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2022-03-31-accounts

REGISTERED COMPANY NUMBER: 05347772 (England and Wales) REGISTERED CHARITY NUMBER: 1051578

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 March 2022

for

Birmingham Centre For Arts Therapies

Locke Williams Associates LLP Chartered Accountants c/o Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL

Birmingham Centre For Arts Therapies

Contents of the Financial Statements for the Year Ended 31 March 2022

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 22

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Report of the Trustees for the Year Ended 31 March 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

This report is also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

OBJECTIVES AND ACTIVITIES

Objectives and aims

"BCAT - The Birmingham Centre for Arts Therapies - opened in September 1993 - is setting out to ensure that a quality arts therapies service is established and maintained throughout the Midlands".

In support of this Mission Statement, BCAT aims to:

Arts Therapists work with both children and adults who have a wide range of needs, such as those arising from emotional, behavioural or mental health problems and the effects of stress or trauma.

Page 1

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Report of the Trustees for the Year Ended 31 March 2022

OBJECTIVES AND ACTIVITIES Significant activities

The General Strategy of BCAT during the year has been:

Services to clients:

Resource Centre and Teaching Establishment:

Provide a Practical Link between arts therapies and clients / artists in a community setting:

Capacity Building:

Financial:

Public benefit

In setting these objectives and aims, the Trustees have given due regard to the guidance published by the Charity Commission on Public Benefit.

Page 2

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Report of the Trustees for the Year Ended 31 March 2022

ACHIEVEMENT AND PERFORMANCE

Charitable activities

We are proud that Birmingham Centre for Arts Therapies remains the only multi therapy provider in Birmingham, offering clients Art, Play, Music, Dance and Drama therapy, plus, a range of therapeutic Arts In Health sessions with both departments operating under separate leadership but connecting clients where appropriate for more/less support.

Like most organisations the ongoing effects of Covid 19 continued at the start of the fiscal year to impact on service delivery as sessions had to be re-scheduled due to therapists, facilitators, clients catching covid. The trustees would like to thank everyone connected to BCAT for their support and adapting to the challenges faced during another difficult period.

Therapy

Therapy is provided by qualified therapists, who have a masters degree in their relevant specialism and are members of the HCPC. This year we were delighted to welcome back a fully qualified therapist onboard who started their journey as one of our arts in health facilitators.

After a very successful pilot project for a new way or working in schools - where a therapist attends for a full day, offering therapy for individual pupils, and on-site staff support, whilst the AiH department supply a facilitator for on-site therapeutic session, - during the summer terms in 2021, several schools were encouraged enough by this new way of working to sign up and 234 full days of support were provided during the year.

This has not distracted from the ordinary therapy work in schools, originally started under the LACES scheme, and now fully funded by the schools. With the grant ending and schools paying for a term in advance this fund has moved from restricted to designated in the accounts.

Aside from the schoolwork we also work with a wide range of people from the Birmingham area, either via specific project grants or because organisations/individuals pay for therapy at lower than market price. We are delighted that despite the challenges at the start of the year we are back to supporting 265 individuals by providing 3,530 client hours of therapy.

The trustees are delighted with the progress made by Dawn Durrant who took on the new role of Clinical Lead in late 2020 and has worked alongside therapists, clients and funders during difficult times.

Arts In Health

These sessions are operated by facilitators who are qualified in their artistic field to deliver therapeutic sessions in the local community, to many vulnerable individuals.

Having run 847 workshops in 2019/20 we were only able to operate 94 during 2020/21 due to restrictions. The bounce back was greater than anticipated with 1,470 sessions run over the year which was a new record for the organisation.

The department also runs a volunteer development program, where individuals interested in providing therapeutic support work alongside a facilitator at the sessions prior to becoming a facilitator. Having stepped back from his role as part time CEO to full time project manager the trustees are grateful to Richard Mole for his work and the various organisations that fund these workshops.

Other News

The future of the Friends Institute in which BCAT was located continued to give rise for concern. This building is owned by a charitable trust run by Birmingham City Council who face their own financial challenges and therefore it had become neglected and out-dated. Although several properties were viewed and negotiations on moving in became advanced on two of them, we were unable to secure suitable long-term premises. With more work being outside of the centre and administration staff working more from home, in summer 2021 BCAT moved out of the Friends Institute. This has had no impact on the delivery of services, as the saving in rent on central office has been used to fund renting of premises across birmingham allowing delivery of services to be more accessible for clients as it is closer to their homes. There was a write down of £404 on fixed assets as office equipment was either scrapped or donated to other organisations.

Following the review in 2019 from an outside consultant and financial support received from the founder, to enable change, the plans to reduce dependency on trust fundraising were thrown off course in 2020/21 when Covid impacted on service delivery.

Page 3

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Report of the Trustees for the Year Ended 31 March 2022

We are pleased that whilst the majority of work continues to be grant funded (mainly through specific projects) there is an increase in paid for work, something which is continuing into the new financial year.

Fundraising

Although the 3-year National Lottery Community Fund grant officially ended we were delighted that they allowed us to use the surplus funds to continue working.

Birmingham City Council also decided to extend the Healthy Through the Arts project, and new projects were set up with Baring Foundation, Ladywood Neighbourhood Network Scheme (reflecting the success of the work with the Northfield NNS) and for work with Syrian Refugees.

We also acknowledge the vital support of so many grant funders who donate towards BCAT general work and enable us to continue the founder's philosophy that therapy shall be provided when needed not when money allows.

A recognition of the way BCAT operates was endorsed by the issuing of grants from the City Council to operate an Evaluation project and a supervision and support project encompassing both BCAT and other providers.

FINANCIAL REVIEW

Financial review

In early 2021 we started trialling the use of Xero accounting software, understanding that the then and projected growth of the charity was getting harder to manage with spreadsheets. This has proved to be a benefit to the overall running of the charity, especially as income hit a new record of £455,279 for the year.

Prior to re-classification of the work with schools from restricted to designated, we are pleased to record another year of surplus on the general fund and overall strengthening of the balance sheet.

Whilst grateful for the founder for providing vital support in 2019/20 to enable the charity to fund changes and continue with ordinary operations the trustees are delighted that the changes have enabled the loan to be repaid quicker than envisaged.

The trustees are grateful to our financial Controller, Mark Driver, whose knowledge and support has steered us through the trials of the last few years and helped but BCAT on a much firmer financial footing.

Reserves policy

At the 31 March 2022, BCAT had reserves £240,829, of which £188,266 were held for restricted purposes. This leaves £52,563 available as 'free reserves'. £28,096 of these are held in the designated fund, for work with schools and £24,467 are in general reserves.

Following the change in classification of the the schools fund to designated from restricted, means we appear to have exceeded the 10%. As the designated school fund consists of money received in advance from schools for services we are contracted to deliver, the trustees ignore this balance when aiming for free reserves being 10% of turnover.

Having considered the needs of the charity through the Covid crisis and way of delivering services, the trustees believe having the aim to maintain 10% of turnover (currently 5.4%) as free reserves will insulate the organisation against future unforeseen shocks.

Going concern

There are no material concerns about the charities ability to continue. The budgeted income and expenditure for the following year, based on reduced levels of service, is sufficient fort the charity to continue as a going concern.

Page 4

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Report of the Trustees for the Year Ended 31 March 2022

POST YEAR END EVENTS

Mindful of the cost-of-living increases in April 2021 the charity gave all therapists and facilitators a 5% increase in the session fees paid whilst admin staff received a 5% increase in salaries. Charges to charities and individuals were not raised (to support them) as the budget showed known increases in demand would offset the additional costs incurred by the charity.

The final hand over from Dr Angela Fenwick to the new team was completed in April 2022 with the appointment of a fundraiser, although as founder of the charity she remains connected to the organisation and her philosophy remains at the heart of BCAT.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document and charity constitution

The charity is a Charitable Company, Limited by Guarantee. It was opened September 1993, registered as a Charity in December 1993 and became a Company Limited by Guarantee in January 2005.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law. They, together with the Charity Director (Company Secretary), the five Heads of Arts Therapies Departments, other post holders and various volunteers, form the Board of Management.

Trustees and Board Members are recruited from persons showing an interest in the work of the Charity, who are willing on a voluntary basis to offer time to assist in the running of the Charity's affairs. They are also chosen to bring personal and professional skills to the Board. If a particular skill is needed within the Charity on a short-term basis, then a suitable person may be co-opted to the Board as appropriate, especially within the fields of fund-raising and capacity building for BCAT.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

05347772 (England and Wales)

Registered Charity number

1051578

Registered office

c/o Locke Williams Associates LLP Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL

Trustees

P Cornell Dr J Clarke Ms W Cox Trustee R French-Lowe R Wall Trustee (resigned 31.5.21)

The above Trustees are also Directors of the company.

Company Secretary

R Wall

Page 5

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Report of the Trustees for the Year Ended 31 March 2022

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner

Locke Williams Associates LLP Chartered Accountants c/o Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL Approved by order of the board of trustees on 11 November 2022 and signed on its behalf by:

R French-Lowe - Trustee

Page 6

Independent Examiner's Report to the Trustees of Birmingham Centre For Arts Therapies (Registered number: 05347772)

Independent examiner's report to the trustees of Birmingham Centre For Arts Therapies ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Williams FCA FCCA Institute of Chartered Accountants in England and Wales Locke Williams Associates LLP Chartered Accountants c/o Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL

28 November 2022

Page 7

Birmingham Centre For Arts Therapies

Statement of Financial Activities for the Year Ended 31 March 2022

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
24,927
Charitable activities
Therapy
49,245
Investment income
3
27
Other income
850
Total
75,049
EXPENDITURE ON
Charitable activities
5
Therapy
58,034
NET INCOME
17,015
Transfers between funds
16
28,096
Net movement in funds
45,111
RECONCILIATION OF FUNDS
Total funds brought forward
7,452
TOTAL FUNDS CARRIED FORWARD
52,563		 Restricted
funds
£
257,172
123,058
-
-
380,230
307,083
73,147
(28,096)
45,051
143,215
188,266		 31.3.22
Total
funds
£
282,099
172,303
27
850
455,279
365,117
90,162
-
90,162
150,667
240,829		 31.3.21
Total
funds
£
274,716
33,622
27
306
308,671
142,506
166,165
-
166,165
(15,498)
150,667

The notes form part of these financial statements

Page 8

Birmingham Centre For Arts Therapies (Registered number: 05347772)

Balance Sheet
31 March 2022
Notes
FIXED ASSETS
Tangible assets
11
CURRENT ASSETS
Debtors
12
Cash at bank
CREDITORS
Amounts falling due within one year
13
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS		 31.3.22
£
-
26,817
249,808
276,625
(35,796)
240,829
240,829
240,829
52,563
188,266
240,829		 31.3.21
£
404
9,947
173,446
183,393
(33,130)
150,263
150,667
150,667
7,452
143,215
150,667

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 11 November 2022 and were signed on its behalf by:

R French-Lowe - Trustee

The notes form part of these financial statements

Page 9

Birmingham Centre For Arts Therapies

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing.

No amount is included in the financial statements for volunteer time in line with the Charities SORP (FRS 102).

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

Expenditure on charitable activities includes:

Where costs can not be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Office equipment and furniture - 25% on reducing balance

The costs of minor additions or those costing below £500 are not capitalised.

Page 10

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES - continued

Taxation

The charity is registered with the Charity Commission and under the provisions of Section 478 Corporation Tax Act 2010, is exempt from liability to taxation on its charitable activities.

Financial instruments

The Charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. These basic financial instruments include debtors and creditors, receivable or payable within one year and with no with stated interest rate.

Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES

Donations
Gift aid
Grants		 31.3.22
£
1,877
-
280,222
282,099		 31.3.21
£
26,788
789
247,139
274,716

Page 11

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

2. DONATIONS AND LEGACIES - continued

Grants received, included in the above, are as follows:

National Lottery Community Fund
Birmingham City Council
Heart of England NHS Trust
Sheldon Trust
Big Lottery - covid recovery
Edeard Gostling - covid recovery
Evan Cornish
Grantham Yorke Trust
G H Collins
Field Family
Baron Davenports
Eveson
Birmingham District Nursing Charitable Trust
Edward and Dorothy Cadbury Trust
The Saintbury Trust
Woodroffe Benton Foundation
Keith & Joan Mindelsohn
Ladywood Neighbourhood Network Scheme
Baring Foundation
Roger & Douglas Turner Charitable Trust
WED Charitable Trust
Souter Charitable Trust
Cole Charitable Trust
Arnold Clark
DG Albright Charitable Trust
George Fentham Birmingham Charity
The Harry Payne Fund
Dumbreck Charity
Lillie Johnson Charitable Trust
Birmingham Hospital Saturday Fund
Norton Foundation
Leigh Trust
Albert Hunt Trust
Roughley Trust
Fitton Trust
Grimmitt Trust
Barnabas Fund
Bernard Piggott Charitable Trust
The D'Oyly Carte Charitable Trust
Syrian Refugee
Other grants		 31.3.22
£
47,822
106,200
-
5,000
-
-
-
2,000
-
-
1,000
10,000
5,000
1,500
2,000
750
1,000
10,000
16,539
3,000
2,000
2,000
2,000
1,000
500
3,000
1,000
500
500
2,000
5,000
1,000
1,000
1,000
300
3,000
1,250
500
3,500
35,211
2,150
280,222		 31.3.21
£
82,389
62,500
10,000
5,000
63,000
3,000
8,000
2,000
1,000
3,000
750
3,000
2,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,000
247,139

Page 12

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

3.
INVESTMENT INCOME
31.3.22
£
Deposit account interest
27
4.
INCOME FROM CHARITABLE ACTIVITIES
31.3.22
Activity
£
Therapists sessional fees
Therapy
147,287
Arts in Health
Therapy
25,016
172,303
5.
CHARITABLE ACTIVITIES COSTS
Support
Direct
costs (see
Costs
note 6)
£
£
Therapy
298,050
67,067
6.
SUPPORT COSTS
Governance
Management
costs
£
£
Therapy
63,236
3,831
Support costs, included in the above, are as follows:
Management
31.3.22
Therapy
£
Wages
20,020
Administration
20,954
Meetings
323
Print and stationery
651
Communication
3,773
Repairs & renewals
511
Rent & room hire
14,646
Travel
523
Training & courses
120
Miscellaneous
1,311
Bad debts
-
Write off old items
-
Depreciation of tangible and heritage
assets
-
Impairment losses for tangible fixed
assets
404
63,236		 31.3.21
£
27
31.3.21
£
33,622
-
33,622
Totals
£
365,117
Totals
£
67,067
31.3.21
Total
activities
£
16,405
23,352
-
644
2,451
508
1,467
39
874
2,227
5,803
(1,609)
135
-
52,296

Page 13

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

6. SUPPORT COSTS - continued Governance costs

SUPPORT COSTS - continued
Governance costs
31.3.22 31.3.21
Total
Therapy activities
£ £
Accountancy and legal fees (including
independent examination) 1,440 2,066
Legal fees **2,391 ** -
**3,831 ** 2,066
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.22 31.3.21
£ £
Depreciation - owned assets - 135

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

9. STAFF COSTS

Wages and salaries
Social security costs
The average monthly number of employees during the year was as follows:
Project staff
Administration		 31.3.22
£
76,217
2,652
78,869
31.3.22
2
1
3		 31.3.21
£
49,311
112
49,423
31.3.21
1
1
2

No employees received emoluments in excess of £60,000.

Remuneration paid to Key Management Personnel in the year totalled £20,020.

Page 14

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

10.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
90,579
Charitable activities
Therapy
16,012
Investment income
27
Other income
306
Total
106,924
EXPENDITURE ON
Charitable activities
Therapy
54,927
NET INCOME
51,997
Transfers between funds
(5,463)
Net movement in funds
46,534
RECONCILIATION OF FUNDS
Total funds brought forward
(39,081)
TOTAL FUNDS CARRIED FORWARD
7,453
11.
TANGIBLE FIXED ASSETS
COST
At 1 April 2021
Disposals
At 31 March 2022
DEPRECIATION
At 1 April 2021
Eliminated on disposal
At 31 March 2022
NET BOOK VALUE
At 31 March 2022
At 31 March 2021		 Restricted
Total
funds
funds
£
£
184,137
274,716
17,610
33,622
-
27
-
306
201,747
308,671
87,579
142,506
114,168
166,165
5,463
-
119,631
166,165
23,583
(15,498)
143,214
150,667
Office
equipment
and
furniture
£
6,082
(6,082)
-
5,678
(5,678)
-
-
404

As a result of the move from the former office premises, all items of office equipment and furniture were scrapped.

Page 15

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Clients sessional fees
Prepayments and accrued income
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other loans (see note 14)
Trade creditors
Social security and other taxes
Accruals and deferred income
14.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Other loans		 31.3.22
£
26,817
-
26,817
31.3.22
£
20,000
12,189
2,034
1,573
35,796
31.3.22
£
20,000		 31.3.21
£
8,916
1,031
9,947
31.3.21
£
29,800
-
1,397
1,933
33,130
31.3.21
£
29,800

The charity received a loan totalling £41,200 from a "founder" in the 2019/20 financial year to support its needs as part of the re-structuring. The loan is unsecured and interest free. In June 2020 an agreement was entered into whereby the loan is repaid in monthly instalments of £400 plus whatever additional sum the charity can afford to repay in accordance with its general fund surplus each month. The trustees undertake to honour the spirit of the loan arrangement, to make the best efforts to repay the funds without compromising the viability of the charity.

In keeping with this commitment, the Trustees have presented the loan as falling due within one year.

15. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted
funds
£
Fixed assets
-
Current assets
88,359
Current liabilities
(35,796)
52,563		 Restricted
funds
£
-
188,266
-
188,266		 31.3.22
Total
funds
£
-
276,625
(35,796)
240,829		 31.3.21
Total
funds
£
404
183,393
(33,130)
150,667

Page 16

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

16. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Schools
Restricted funds
Child Development
Adult Subsidy
Elderly Clients' (previously known as
the Residential Homes Combined
Fund)
Arts in Health
Laces Main Commission
EAL (English as an Alternative
Language)
National Lottery Community Fund
Healthy Through the Arts
NNS Northfield
Sheldon Trust
Baring Foundation
Creative Comm Engagement
Doorstep
Evaluation Project
Equipment Fund
NNS Ladywood
Roger & Douglas Turner
Supervision Grant BCC
Syrian Refugee Project
TOTAL FUNDS		 At 1.4.21
£
7,452
-
7,452
1,887
4,983
1,160
656
9,222
12,426
59,822
38,059
10,000
5,000
-
-
-
-
-
-
-
-
-
143,215
**150,667 **		 Net
movement
in funds
£
17,015
-
17,015
2,746
358
-
-
18,874
(4,041)
(22,594)
(9,839)
(9,398)
(5,000)
14,666
3,621
(654)
9,875
400
3,666
2,580
41,640
26,247
73,147
**90,162 **		 Transfers
between
funds
£
-
28,096
28,096
-
-
-
-
(28,096)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(28,096)
-		 At
31.3.22
£
24,467
28,096
52,563
4,633
5,341
1,160
656
-
8,385
37,228
28,220
602
-
14,666
3,621
(654)
9,875
400
3,666
2,580
41,640
26,247
188,266
240,829

Page 17

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Child Development
Adult Subsidy
Laces Main Commission
EAL (English as an Alternative
Language)
National Lottery Community Fund
Healthy Through the Arts
NNS Northfield
Sheldon Trust
Baring Foundation
Creative Comm Engagement
Doorstep
Evaluation Project
Equipment Fund
NNS Ladywood
Roger & Douglas Turner
Supervision Grant BCC
Syrian Refugee Project
TOTAL FUNDS		 Incoming
resources
£
75,049
18,445
20,332
117,266
15
42,242
37,500
-
5,000
16,539
9,500
6,200
13,805
400
10,000
3,000
44,775
35,211
380,230
455,279		 Resources
Movement
expended
in funds
£
£
(58,034)
17,015
(15,699)
2,746
(19,974)
358
(98,392)
18,874
(4,056)
(4,041)
(64,836)
(22,594)
(47,339)
(9,839)
(9,398)
(9,398)
(10,000)
(5,000)
(1,873)
14,666
(5,879)
3,621
(6,854)
(654)
(3,930)
9,875
-
400
(6,334)
3,666
(420)
2,580
(3,135)
41,640
(8,964)
26,247
(307,083)
73,147
(365,117)
**90,162 **

Page 18

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Child Development
Adult Subsidy
Brainstorm
Aston Cluster
Elderly Clients' (previously known as
the Residential Homes Combined
Fund)
Arts in Health
Laces Main Commission
EAL (English as an Alternative
Language)
National Lottery Community Fund
Healthy Through the Arts
NNS Northfield
Sheldon Trust
TOTAL FUNDS		 At 1.4.20
£
(39,081)
73
(1)
1,293
800
18
656
2,150
1,721
16,521
352
-
-
23,583
(15,498)		 Net
movement
in funds
£
51,996
1,814
2,891
-
-
1,142
-
7,072
10,705
43,301
32,244
10,000
5,000
114,169
166,165		 Transfers
between
funds
£
(5,463)
-
2,093
(1,293)
(800)
-
-
-
-
-
5,463
-
-
5,463
-		 At
31.3.21
£
7,452
1,887
4,983
-
-
1,160
656
9,222
12,426
59,822
38,059
10,000
5,000
143,215
150,667

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Child Development
Adult Subsidy
Elderly Clients' (previously known as
the Residential Homes Combined
Fund)
Laces Main Commission
EAL (English as an Alternative
Language)
National Lottery Community Fund
Healthy Through the Arts
NNS Northfield
Sheldon Trust
TOTAL FUNDS		 Incoming
resources
£
106,923
8,112
5,657
1,142
15,948
11,000
82,389
62,500
10,000
5,000
201,748
308,671		 Resources
Movement
expended
in funds
£
£
(54,927)
51,996
(6,298)
1,814
(2,766)
2,891
-
1,142
(8,876)
7,072
(295)
10,705
(39,088)
43,301
(30,256)
32,244
-
10,000
-
5,000
(87,579)
114,169
(142,506)
166,165

Page 19

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

UNRESTRICTED FUNDS

General Fund - usually the main source of income is standard fee clients, grants received and the administration part of project grants, which covers all central costs.

.

DESIGNATED FUNDS

Schools Fund (previously LACES Main Commission Fund) - Originally funded by a grant from Looked After Children Education Services to provide therapy for children in care, who were referred by them. Following a change to Birmingham Virtual School, the funding became a hybrid of schools paying and central funding.

Although a recent change means all payments come from the schools, with nothing centrally, the designated fund remains as schools pay up-front for the services.

RESTRICTED FUNDS - General

General Restricted Funds are those which relate to a specific range of clients who may have a variety of needs and are funded from fundraising to various trusts, along with contributions from clients.

CHILD DEVELOPMENT FUND

This is a general fund for the purpose of offering subsidies to children / young people, who are not able to access therapy via their schools or pay the full fees.

ADULT SUBSIDY GRANT FUND

This is a general fund for the purpose of offering subsidies to adult clients, who are not able to pay the full fees.

ELDERLY CLIENTS' FUND

This is a general fund for the purpose of offering subsidies to people residing in residential homes or groups working with elderly clients who require Therapy. This is not used for those organisations who access Therapeutic workshops via the Arts In Health department.

ARTS IN HEALTH FUND

This is a general fund which was established several years ago to provide subsidies for a variety of community groups and other organisations, who wished to trial therapeutic workshops. Due to specific project funding this has not been utilized during the year.

RESTRICTED FUNDS - Specific Projects

Specific Restricted Funds are for monies donated for a specific Project or Reason.

THE EAL PROJECT (English as an Alternative Language)

Designed to provide follow on therapy and allow expansion to families, or to work with those who did not qualify for assistance from the National Lottery Community Fund EAL grant.

NATIONAL LOTTERY COMMUNITY FUND (EAL Project)

A 3-year project starting in September 2018, which would assist child refugees and migrants who arrive in this country with little or no ability to speak English (Levels 'A' or 'B' on the DfE English Proficiency scales). Although due to finish in September 2021, the Lottery have agreed to extend the timescale for delivery as sessions were cancelled due to Covid.

Page 20

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

HEALTHY THROUGH THE ARTS

Originally a one-year grant from Birmingham City Council to assist with delivering the Healthy Through the Arts project throughout the city. The council have extended this project through 2022 and into 2023

NEIGHBOURHOOD NETWORK SCHEMES (NNS)

Originally, a one-year grant from the local Neighbourhood Networking commissioning group to provide therapeutic Arts in Health workshops throughout Northfield, this was renewed and in 2022 we also received a grant for providing workshops in Ladywood.

SHELDON TRUST

In October 2020, the Sheldon Trust issued a grant towards the costs of the new position of Clinical Lead. Due to Covid support grants the initial grant was not utilized until after 2021-year end. The final payment will be received in 2022 and spent in the same year.

BARINGS

Working in partnership with Hip Hop Heals UK and Meaningful Measures this project is to provide training and support for provision of hip hop therapeutic sessions.

CREATIVE COMMUNITY ENGAGEMENT

Provision of Therapeutic workshops in local libraries in partnership with Community Champions as part of recovery from COVID.

EVALUATION PROJECT

Birmingham City Council arts department designed a method of evaluating services and BCAT were asked to trial the evaluation tool, run training and evaluation sessions across all areas and then assist with changes to the evaluation tool and further testing.

EQUIPMENT FUND

Knowing we were moving, and some equipment would need replacing/ updating we received a donation towards the cost of new equipment. With no new fixed centre yet this has not been spent.

ROGER AND DOUGLAS TURNER

Having supported BCAT general work for several years, in 2021 the grant was received specifically for providing therapeutic workshops for people post COVID.

SUPERVISION FUND

A pilot project funded by the city council to enable Therapeutic providers of services to access support from a qualified therapist, enabling them to discuss mental health issues arising from their workshops. This was part of the BCAT model anyway, so we were provided with funding to cover our own work and expand it to other organisations across the city.

SYRIAN REFUGEES

A grant to provide both Therapy and Therapeutic support for Syrian refugees who are now living in Birmingham.

Page 21

Birmingham Centre For Arts Therapies

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

16. MOVEMENT IN FUNDS - continued

Transfers between funds

£28,096 transferred from LACES fund (restricted) to Schools fund (designated) is to reflect the change in how this activity is now funded.

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022.

Page 22