual results. The key assumplions concerning the future and key sources of estimation of uncertainty at the reporting date Ihat have a significant risk of causing a material adjuslment to the ¢arrying amounts of assets and liabilities within the ncxt financial year notably includes the estimation of the useful economi¢ life of IT equipmeni. 12
ESSEX RESPITE & CARE ASSOCIATION NOTES TO THE ACCOUNVS FOR THE YEAR ENDED 31 MARCH 2024 - continued VOLUNTARY INCOME 2024 2023 DonAtiony & Lega¢les Donations from Charitable TNsts Donations from Organi5alions Sponsorship of Fun Walk In Memoriam Membership Subseriptions Personal Donations 94,200 1.535 796 61,070 407 86 90 143 £61796 84 82 CHARITABLE AcfiviTIES 2024 2023 Fees for Services Grdnts Received 230,254 20.500 £250,754 218,494 £218.494 INVESTMENT INCOME 2024 2023 Interest Receivable 311 £311 CHAIUTABLE ACTIVITIES Unrestricted Restricl¢d Endowment Totsl Funds Total Funds Fund Funds Fund 2024 2023 Dlreel Co$ts Wages, National Insurance, Pension Travel and Subsistence Care Receiver Activities 141,319 21,781 14,250 3,826 155,569 25,607 145,426 31,420 £167 644 £19 762 £0 £187 406 £183 636 Support Costs Wages, National Insurance, Pension Staff Training Courses Telephones 68,314 2,099 2,755 660 68,974 2,099 2,755 61.332 2,181 2,356 F il ill Printing, Postage and Stationery R¢nt and Rates Insurances Travel and Subsistence Payroll Processing Charges Computer Costs Support Worker Overheads Recruitment HR & Procedujts Depreciation Office Move Sundry Expenses 1.824 7,200 1,016 643 1,485 1,217 602 50 4,535 77 1,824 7,200 1,016 643 1,485 2.046 602 50 4.535 880 .909 7,132 974 1,383 1,270 3,355 353 829 4,535 1,786 571 868 £90,005 803 469 £92 286 469 £94 578 £2,292 £0 Governance Costs Independent Examinatton Fee £1,142 £0 £0 £1,142 Total Charitable Activities £261072 £22,054 £0 £283,126 £274 691 13
ESSEX RESPITE & CARE ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR EIYDED.31 MARCH 2024 - continued EXPENDITURE ON Staff Costs Other Costs Total 2024 Totsl 2023 Depreciation Charitable Activities: Direct Costs Support Costs Govemance Costs Raising Funds 155,569 68,974 31,837 24,724 1,142 187,406 94,578 1.142 1,050 £284 176 183,636 90,005 1,050 880 £224 543 £880 £58 753 £277 166 EMPLOYEES AND TRUSTEES 2024 2023 Sl*ff Cos¢$: Wages and Salaries National Insurance Pension Costs 214,386 4,984 196,002 5.407 £224 543 £206 758 2024 Actual Number 2024 Full Time Equival¢nt 2023 Actual Number 2023 Full Time Equivalent Average Monthly Number of Employees durlng the Year: Managem¢nt and Supervision Administraiion Support Workers 13 18 12 16 No employee earned £60.000 or more during the year. None of the Trustees received any remuncration or claimed any expenses durin8 the year ended 31 March 2024. TANGIBLE FIXED ASSETS Equipm¢nt Cost: At l April 2023 Additions Retirements At 31 March 2024 7,475 105 £7,370 Depreeliilon; Ai l April 2023 Charge Retirements Ai 31 March 2024 5,568 880 105 £6,343 Net book value: At 31 March 2024 £1.027 At 31 March 2023 14
ESSEX RESPITE & CARE ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 - continued 10. DEBTORS: Amount filling due within one year 2024 2023 Trade Debtors Prepayments atMI Aru¢d Income 20,075 23,707 £21 139 £24 501 11. CREDITORS: Amounts falling due wlthln one year 2024 2023 Trade Creditors Other Creditors 374 522 £26 657 £29 807 12. ANALYSIS OF FUNDS Balance April 2023 Income Expenditw¢ Balance 31 March 2024 Unrestricted Fund 74,452 254,532 261,372 67,612 Restricted Funds'.- (l) Support Staff (2) Infection Control (3) Inforniation T¢¢hno108y (4) Activities Totsl Restricted Funds 15,000 io 48 15,000 188 2,104 952 4,590 774 2,534 5,542 20,570 22,804 3,308 Endowment Fund 75.124 75,124 Totsl Funds £350,226 £284 176 £146 044 For description of Reslricled Funds and Endowment Fund see under Note 13. 13. COMPARATIVES FOR THE ANALYSIS OF FUNDS Balance l April 2022 Income Expenditure BAlantt 31 March 2023 Unrestricted Fund 74,084 255.542 255,174 74,452 R¢stricled Funds'.- (l } Support Staff (2) Infection Control (3) Infomation Technology (4) Activities Total Restricted Funds 18,000 18,000 350 3,642 1,300 952 4,590 8,232 1,300 26,234 21,992 5.542 Endowment Fund Total Funds £75 384 £281776 £277 166 £79 994 15
ESSEX RESPITE & CARE ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 - eonilnued 13. COMPARATIVES FOR THE ANALYSIS OF FUNDS (CONTD) DE TIONS: RESTrICTED FUNDS:. {1) Income specifically received for the employment of support staff. (2) Income specifically received for purchases needed to operate during a pAndemi¢. {3) Income specifi¢ally re¢eiv¢d for expendilure on computers and computer systems. {4) Income spe¢ifJcally received for taking clients into the wider Community. All monies relate to ihe capital of and income &c¢ruing to The Edward Gostling Fund. The Fund's capital was received in March 2024 and is io be held for five years following which il may be used for any puw)se whi¢h furthers the Charity's objeciives. However, in the interim Ihe capital and interesl of The Edward Gostling Fund may be used to bolster the Charity'5 reserves if they have fallen to an unacceptable level at the end of an accountin8 year subject to reserves noi exceeding four rnonths operating costs. 14. ANALYSIS OF NET ASSETS AT 31 MARCH 2024 Tangible Fixed Assets Net Current Assets Total Unrestricted Fund Restricted Funds Endowment Fund Total Funds 150 877 67,462 2.431 67,612 3,308 £145,017 £146.044 IS. LIMITED LIABILITY The Company's liability 13 limited by guarantee. 16. ULTIMATE CONTROLLTNC PARTY Thc Comp&ny is controlled by its Dire¢lors and Truslees and, as such, has no ultimate controlling party. 16
ESSEX RESPITE & CARE ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 31 March 2023 31 March 2024 Unrestricted R¢stri¢t¢d Endowment Total Ineome: Service Fees Membership Fees Other tbnations Other 218.494 230,254 84 21,613 61.706 20,500 75.000 253.098 20,500 75.000 281,465 348,598 Other Income: Deposit Account Interest 311 281,776 1,434 70 124 350,226 Exp¢ndilure: Wages Nation81 Insurance Pensions External Training Courses Telephone Printing, Postage & Stationery Rent and Rate$ Insurances Travel & Subsistence Care Receiver Activilies Payroll Pro¢essing Charges Ind¢penden¢ Examiner's Remuneration Fundraisin8 Computer & IT Costs Support Worker Equiprnent Recruitment HR & Procedures Disclosure & Barring Serrfice Office Move Sundry Expenses 196.002 5,407 5.349 2,181 2,356 1,909 7,132 974 32,803 6,790 1,270 200,161 4,657 4,815 2,099 2,755 1,824 7,200 1,016 22,424 4,544 1,485 14,225 327 358 3,826 1,686 1.050 2,475 3.355 353 1.142 3QO 1,217 184 50 4,535 418 750 829 4,535 194 571 674 469 261,295 22,001 275 380 6,396 283,296 66,930 Depreciation: Comput¢r Equipment Fixtures & Fittings 1.608 178 40 37 77 765 38 803 1,786 880 £4.610 NET INCOME (EXPENDITURE) q6,840) £(2,234) £75.124 £66.050 17